2022 Laurelville Council Meeting Minutes

2022 Laurelville Council Meeting Minutes

JANUARY 10, 2022

The Village of Laurelville met in regular session on January10, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Colleen Rife, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Billing Clerk – Katrina Norton, Vil Adm. Chad Lowe and Water Operator – Ron Stephens

The pledge was recited by all.

Newly elected Council members, Donald Kempton, Jr., Colleen Rife, and Sue Ann Hinton, were sworn in before meeting.

 OPEN COUNCIL SEAT – A letter of interest has been received from Robert Platz.

Colleen Rife nominated Robert Platz for the open seat on Council.  Derrick Addington seconded.  Roll call – all yeas.       

OHIO BASIC CODE – Colleen Rife made the motion to suspend the rules and by pass the 3 readings to pass an ordinance to operate the village by the ORC.  Jamie Hill seconded.  Roll call – all yeas.

Colleen Rife made the motion to adopt Ordinance #2020-01 Approving, Adopting and Enacting American Legal Publishing’s Ohio Basic code, 2022 Edition as the Code of Ordinances for the Village of Laurelville to Provide for the Usual Daily Operation of the Municipality and for the Immediate Preservation of the Public Peace, Health Safety and General Welfare, Effective Immediately and Declaring an Emergency.

Jamie Hill seconded.  Roll call – all yea.

 VILLAGE DEPOSITORY – Colleen Rife made the motion to maintain the Vinton Co. Nat’l Bank as the Village depository for 2022.  Jamie Hill seconded.  Roll call – all yeas.

VILLAGE SOLICITOR – Colleen Rife made the motion to maintain Jayme Hartley Fountain as the Village Solicitor for 2022.  Derrick Addington seconded.  Roll call – all yeas.

COUNCIL PRESIDENT – Colleen Rife made the motion to nominate Donald Kempton Jr. as Council President for 2022.  Sue Ann Hinton seconded.  Roll call – all yeas, except Donald Kempton abstained.

COUNCIL PAY – Mayor suggested that Council be paid $15.00 per month and not be required to attend a meeting.  Donald Kempton made the motion to pay Council $15.00 per month.  Colleen Rife seconded.  Roll call – all yeas.

 GUESTS – Devin Haddox/Felisha Cox  They have been approached by Deputy Torchick to remove sheep from their residence within 30 days.  They explained to Council that they want to find a home for them, not have the Human Society take them away.  Council agreed to give them 30 more days to find a home for the sheep.

Bub and Teresa Tatman –  Pursue the hook-up to Laurelville water; their 2 neighbors now are not interested.  They are willing to absorb the cost of the bore under the creek, but wants to be protected from the neighbors being allowed to hook-up.  Donnie Kempton will contact RCAP to see if there is any help with grant money for them.

SHERIFF REPORT –  No report of theft in the village.  A car on Main St has been repaired and moved.  There were two deaths inside the village that the department assisted with.  Torchick is investigating the destruction of the Xmas lights on the posey pot.  Deputy Miles has begun working in the evenings.

FIRE REPORT – Chief Valentine presented December report – 16 alarms were answered with 65 responding for an average of 4 per run.  Mutual Aid was given three times.  The department made 283 total for 2021.  The new station has passed all the inspections required.  Move in day is scheduled for Saturday, January 15.  The Marietta office of ODOT has refused to erect fire truck signs on SR56 at the fire station; he contacted the main office and asked for their help.   A spring open house is being planned for the new station.

BILLING CLERK REPORT – A report was presented for December:  $17,719.89 was collected, 312 bills were sent, 33 shut-off notices for December were sent with 0 shutoffs.  Katrina Norton reported there are still meters that are not working.

Katrina will be out the month of February for major surgery.  Mark has some knowledge of the billing system; Katrina can walk him through anything that needs to be done.  She asked that the answering system be monitored while she is gone.  Colleen Rife and Jamie Hill commented for her not to worry about the system while she is gone.

 VILLAGE ADMINISTRATOR – Chad Lowe helped Mark with pot holes; cutting, blowing out the debris before filling.

The debris and concrete from the sewer repairs is being moved.

The plow is ready for snow removal.

The salt spreader is inoperable and will need repaired.

Chad has a pump that will be implemented to use the brine mix.

Butch will take care of the fire station snow removal.

Sue Ann Hinton asked about the door at the shelter house; Mayor will contact Nelson DeLong to see if he can repair or cost of a new door.  She also asked about lights in back of the shelter house; it doesn’t seem to be working.  Chad will check it out.

WATER OPERATOR – RON STEPHENS –  RCAP rep, Sarah Wallace would be the person to contact for helping the Tatman’s.

Unaccounted water is still 43.98%    If a water main line is closed, it will be painted white.  An open main line will be painted blue.

Backflow procedures are almost completed.  Hocking Co. Health Dept. has asked some business in the Village to send their Backflow test results to them; Ron has contacted them and that will not happen again.

