2024 Laurelville Council Meeting Minutes

2024 Laurelville Council Meeting Minutes

JANUARY 15, 2024

The Village of Laurelville met in regular session on January 15, 2024 with Mayor Ebert calling the meeting to order with Council members present:  Donnie Kempton, Jr., Robert Platz, Aniko Nagy, Colleen Rife, and Sue Ann Hinton.  Also present was Fiscal Officer – Darcy Tisdale, Billing Clerk – Katrina Norton, Village Adm – Chad Lowe, and Water Operator – Ron Stephens.  The pledge was recited by all.

COUNCIL PAY – Colleen Rife made the motion to pay Council $15.00 per month.  Aniko Nagy seconded.  Roll call – all yeas.

VILLAGE DEPOSITORY – Colleen Rife made the motion to maintain the Vinton Co. Nat’l Bank as the Village depository for 2024.  Robert Platz seconded.  Roll call – all yeas.

VILLAGE SOLICITOR – Colleen Rife made the motion to maintain Jayme Hartley Fountain as the Village Solicitor for 2024.  Sue Ann Hinton seconded.  Roll call – all yeas.

COUNCIL PRESIDENT – Colleen Rife made the motion to nominate Donald Kempton Jr. as Council President for 2024.  Aniko Nagy seconded.  Roll call – all yeas, except Donald Kempton abstained.

OHIO BASIC CODE – Don Kempton, Jr. made the motion to suspend the rules and by pass the 3 readings to pass an ordinance to operate the village by the ORC.  Robert Platz seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to adopt Ordinance #2020-01 Approving, Adopting and Enacting American Legal Publishing’s Ohio Basic code, 2024 Edition as the Code of Ordinances for the Village of Laurelville to Provide for the Usual Daily Operation of the Municipality and for the Immediate Preservation of the Public Peace, Health Safety and General Welfare, Effective Immediately and Declaring an Emergency.

Robert Platz seconded.  Roll call – all yea.

Don Kempton made the motion for the annual subscription to purchase 2 copies for $550/year.  Robert Platz seconded.  Roll call – all yeas.

2024 Committees were presented to all by Mayor Ebert.

Derrick Addington has decided not to come back on Council; therefore, there is an open seat.  Colleen Rife has talked to a few people about the vacancy.

 GUESTS –  Tyler Auflick – Had a water leak, which is now fixed; he asked council for forgiveness in the sewer amount on his bill.  Due to his meter not working property, Katrina will need to estimate the sewer amount based on prior billing.  Colleen Rife made the motion to forgive the sewer amount for Tyler Auflick because of a recent water leak.  Sue Ann Hinton seconded.  Roll call – all yeas.

Brian Davis, Pastor of Trinity Church, Laurelville, presented info regarding Charles Dickens Christmas.  He would like to purchase life size manikins for the Christmas season 2024 to be placed around the village.  He will orchestrate getting donations from businesses and residents to help pay for the displays.  Don Kempton made the motion to support Pastor Davis in his effort to organize a Charles Dickens Christmas for 2024.  Colleen Rife seconded.  Roll call – all yeas.

SHERIFF REPORT – Deputy Miles had to leave on a call and was unable to make a presentation.

FIRE REPORT – Chief Valentine presented December report – 13 alarms were answered with 77 responding for an average of 6 per run.  Mutual aid was received twice.   A yearly report was also presented showing 324 runs for 2023.

2024 fire contracts totaling $336,000 were presented as follows:

Benton Twp.               $143,000

Saltcreek Twp.                64,000

Perry Twp.                      83,000

Eagle Twp.                      46,000

Colleen Rife made the motion to accept 2024 fire contracts from Benton Twp. $143,000, Saltcreek Twp. $64,000, Perry Twp. $83,000 and Eagle Twp.  $46,000, totaling $336,000.  Robert Platz seconded.  Roll call – all yeas.