Well #2 was fried 3 weeks ago;  Ron is working with BJ Electric for estimate to repair.  The damages will be reported to insurance.  HD Water will make repairs also.

The well needs cleaned this year; would be good to do while the repairs is made.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with December minutes, fund status, receipt report, payment report, wage report and fund ledger for 2021.  Those reports were also presented for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

2021 has been closed out and the financial reports have been submitted to the Auditor of State.  Tisdale will start planning for the bi-annual audit.

Hocking Co Auditor contacted her regarding the Police Levy proceeds; after contacting the State Auditor a new revenue fund needs to be set up to record the proceeds.  No Auditor of State approval is necessary since the fund is required by the Levy and ORC.

Donald Kempton made the motion to suspend the rules and by pass the readings to pass the resolution.  Robert Platz seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #01-2022 to set up a special revenue fund #2906 “Policing Services” to monitor levy proceeds for police protection.  Derrick Addington seconded.  Roll call – all yeas.

Tisdale presented a resolution of necessity to levy a tax outside the 10 ml limitation and request the county auditor to certify the total current tax valuation for a renewal of the 5 ml levy for current expenses in the General Fund for years 2022-2026.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #02-2022 of necessity to levy a tax outside the 10 ml limitation and request the county auditor to certify the total current tax valuation for a renewal of the 5 ml levy for current expenses in the General Fund for years 2022-2026.  Jamie Hill seconded.  Roll call – all yea.

Tisdale presented a resolution of necessity to levy a tax outside the 10 ml limitation and request the county auditor to certify the total current tax valuation for a replacement of the 5 ml levy for current expenses in the General Fund for years 2022-2026.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #03-2022 of necessity to levy a tax outside the 10 ml limitation and request the county auditor to certify the total current tax valuation for a replacement of the 5 ml levy for current expenses in the General Fund for years 2022-2026.  Jamie Hill seconded.  Roll call – all yea.

With the new special revenue fund 2906 adopted, the Certificate of Estimated Resources and Temporary Appropriations will need to be amended.

Colleen Rife made the motion to suspend the rules and by pass the three readings to pass a resolution to amend the 2022 Certificate of Estimated Resources and 2022 Temporary Appropriations.  Sue Ann Hinton seconded.  Roll call – all yeas.

Robert Platz made the motion of adopt Resolution #04-2022 to amend 2022 Certificate of Estimated Resources available and 2022 Temporary Appropriations as follows:

GENERAL FUND:  1000 – Other Local Taxes

Reduce Resources Available              -$35,000

FUND:  2906 POLICING SERVICES

Add Resources Available                   +$35,000

And amend 2022 Temporary Appropriation as follows:

 GENERAL FUND:  1000

Reduce Appropriations Available – Other      -$35,000

 FUND:  2906 POLICING SERVICES

Add Appropriations Available – Other           +$35,000

Colleen Rife seconded.  Roll call – all yeas.

Proceeds from sewer bills is set up to put $4500 into the Sewer Fund and balance into the WWTP Fund each month.  After discussion, Council wants to change to $1500 into the Sewer Fund and the balance into the WWTP Fund each month; based on $5/300 bills.

Donald Kempton made the motion to suspend the rules and bypass the three readings for resolution.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #05-2022 to deposit $1500 per month into the Sewer Fund and balance into the WWTP Fund from the proceeds generated by Laurelville Sewer District sewer billing.  This change is based on $5 per month for 300 bills.  Jamie Hill seconded.  Roll call – all yeas.

ORDIANCE FOR RECORDS RETENSION POLICY – no new info

 WWTP UPGRADE – A review meeting of the upgrades will be held at the plant sometime in January.  Donnie will keep everyone posted.

USEPA GRANT –  Bob Platz received a response back; The Procurement of Good & Services will need a few minor details fixed.

 HAPCAP GRANT – There is money remaining in the grant, $7200.  Rob Fuller has made a list of items to purchase.  DLZ doesn’t have the means to make the purchases; asked if the Village could make the purchases and get reimbursed.  Tisdale will contact VCNB to increase the credit card limit in order to make the purchases; the limit will be lowered back once the purchases are made.

 ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.

BILLS – Jamie Hill made the motion to pay the bills.  Derrick Addington seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

  OTHERS –

Donnie received the missing parts for the park equipment; he will put in the foyer of the council office.

He asked for Chad to replace the batteries in the door locks at council offices.

Chad Lowe talked to Katrina about a few accounts with high bills.  Because of the recent billing system issues, she would like to correct those bills by estimating them based on the previous month.  Council agreed for her to make that correction.  There is a resident with a leak that Chad and Katrina will take a look at to determine whom is responsible.

Richard McCabe is having a lot of water inside his basement; Ron Stephens checked the water and it was chlorine free.  Mayor suggested to wait for a dry month to see if it dissipates.

Jamie Hill is passing on info to the website company when she receives from businesses.

Hopefully will be up and running by February meeting.

Donnie Kempton made the motion to adjourn the meeting.  Robert Platz seconded.  Roll call – all yeas.              Meeting was adjourned at 8:50 pm.

 

JANUARY 17, 2022  SPECIAL

The Village of Laurelville met in special session on January17, 2022 with Council President calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale,

The pledge was recited by all.

AGENDA

RESOLUTION TO PROCEED OF THE TAXING AUTHORITY

RESOLUTIONS FOR ADDITION OF 2 NEW FUNDS

RESOLUTION TO RECEIVE SERVICES FROM HC EMA

RESOLUTION TO INCREASE CREDIT CARD LIMIT

ANY OTHER MATTER

 

RESOLUTION TO PROCEED OF THE TAXING AUTHORITY

Certification of Estimated Property Tax Revenue was received from Auditor

Renewal  $25,733

Replacement  $27,224.80

Suspend the rules and bypass the three readings: Donald Kempton Jr., Derrick Addington  Roll call – all yeas

Donald Kempton Jr. made the motion of adopt Resolution #06-2022 to Proceed of the Taxing Authority with a Five Year Replacement of the 5ml Levy for the Purpose of Current Expenses in the General Fund to be Placed on the Primary Election Ballot on May 3, 2022, Commencing January 1, 2022 and Tax Collection Beginning January 1, 2023.  Jamie Hill seconded  Roll call – all yeas.

 RESOLUTION FOR ADDITION OF NEW FUND 4903-ARPA GRANT-WWTP

Auditor of State approval is not needed.

Suspend the rules and bypass the three readings:  Robert Platz  Jamie Hill  Roll call – all yeas

Robert Platz made the motion to adopt Resolution #07-2022 to Add a Capital Projects Fund to be Used to Account for the Related Revenues and Expenditures Subject to Receipt of Funds from the American Rescue Plan Act.  The Fund was put in UAN Operating System in October, 2021.  Auditor approval is not needed.  Donald Kempton Jr. seconded.  Roll call – all yeas.

RESOLUTION FOR ADDITION OF NEW FUND 4904-CDBG GRANT-WWTP

Auditor of State approval is not needed.

Suspend the rules and bypass the three readings:  Jamie Hill  Sue Ann Hinton  Roll call – all yeas.

Jamie Hill made the motion to adopt Resolution #08-2022 to Add a Capital Projects Fund to be Used to Account for the Related Revenues and Expenditures Subject to Receipt of Funds from the US Dept of Housing and Urban Development for the Development, Implementation, Administration and Evaluation of the HUD Community Development Block Grant Program, “CDBG.  The Fund was put in UAN Operating System in October, 2021.  Auditor approval is not needed.  Derrick Addington seconded.  Roll call – all yeas.

 RESOLUTION TO RECEIVE SERVICES FROM HC EMA

Suspend the rules and bypass the three readings: Robert Platz  Jamie Hill  Roll call – yeas

Robert Platz made the motions to adopt Resolution #09-2022 to Contract with Hocking County Commissioners to Obtain and Receive the Services of the Hocking County Emergency Management Agency in Performing all the Duties and Requirements of Section 5502.26 to wit:  emergency operations plan, training programs and to coordinate the emergency activities.  Derrick Addington seconded.  Roll call – all yeas.

RESOLUTION TO INCREASE CREDIT CARD LIMIT

In order to purchase the park equipment, the credit card limit needs raised – it is now at $500.00.

Suspend the rules and bypass the three readings:  Donald Kempton Jr., Jamie Hill  Roll call – all yeas.

Donald Kempton Jr., made the motion to adopt Resolution #10-2022 to Increase the Credit Line to $10,000.00 on the Visa Credit Card Issued Through The Vinton County National Bank, Account #4072-2400-0025-7334.  Jamie Hill seconded.  Roll call – all yeas

OTHER MATTERS

INCREASE CREDIT CARD FOR “POINT OF SALE” PURCHASE

The credit card currently stands at $500.00 maximum purchases per month.

In order to purchase the park equipment, the credit card limit needs raised for a Point of Sale $8000.00.  The limit will be reduced after the purchase has been made.

Suspend the rules and bypass the three readings: Donald Kempton Jr., Robert Platz  Roll call – all yeas

Donald Kempton Jr., made the motion to adopt Resolution #11-2022 to Increase the Visa Credit Card for a “Point of Sale” to $8000 to Purchase Park Equipment.  The Limit will be Decreased Back to $500 After the Purchase is Made.  Council Authorizes Darcy Tisdale, Fiscal Officer, to Make the Change.  Derrick Addington seconded.  Roll call – all yeas.