Chief Valentine is very frustrated with the overload of activity in the Hocking Co. State Parks area with falls, carry-outs, motor vehicle accidents, runs at Cabin involving out of state visitors.  The ODNR and EMS gets paid for their response, but not the fire dept. A 6% bed tax is divided up between the townships and county, which gives a large amount to the tourism assoc.  Chief is suggesting raising the bed tax 2-3% to allow the dept to get paid.  He has sent letters to Gov Dewine and Frank LaRosa, Sec of State.  He has also sent a letter to the tourism assoc asking for a $48,000 grant, from their 1.2 million that was collected in bed tax,  to purchase 12 Marcs radios.

BILLING CLERK REPORT –  December report was presented to all;  $23,652.70 was collected for November billing.  306 bills were sent.  33 shut off notices were sent;  2 shutoffs were required.  Three customer’s checks came back insufficient funds in December;  this caused a check the Village had written to be insufficient.  Katrina is asking council how to get the $28 that was charged for her check;  Council agreed to attach the fee to the 3 customers.  Don Kempton asked Chad Lowe to come up with SOP for this issue of customer insufficient checks.

VILLAGE ADMINISTRATOR REPORT –  Chad Lowe will set a meeting with Software Solutions to get a better understanding of the new system to see if it will benefit the Village.  The WWTP truck has been repaired after an accident at the Circleville WWTP.  A main water line on Laurel Street had a leak on Sunday; Bob’s Plumbing came immediately and fixed with stainless steel band.  A hump in Main Street is a concern, with vehicles bottoming out;  Don Kempton asked Chad Lowe for opinions.  He will have small excavator skim the top of road off and bill in with the removed black top for a quick fix.  Further repairs will be made when weather breaks.

The computer used for billing will be purchased; a motion was made in December.

WATER REPORT  Ron Stephens reported that the SCADA System worked properly during the water main break on Laurel St.  It also worked to report an intrusion at the water tank, setting of an alarm; it was determined there was no intrusion.  Frontier finally was able to set up the correct line to make the system work properly.

Ron remarked that when there is a problem in the Village, the fire dept, Dave, Mark, Chad, mayor, council, etc. pulls together and gets the job done.  He is very thankful for who is involved in all facets around the Village.

The generator is set and will be ready for installation by BJ’s Electric; that will ensure if the Village loses power, the water supply will continue to work.

The unaccounted water is still running at 50%; several large leaks have been fixed and still no change.  Donnie asked about the main meter at the plant, if it would need calibrated; Ron doesn’t think that’s the problem; he feels there is unmetered water and the only way to find it is to go house by house and check each meter.

VILLAGE WEBSITE   Up and running; Tisdale will contact Paint Street Productions for info regarding uploading info onto the website.

WWTP UPGRADES –  No new info

LAURELVILLE SCHOOL – Donnie Kempton spoke with Tim Williams; he feels the transfer of property will not happen until late spring.  The demo of the buildings is complete.  After the transfer of ownership, he and Mayor Ebert suggested to let the property set awhile to think about the next steps.  He has asked Williams to make sure the furnace is working properly with the low temps.  He asked Chad to tell Mark to go inside the building to make sure everything is in order.  Donnie isn’t sure about the sewer lines after the demo;  there is also a septic tank underground of the old building.  The water still has a drip after being shut off at the main..therefore the valve will next replaced.

The Village will have a lot to process when the property is transferred.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with December minutes, fund status, receipt report, payment report, wage report and fund ledger for 2023. Fund ledger reports were given Chief Valentine, Ron Stephens and Bryan McKee.  Everyone also received reports for January, 2024.   There were no questions regarding the bills presented.

*Postage, Forever Stamps, for billing and fiscal officer use has been purchased for the year; postage will increase again on Jan 21, 2024.

*The Ordinance book in Council office has been updated with all copies added.

*Getting the bank account changed over to new account has been tricky; still attempting to get the new account to the IRS to make the change.