 FIRE CONTRACTS FOR 2022

Chief Valentine presented fire contracts from:

Benton Twp.               $128,000

Saltcreek Twp.            $  47,000

Perry Twp.                  $  85,000

Total                           $260,000

Jamie Hill made the motion of accept the 2022 fire contracts as follows:

Benton Twp.   $128,000, Saltcreek Twp.  $  47,000 and Perry Twp.  $  85,000 totaling $260,000 for the year.  Robert Platz seconded.  Roll call – all yeas.

 Donnie Kempton made the motion to adjourn the meeting.  Robert Platz seconded.  Roll call – all yeas.              Meeting was adjourned at  8:15pm.

FEBRUARY 14, 2022

The Village of Laurelville met in regular session on February14, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Colleen Rife, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Billing Clerk – Katrina Norton, Vil Adm. Chad Lowe.

The pledge was recited by all.

GUESTS – Deanna Dyer representing the LE Youth Baseball Softball League.  There will not be a Laurelville Youth League; Laurelville, Washington and Pickaway Elementary Schools will combine to form the league.  The league wishes to use the ball diamonds on village property.  Jamie Hill made the motion to allow LE Youth Baseball Softball League to use the ball diamonds on village property.  Chad Lowe will contact Deanna for instructions for equipment storage, etc.  He is planning to maintain the area better and to eliminate the old storage sheds on the property.  There will be a bay in the maintenance building designated for the league.

Bub and Teresa Tatman –  Pursue the hook-up to Laurelville water;  ask if any grant money was secured.  Donald Kempton has been in contact with Kurtis Strickland with no avail; they have money for people that have an existing well that is no longer good.  Ron Stephens is working on info to submit to HAPCAP for the water department.  They are willing to absorb the cost of the bore under the creek with or without their neighbors joining in; they will get a new quote.  Teresa asked that Ron meet with them and the boring company to show where the meter will be placed.  If a neighbor is interested, they will need to seek attorney advise on how to proceed.  They will be required to pay the tap fee.

Jana Kaiser – 18873 Main St.  there is a sink hole in front of their house that is very dangerous.  They have tried to fill in with dirt and gravel.  Chad Lowe has looked at it and will take a steel plate to cover.  They also have a major leak inside their basement where the meter was; it started when a new hydrant was installed.  Ron Stephens had Treton move their meter outside of the house.  Chad will contact or ask Ron to contact Treton to fix the water leak.  At that time, Ms. Kaiser will be required to sign a paper understanding that from that time on, she is responsible for any other leaks.  The hole will be addressed after the leak is stopped, hoping that was causing the fill to move.  Ms. Kaiser is concerned that it took 1 month to get a response from Village personnel regarding her issues.  Council agreed that is a problem that will be addressed.

BILLING CLERK REPORT – Katrina is having surgery tomorrow and will be off work for 2 weeks.  Chad and Mark will deliver her the mail and paperwork while off.  They will also check the answering machine, etc.  She will be able to run bills at the end of the month.  Katrina found a grant opportunity for the Village that would help tear down abandoned structures, such as Wintersong Village.  The grant has to be requested by the County Commissioners.  Colleen Rife will contact Chief Deputy Moritz for his help.

SHERIFF REPORT –  Deputy Torchick reported that he had a quiet month.  He asked Council to research how to go about issuing a “No Parking Zone” area at Shriner St / Pike St. to try to stop the parking along and in the street.  The resident has car parts throwed and hanging from the tree in the yard, etc.  Torchick would like to see the Village Solicitor get involved and put pressure on the property owner to get it cleaned up.

An attempted burglary at the Family Dollar resulted in an arrest for warrant in Lancaster.

FIRE REPORT – Chief Valentine is on vacation but forwarded the January report – 29 alarms were answered with 140 responding for an average of 5 per run.  2022 fire contracts total $283,000.

BILLING CLERK REPORT – A report was presented for January:  $25,128.30 was collected, 311 bills were sent, 30 shut-off notices for January were sent with 0 shutoffs.

 VILLAGE ADMINISTRATOR – Chad Lowe reported that the fire department building will be set up for maintaining storage for the water department equipment.  Shelving will be erected for day to day equipment.  The maintenance building will be used to house other equipment that is not used on a daily basis.  There will be a lock down system put in place to monitor and keep inventory of all supplies.  A door will be installed from Ron’s office for easy access to supplies.  A bay in the maintenance building will be designated for the Hocking Co. Sheriff office.  A bay will be used for little league supplies.  A bay will continue to be used by the fire dept.

Chad is requesting a meeting with Zenner regarding a $3000/year maintenance agreement; he wants to know exactly what that includes.

WATER OPERATOR – RON STEPHENS –  Ron was not at the meeting but presented an Unaccounted water sheet; it is 60% for the month.  Jamie Hill asked why the meter hasn’t been looked at to the determine if it is working properly.  No one understands why this percentage hasn’t decreased.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with January minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

JL Uhrig has contacted Tisdale to begin preparing for the upcoming audit.  They will request that the Village be downgraded to an Agreed Upon Procedure AUP.  This is a process that takes less time and is less involved, which should save the Village money.