*Tisdale presented a paper for phone #’s and email addresses to all for any changes.

*W2’s and 1099’s has been printed and distributed/mailed.

*The end of year process has been completed for the Auditor of State; Tisdale will perform the needed backups and close out 2023.

A resolution was presented to Amend 2024 Temporary Appropriations in Mayor’s Court Fund;  a check was written before the end of the year, therefore leaving appropriation in the negative.

Don Kempton Jr made the motion to suspend the rules and by pass the rules to amend 2024 temporary appropriations.  Robert Platz seconded.  Roll call – all yeas.

Colleen Rife made the motion to adopt Resolution #01-2024 to amend 2024 Temporary Appropriation as follows:

Fund:  Mayor’s Court –           decrease $274.20

Temporary appropriations for 2024 will be $225.80

Sue Ann Hinton seconded.  Roll call – all yeas

A resolution was presented to contract with Hock Co Commissioners to obtain services with Hock Co EMA.  Robert Platz made the motion to suspend the rules and by pass the rules for resolution for EMA services.  Don Kempton Jr. seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution #02-2024 to contract with the Hock Co Commissioners to obtain and receive the services of the Hock Co Emergency Management Agency in performing all the duties and requirements of Section 5502.26 to wit:  emergency operations plan, training programs and to coordinate the emergency activities.  Colleen Rife seconded.  Roll call – all yeas.

A resolution of necessity was presented requesting certification from County Auditor for 7ml Police Protection, replacement of an existing tax.

Robert Platz made the motion to suspend the rules and by pass the three readings for resolution of necessity.  Don Kempton Jr. seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution #03-2024 for resolution of necessity requesting certification from the County Auditor for 7ml Police Protection, replacement of an existing levy.  Colleen Rife seconded.  Roll call – all yeas.

A resolution of necessity was presented requesting certification from County Auditor for 7ml Police Protection, renewal of an existing tax.

Don Kempton Jr. made the motion to suspend the rules and by pass the three readings for resolution of necessity.  Robert Platz seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution #04-2024 for resolution of necessity requesting certification from the County Auditor for 7ml Police Protection, renewal of an existing levy.  Don Kempton seconded.  Roll call – all yeas.

A resolution of necessity was presented requesting certification from County Auditor for 1.4ml General Fund Operating Expenses, replacement of an existing tax.

Robert Platz made the motion to suspend the rules and by pass the three readings for resolution of necessity.  Don Kempton Jr. seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution #05-2024 for resolution of necessity requesting certification from the County Auditor for 1.4ml General Fund Operating Expenses, replacement of an existing levy.  Colleen Rife seconded.  Roll call – all yeas.

A resolution of necessity was presented requesting certification from County Auditor for 1.4ml General Fund Operating Expenses, renewal of an existing tax.  Robert Platz made the motion to suspend the rules and by pass the three readings for resolution of necessity.  Don Kempton Jr. seconded.  Roll call – all yeas.

         

Robert Platz made the motion to adopt Resolution #06-2024 for resolution of necessity requesting certification from the County Auditor for 1.4ml General Fund Operating Expenses, renewal of an existing levy.  Colleen Rife seconded.  Roll call – all yeas.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  No new info.

BILLS – Robert Platz made the motion to pay the bills.  Colleen Rife seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Robert Platz seconded.  Roll call – all yeas.

OTHERS

Aniko Nagy purchased disposal bags for the dog park;  Chad Lowe will tell Mark.

Don Kempton sent all an email regarding a meeting with Buckeye Hills for the Engineering assessment of the school buildings.  They will assist with grant money for needed repairs.

Don asked Darcy to purchase a 6×10 US flag.

Donnie Kempton made the motion to adjourn the meeting.  Robert Platz seconded.  Roll call – all yeas.              Meeting was adjourned at 8:45 pm.

 

FEBRUARY SPECIAL MEETING

The Village of Laurelville met in Special Session on February 5, 2024 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton, Aniko Nagy, Colleen Rife, Robert Platz and Sue Ann Hinton.   Also present was Fiscal Officer, Darcy Tisdale.

MEETING AGENDA

CHICKEN PETITION

NEW SOLICITOR

OPEN COUNCIL SEAT

MOVE REG MEETING DAY

ANY OTHER MATTERS

 CHICKEN PETITION  Don Kempton passed out several documents regarding the petition.

Aniko Nagy presented a copy of chicken regulations from another town.  It required a Zoning Inspector and Chief Bldg Officer that our Village doesn’t have or can afford.

Solicitor Jayme Fountain sent several documents referring to petitions the how the village must comply.

Don Kempton isn’t in favor of chickens in the Village.  He feels we are not large enough to handle the monitoring of such livestock.

Sue Ann Hinton – Not in favor

Colleen Rife – Not in favor

Bob Platz – Not in favor, but would reconsider if survival by the eggs produced was needed.

Aniko Nagy – is in favor of chickens, but not other fowl and they must own their property.

The signatures on the petition must by 47 registered voters for the measure to qualify to be put on the ballot in general election.

Don Kempton made the motion to keep the existing Ordinance 2010-03 as written regarding livestock inside the Village.  Colleen Rife seconded.  Roll call – all yeas except Aniko Nagy-abstained.

Solicitor Fountain also prepared a letter of cease and desist to be delivered to the Algoe’s on Sherman St. to remove the chickens.

NEW SOLICITOR  Jayme Fountain will be shutting down her private practice to prepare for becoming Pickaway Co Prosecuting Atty.  She has recommended Tony Chamberlain for the position.

Aniko Nagy recommended Charles Wise, but after discussing, might have a conflict of interest because he works for Ohio BWC.

Colleen Rife will contact Drew Rolston, from Logan to see if he would be interested.

Don Kempton will arrange interviews from the interested candidates.

OPEN COUNCIL SEAT  No one has found anyone interested in the open seat.

MOVING MONTHLY MEETING DAY  Colleen Rife has the opportunity to interview for the open LE School Board seat.  If she is selected, the meetings fall on the same day.  After talking with council, all agreed to change the monthly meeting to the 2nd Tuesday of the month, if Colleen gets chosen for school board.

Don Kempton remarked that the school board has allowed for the primary election voting precinct to be in the Laurelville gymnasium.

Donnie Kempton made the motion to adjourn the meeting  8:10 pm

Bobby Platz seconded.  Roll call – all yeas.

FEBRUARY 12, 2024

The Village of Laurelville met in regular session on February 12, 2024 with Mayor Ebert calling the meeting to order with Council members present:  Donnie Kempton, Jr., Robert Platz, Aniko Nagy, Colleen Rife, and Sue Ann Hinton.  Also present was Fiscal Officer – Darcy Tisdale, Billing Clerk – Katrina Norton and Village Adm – Chad Lowe.  The pledge was recited by all.

OPEN COUNCIL SEAT –   After 30 days, Mayor has the power to appoint someone to fill the position;  he contacted Mike Weese living at 18799 Main Street.  Mike was interested and accepted the position.  Mike Weese was sworn in to fill the vacant council seat on February 11, 2024.  His term will expire Dec 31, 2027.

GUESTS –  Heidi West on Pike Street .  She has a large water bill over $400 and cannot find a leak inside their house and doesn’t see where there might be a leak outside the house.  According to Mark, there is still a leak showing up at there house.  Chad Lowe will get with Mark tomorrow evening and try to get the problem resolved.  The bill amount will be put on hold until after the investigation.

SHERIFF REPORT – Deputy Torchick reported of a fight inside Young’s gas station; another unit responded and is handling the investigation.  Camera footage has been forwarded to the sheriff’s office; charges are pending.  Deputy Miles handled an accident in town.