Tisdale presented a resolution to add a new grant fund:  4905  ODOD Grant WWTP

Donald Kempton made the motion to suspend the rules and by pass the readings to pass the resolution.  Robert Platz seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #12-2022 to set up a Capital Projects Fund 4905 ODOD Grant – WWTP to account for the related revenues and expenditures subject to receipt of funds from the Ohio Department of Development by American Rescue Plan Act ARPA – Coronavirus Local Fiscal Recovery Fund.  Auditor of State approval is not needed.  Jamie Hill seconded.  Roll call – all yeas.

With the new capital projects Fund 4905 adopted, the Certificate of Estimated Resources and Temporary Appropriations will need to be amended.

Robert Platz made the motion to suspend the rules and by pass the three readings to pass a resolution to amend the 2022 Certificate of Estimated Resources and 2022 Temporary Appropriations.  Derrick Addington seconded.  Roll call – all yeas.

Robert Platz made the motion of adopt Resolution #13-2022 to amend 2022 Certificate of Estimated Resources available and 2022 Temporary Appropriations as follows:

FUND:  4905 –  ODOD GRANT – WWTP

Add Resources Available             +$1,346,590.00

And amend 2022 Temporary Appropriation as follows:

FUND:  4905 –  ODOD GRANT – WWTP

Add Appropriations                       +$1,346,590.00

 Jamie Hill seconded.  Roll call – all yeas.

ORDIANCE FOR RECORDS RETENSION POLICY – no new info

 WWTP UPGRADE – A review meeting of the upgrades was held at the plant; Donald Kempton attended and reported that a lot has been completed.  Concrete pads have been poured and both lagoons are lined.  There are still delays in receiving parts needed, but are working around the issue.

USEPA GRANT –  No new info

 HAPCAP GRANT – There is money remaining in the grant, $7200.  Rob Fuller has made a list of items to purchase.  Tisdale contacted VCNB to increase the credit card limit in order to make the purchases; the credit limit was $500.  A new credit limit has been established for $10,000.  The paperwork has been presented at the bank;  waiting on a new card.

 ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.  No new info

BILLS – Colleen Rife made the motion to pay the bills.  Sue Ann Hinton seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Donald Kempton seconded.  Roll call – all yeas.

 OTHERS –

Richard McCabe is having a lot of water inside his basement.  Mayor Ebert asked Chad Lowe to contact Ron Stephens to forward info for Ohio Rural Water to Mr. McCabe.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:55 pm.

MARCH 14, 2022

The Village of Laurelville met in regular session on March14, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Colleen Rife, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Billing Clerk – Katrina Norton, Vil Adm. Chad Lowe.

The pledge was recited by all.

GUESTS – Richard McCabe  Met with Ron Stephens and representative from the Ohio Rural Water.  He has been experiencing water in his basement for 2 months, 200 gal/hour.  He is worried about mold in his basement, his furnace and other appliances.  The rep found 3 leaks on Laurel St.  Ron met with Jason Wilson, the company that installed the storm drains.  They will not take responsibility until the areas are dug up and inspected; Wilson has pictures of all the holes that were dug at the time of replacing the storm drains.  His rate is $180-$200/hr.  Council agreed to begin the process to get the leaks repaired.  Chad Lowe will contact Jason Wilson to begin the work as soon as possible.  McCabe asked that for the repairs to begin soon and not months from now.  Chad will contact Ron with a start date;  Chad or Ron will plan to be there when work begins.

 SHERIFF REPORT –  Deputy Torchick reported that he has contacted several residents with cars parked along streets that are wrecked, do not run, etc.  A few have been moved or fixed.  He asked Council to paint yellow lines along the area at Shriner St / Pike St. to try to stop the parking along and in the street.  Torchick would like to see the Village Solicitor get involved and put pressure on the property owner to get it cleaned up.  Donald Kempton would like to possibly get the area surveyed.  The sheep on Laurel St has been removed.

 FIRE REPORT – Chief Valentine presented the February report – 32 alarms were answered with 142 responding for an average of 5 per run.  The dept. spent 1 day passing out bottled water during the ice event.  Festival dates are not looking good, but is still trying to find a ride company.  Valentine and Nelson DeLong is working on his final draw.  Thermostats will be installed tomorrow to complete the building.  The dept has received grant money of $36,896.25 from the State Fire Marshall for MARCS radios,  $5000 from South Central Power – Operation Round-Up, $4500 Training Grant from State Fire Marshall, $1000 from Public Entities Pool of Ohio for Training.  Valentine has turned his keys to the old fire station over to Ron Stephens.

 BILLING CLERK REPORT –  February Report was presented to all;  $23,552.79 was collected for January billing.  308 bills were sent.  39 shut off notices were sent; 0 shutoffs were required.  Chad Lowe is working on getting the billing system updated.  The grant opportunity that Katrina found for the Village that would help tear down abandoned structures, such as Wintersong Village is being handled by Chief Deputy Moritz.