There are a couple mini bikes around town; Torchick had talked to Mayor and decided they would allow if they ride sensible and keep off the main streets, etc.  Don Kempton made a remark that one of them is showing up at the bus stops and riding close to the kids as they get off and also riding after dark with no lights or reflectors.  He is concerned that someone might get hurt.  He doesn’t want to cause any trouble for them as he rode them when he was a kid.

Brad Young has a dumpster being delivered this week and the mess at the trailer next to the ball diamonds will be cleaned up this week.

A social media post from a resident state that he will be getting chickens and the town won’t stop him; this stems from the Chicken Petition.  Deputy Torchick commented about his signage during the Halloween Haunted House that you can receive “scary touches for $4.00”; he is seen around children.  Don Kempton asked to see the info that has been comprised and asked if anyone else has documentation to please share with him.  Since he doesn’t own the property, any liability would fall back on the land owner.

 FIRE REPORT – Chief Valentine presented January report – 34 alarms were answered with 152 responding for an average of 5 per run.  He will be tracking motor vehicle accidents that the dept responds to that involves out of town residents.

*Chief Valentine has gotten a few responses back, regarding his frustration with the number of runs the department make for mainly tourists.  He will be attending the commissioners meeting February 15 to see if they have any information on getting the nursing home torn down and getting payment for responding to incidents at the Hocking Hills area.

*A contract was presented from Pickaway Co. Fire Chief’s Assoc.to jointly and collectively unite for Mutual Aid and with each other for fire and emergency medical service protection.  A resolution is needed for this measure.  Don Kempton, Jr. made the motion to suspend the rules and by pass the three readings for a resolution for mutual aid contract.  Robert Platz seconded.  Roll call – all yeas.

Don Kempton made the motion to adopt Resolution 07-2024 to enter into a contract with Pickaway County Fire Chief’s Association, Inc. to jointly and collectively unite by a one-year contract for the Mutual Aid to and with each other for fire and emergency medical service protection.  Mike Weese seconded.  Roll call – all yeas.

*Chief Valentine sent a bill to Brown Sanitation after their trash truck tore down lines at Harrison and Laurel St.; he received a letter back stating their truck is of legal size and they would not pay for any damages that were caused.

*Chief Valentine was involved in an accident back in December where he fell onto a hose and re-injured his back.  He is receiving medical attention; this is a BWC claim.

*Chief Valentine’s fire car was damaged in Vinton Co. and is getting repaired.  He will need the $1000 deductible check for Perfection One Collision Center.

*The department will receive a $10,000 2023 Volunteer Fire Assistance Grant from ODNR to update the 2006 Mule and purchase turn-out gear.

*The department will receive a $16,000 grant from Fire Marshall for Marc’s portable radios and the cost of the yearly fees associated with them.

BILLING CLERK REPORT –  January report was presented to all;  $24,667.66 was collected for December billing.  309 bills were sent.  38 shut off notices were sent; 0 shutoffs were required.  There have been more customer’s checks come back insufficient funds in January; Katrina Norton asked Council if a clause can be added to existing Ordinance regarding this matter.  Don Kempton took a copy of the Ordinance 2021-04 and will look it over; Katrina stated that she would need $35 per insufficient check to cover the bank charge.

VILLAGE ADMINISTRATOR REPORT – Chad Lowe met with John Norton about installing a water meter for his property located behind Sherman Street.  The tap will be made on Garfield Street, therefore not tearing up asphalt.  Norton will do the labor himself.  He will be building a pole barn; Don Kempton asked that he bring in the plans for Council to ok the placement of the barn.

Another main water line on Laurel Street had a leak; Bob’s Plumbing came immediately and fixed with stainless steel band.

*A hump in Main Street is a concern, with vehicles bottoming out; Chad Lowe received a quote for repairing the street with concrete; $6300.00

* The village office building needs repairs and resealing; Lowe will contact the Carroll boys for an estimate.