VILLAGE ADMINISTRATOR – Chad Lowe reported that the fire department building and maintenance building are being set up for maintaining storage for the water department equipment.  Shelving will be erected for day to day equipment.  The maintenance building will be used to house other equipment that is not used on a daily basis.  There will be a lock down system put in place to monitor and keep inventory of all supplies.  A door will be installed from Ron’s office for easy access to supplies.  A bay in the maintenance building will be designated for the Hocking Co. Sheriff office.  A bay in the maintenance building has been set up for little league supplies.  A bay will continue to be used by the fire dept.   Repairs have been made at the house on Main St.  Mark and Chad will begin repairing pot holes soon.  The ball league will be selling the buildings at the ball diamond, they will also keep up the weed-eating;  the Village will continue to mow the area. Chad and Mark met with a rep from PEP Insurance to tour the village.

WATER OPERATOR – RON STEPHENS –  Ron was not at the meeting but presented an Unaccounted water sheet; it is over 60% for the month.

 COMMUNITY AND SAFETY COMMITTEE MEETING – Donnie, Bobby and Mayor Ebert met to discuss Ordinance 06-1995 regarding “Regulations for Setting Residences, Including Mobile Homes and Secondary Residences”.  Donnie asked Council to review the committee notes and respond with other ideas they may have.  Colleen will contact the Hocking Co. Health Dept to see if there are restrictions on how many houses, mobile homes, campers is permitted on a lot.  Bobby has found ordinances from other cities that he will send to Donnie to look over.  Donnie stated that the notes are just ideas to get started toward updating and improving the Village ordinance.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with February minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

JL Uhrig reported that the State granted an Agreed Upon Procedure (AUP) for the 2020-21 audit.  This process will save the Village $3410.

The park equipment was ordered and most items have been received.  The invoice was presented for reimbursement from the HAPCAP Grant.  3 benches, 2 picnic tables, water bottle filling station, dog park waste station and inground mounts.  The Village will have to install the items.  Helen Platz was present – Mayor asked her if she would like to coordinate this project; she accepted.

Tisdale presented a resolution to add amend certificate of estimated resources available for the Fire Dept fund and the ARPA Grant Fund.  Both funds have received grant monies.

Donald Kempton made the motion to suspend the rules and by pass the readings to pass the resolution.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #14-2022 to amend the

Certificate of Estimated Resources available as follows:

FUND:  2903  FIRE DEPT

Increase Resources Available                        +$47,396.25

FUND:  4903  ARPA GRANT – WWTP

Increase Resources Available                        +$105.17

And amend 2022 Temporary Appropriations as follows:

FUND:  2903  FIRE DEPT

Add Appropriations – Other                           +$47,396.25

FUND:  4903  ARPA GRANT – WWTP

Add Appropriations                                        +105.17

Colleen Rife seconded.  Roll call – all yeas.

A resolution was presented to adopt 2022 Permanent Annual Appropriation.

Jamie Hill made the motion to suspend the rules and by pass the three readings to pass a resolution to adopt 2022 Permanent Appropriations.  Robert Platz seconded.  Roll call – all yeas.

Donald Kempton made the motion of adopt Resolution #15-2022 to Adopt 2022  Permanent Appropriations as follows:

SALARIES                                  OTHERS                                                  TOTALS

GENERAL                       $11100                                    $  56380.00                                              $   67480.00

STREET                          $12000                                   $18950.00                                                  $  30950.00

STATE HWY                                                                   $10000.00                                                 $  10000.00

PERM TAX                                                                      $10000.00                                                 $  10000.00

FIRE DEPT                   $ 6000                                    $606196.25                                                $  612196.25

MAYOR’S CRT                                                               $  1300.00                                                  $    1300.00

POLICING SERV                                                          $35000.00                                                 $  35000.00

OPWC                                                                             $392594.29                                                $ 392594.29

OPWA                                                                            $360849.82                                                $ 360849.82

ARPA                                                                              $52794.95                                                   $  52794.95

CDBG                                                                             $143873.78                                                 $ 143873.78

ODOD                                                                            $1346590.00                                              $1346590.00

WATER                    $6000.00                                  $79500.00                                                   $  85500.00

SEWER                    $9000.00                                  $161200.00                                                 $ 170200.00

DEPOSITS                                                                   $10000.00                                                  $  10000.00

WWTP                     $35000.00                                $124200.00                                                 $ 159200.00

                                  $79100.00                                $3409429.09                                               $3488529.09

Colleen Rife seconded.  Roll call – all yeas.

A resolution was presented for the Fire Dept to purchase a Ford Mini Pumper.

Robert Platz made the motion to suspend the rules and by-pass the three readings.  Colleen Rife seconded.  Robert Platz made the motion to adopt RESOLUTION #16-2022 whereas Chief Valentine has negotiated a purchasing agreement with Atlantic Emergency Solutions of Manassas, VA and Council has determined that it desires to purchase a Ford Mini Pumper for $294,792.  A $50,000 down payment will be made at time of delivery and the balance will be paid with a 60 month loan not to exceed $300,000 with an approximate 2.5% interest rate from the Vinton Co National Bank.

Derrick Addington seconded.  Roll call – all yeas.

ORDIANCE FOR RECORDS RETENSION POLICY – no new info

 WWTP UPGRADE – No new info

USEPA GRANT –  Robert Platz reported that his contact is leaving and 2 individuals have been assigned to take the case.

HAPCAP GRANT – There is money remaining in the grant, $7200.  Rob Fuller has made a list of items to purchase.  Tisdale contacted VCNB to increase the credit card limit in order to make the purchases; the credit limit was $500.  A new credit limit has been established for $10,000.  The paperwork has been presented at the bank;  waiting on a new card.  New card was received and the equipment has been ordered.

ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.  No new info

BILLS – Jamie Hill made the motion to pay the bills.  Robert Platz seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

 OTHERS –

Jamie Hill – website should be up and running by the end of the month.

  1.  History – if anyone has anything to put on the website, let Jamie know.
  2. Ordinances – Council agreed that all ordinances should be on the website.
  3. Shelter House Rental – a form will be online.  Jamie will set up an email that the form can be sent to.  A calendar should also be listed for open dates.

Tisdale replied that the go daddy fee for the existing website is being billed on the credit card.  Hill will talk to website company to see if this is needed.

Chad Lowe – Village purchase a cell phone for emergency situations; Mark will handle the phone

Tisdale will contact the auditor to see if there are any restrictions that need to be addressed.

Donnie Kempton asked if anyone would like to be in charge of the flowers in the posey; he doesn’t want to take on the responsibility this year.  Colleen will contact a couple individuals to see if they would be interested.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:55 pm.

APRIL 11, 2022

The Village of Laurelville met in regular session on April 11, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Vil Adm. – Chad Lowe, Water Operator – Ron Stephens.

The pledge was recited by all.

GUESTS   

James Kalklosch  Hocking Co Commissioner Candidate

Jessica Dicken  Hocking Co Commissioner Candidate

Bub & Teresa Tatman – Still trying to get an estimate for the water line they wish run onto their property.  Council advised to proceed with their plan; the village will hook up the tap when ready.

Doug & Tiffany May – Owners of Laureville Pizza – observing

DLZ Rep. Joseph Braglin – Update to the WWTP upgrade; Construction is underway and is going well.  Upgraded lagoons have new liners and covers installed, polishing reactor is complete and the covers are installed on it.  The Contractor is working on the new screen tank and will be installing the screen soon.  Electrical work is underway.  The new system will be started next month or so, which will allow other parts of the project to get underway.  Because the contractor is struggling to get materials, specifically equipment and valves, a time extension is recommended making the date of substantial completion December 23, 2022; no cost increase for additional inspection.  Change orders have been recommended to install a grinder pump station to service the operations building $38000 and to install a telemetry system that will monitor the pump station and notify operators when there is a failure as opposed to relying on the red light on top it $58,900.   moving slower than anticipated because of parts shortages.  Because of the additional funding from HB 168 there is a surplus of about $100,000 due to the way some of the funds can be used.  The Village should stop using ARPA money on the project and use it for water or other needs.  It will be determined if the EPA loan can be paid off with one of the other grants to reduce the loan.  Currently, even if the loan amount cannot be reduced, the rate impact per customer per month is $3.58, which is great new.

Helen Platz – considering options for the posey pot….Donnie Kempton received word that Erica Maxson and Jennifer Kempton will assume the task to plant and take care of the posey pot.  Tisdale suggested getting the flowers from local Floral Song; ask if an account or something can be set up from them to purchase the flowers.

Donald Kempton made the motion to allow Erica Maxson and Jennifer Kempton maintain the posey pot for 2022.  Colleen Rife seconded.  Roll call – all yeas.

The Kingston National Bank is wanting to sponsor an Ice Cream Social on May 14, 2022, 1-3 pm at the park.  Ice cream and cones will be provided by L&J’s.  Council suggested to also schedule the Community Yard Sale on the same day.

Donald Kempton made the motion to allow the Kingston National Bank to sponsor and Ice Cream Social on May 14, 2022, 1-3pm.  The community yard sale will be scheduled for the same day.  Derrick Addington seconded.  Roll call – all yeas.

Helen will post on Facebook and the bank will make vinyl signs to promote the event.

There are areas at the park that need topsoil; Chipper Smith has, but is too wet at present time but hope to have before the event.  Hayden VanCuren has agreed to remove 2 stumps at the park for $200.