* A letter from Hocking Co EMS was received asking to remove the late fees associated with the water billing.  Katrina reported that they pay the bill late every month, therefore receiving a late fee.  Robert Platz will help and try to get the matter resolved.

* The lock was changed where the Adelphi meter is located, they were unable to read the meter.  A key has been made and will be given to them.

*The computer used for billing will be purchased; a motion was made in December.

WATER REPORT  Ron Stephens wasn’t present.

VILLAGE WEBSITE   Up and running; Tisdale will contact Paint Street Productions for info regarding uploading info onto the website.

WWTP UPGRADES –  No new info

LAURELVILLE SCHOOL – Donnie Kempton spoke with Tim Williams; he feels the transfer of property will not happen until late spring.  The demo of the buildings is complete, but doesn’t know when the fill will begin.

*The primary election will be held there in March.

*They have fixed the valve that was causing the major leak.  The valve at the street still won’t shut off the water completely.

*Mark has been checking the school property periodically, if Donnie is unable.

*Donnie will speak to the Transportation department, Chris Yingling for the school regarding the bus that is being parked on Maple St; the driver is cutting into the grass that will cause the pavement to break down.  She is also cutting into the grass at her designated pick up spots.

*The school board meeting is tonight; they will be discussing when the vacant seat interviews will begin, that will include council member Colleen Rife.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with January minutes, fund status, receipt report, payment report, wage report and fund ledger. Fund ledger reports were given Chief Valentine, Ron Stephens and Bryan McKee.  There were no questions regarding the bills presented.

*Tisdale presented an updated contact sheet with phone #’s and email addresses.

*Tisdale presented mayor and council with the certificate of estimated property tax revenue for the 7ml Police Protection Levy and 1.4 ml General fund operating expenses.

1.4 ml levy

Renewal will generate $7172

Replacement will generate $10,045

7 ml levy

Renewal will generate $38,069

Replacement will generate $50,223

Council agreed to move forward with replacing the existing levies in the General Election, November 5, 2024.

Don Kempton, Jr. made the motion to suspend the rules and by pass the three readings for resolution to proceed of the taxing authority.  Colleen Rife seconded.  Roll call – all yeas.

Don Kempton Jr. made the motion to adopt Resolution #08-2024 to proceed of the taxing authority for 1.4ml General Fund Operating Expenses, replacement of an existing levy to generate a revenue of $10,045.00.  Commencing with tax year beginning January 1, 2025 and tax collection beginning January 1, 2026 for a period lasting from 2025-2029.  Mike Weese seconded.  Roll call – all yeas.

Don Kempton Jr. made the motion to suspend the rules and by pass the three readings for resolution to proceed of the taxing authority.  Mike Weese seconded.  Roll call – all yeas.

Colleen Rife made the motion to adopt Resolution #09-2024 to proceed of the taxing authority for 7ml Police Protection, replacement of an existing levy to generate a revenue of $50,223.  Commencing with tax year beginning January 1, 2025 and tax collection beginning January 1, 2026 for a period lasting from 2025-2029.

Sue Ann Hinton seconded.  Roll call – all yeas.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  No new info.  Still working with Stephanie.

BILLS – Colleen Rife made the motion to pay the bills.  Mike Weese seconded.  Roll call – all yeas.

MINUTES – Robert Platz made the motion to accept the minutes as written.  Colleen Rife seconded.  Roll call – all yeas.

OTHERS

*Don Kempton asked Chad Lowe to gather up the meter readings at WWTP; Don will begin putting info together for operating cost to discuss with Adelphi.

*Don Kempton asked Council to put together questions that will be asked to perspective candidates for Solicitor.  A day will be set up for interviews.

*Fiscal Officer Tisdale will contact dept. heads to review appropriations for the year.

Donnie Kempton made the motion to adjourn the meeting.  Colleen Rife seconded.  Roll call – all yeas.              Meeting was adjourned at 8:20 pm.