Helen has contacted Jeannie and  to make a sign at the dog park.  They sent a few ideas.  The cost is $200;  Helen Platz wants to donate the sign.  Donald Kempton made the motion to accept the proposal for the dog park sign.  Colleen Rife seconded.  Roll call – all yeas.

Elizabeth Rutter is needing to complete 35 hours of community service.  Chad Lowe suggested painting the park picnic tables.  Mark has power washed at the park and the tables.  The paint and brushes will be purchased at White Hardware.

Donald Kempton and Mayor Ebert will look at the new park equipment so see if anything can be installed before the Ice Cream Social on May 14.

Chad Lowe will contact Jason Wilson to begin the work as soon as possible.  McCabe asked that for the repairs to begin soon and not months from now.  Chad will contact Ron with a start date;  Chad or Ron will plan to be there when work begins.

Sandra Ogle – she would like for all council members and mayor to submit a letter to Senator Brown and Portman regarding shutting down the VA Hospital.

SHERIFF REPORT –  Deputy Torchick reported a slow month.  One of the Hart brothers was arrested and is back in jail; the other is in Chillicothe.  When the weather gets better the yellow lines will be painted along the area at Shriner St / Pike St. to try to stop the parking along and in the street.

 FIRE REPORT – Chief Valentine presented the March report – 22 alarms were answered with 143 responding for an average of 7 per run.  The open house was a big success; approximately 80 people attended.  The festival is set for Sept 28 – Oct 1.

The dept has signs alerting traffic of the fire station;  Chad Lowe will see that they are erected on SR 56.  Because of the rift raft beside the station, Valentine will look in to putting up a privacy fence.

 BILLING CLERK REPORT –  March Report was presented to all;  $25,544.54 was collected for February billing.  308 bills were sent.  32 shut off notices were sent; 3 shutoffs were required.

VILLAGE ADMINISTRATOR – A bay in the maintenance building has been set up for little league supplies and is working out very well.  The ball league has gotten rid of the buildings at the ball diamond and they have a couple volunteers to help with the mowing.

Chad is still keeping an eye on the repairs that were made at the house on Main St.

Mark and Chad has begun repairing pot holes, weather permitting.

Jason Wilson fixed the water leak on Laurel St that was flooding the McCabe basement.  Mark Streitenberger was there while the work was done.  They took responsibility for the leak and was repaired; a connection coupling was damaged.  The storm drain should have been sealed, not allowing water to infiltrate the drain; Chad wants Council to make the decision to pursue this issue.  Donnie doesn’t know what can be done because the repairs were made with grant funds.  Chad will reach out to the company asking if they will look into the issue with no cost to the village.

Chad and Mark will be working on meters again;  Riddle’s meter/valve, at Thompson Rd., will be priority.

Jason Gleich has contacted the Village to contract water for his water hauling business.  There is a meter in the fire dept building that could be used.  Gleich could be set up as a customer, paying a tap fee and getting a monthly bill for water used.

Chad’s son Logan Lowe is interested in helping with maintenance, mowing, weed-eating and painting.  He would be under the supervision of Mark Streitenberger.  Donald Kempton made the motion to hire Logan Lowe at $10.00/hr. for maintenance duties, such as mowing, weed-eating, painting, etc.  He will be under the supervision of Mark Streitenberger.

The dirt pile at the ball diamonds will be leveled out and part of it taken down to the WWTP and some to the spillway at Maxson’s property.

WATER OPERATOR – RON STEPHENS –  Ron is optimistic with the recent Unaccounted water report.  He is hopeful the numbers will change since the leak on Laurel St. has been repaired.  #2 well had its starter burn up with the recent weather event.  Electrical quote $16,005.00.  New well pump over $4000.00 approx.  Cleaning the well $12,159.00

Ron will have the quotes put together and ask BJ Electric to propose a letter explaining the event that caused the issue and Tisdale will email to the insurance company to file a claim.

Ohio Rural Water assisted Ron is locating the leak on Laurel St.  Ron sent a letter to the association to praise his work.  He will return to help Ron check for more leaks and also flush the hydrants.

The SCADA system is completely working.  The telemetry will alert Ron if someone intrudes with the tank, low water levels, etc.

 COMMUNITY AND SAFETY COMMITTEE MEETING – Donnie presented Mayor and Council with a rough draft to amend Ordinance 06-1995 regarding “Regulations for Setting Residences, Including Mobile Homes and Secondary Residences”.  Donnie asked Council to review the info and respond with other ideas they may have.  He will email the draft to Jayme Fountain for her thoughts.

Donnie and Mayor will drive around the village and take notes of properties that need cleaned up.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with March minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

The park equipment was ordered and most items have been received.  An invoice was prepared and emailed to Nathan for reimbursement from the HAPCAP Grant.

NORML Appalachia of Ohio has presented the Village with an initiative petition with 38 signatures that will be submitted for consideration of the people and electors of the Village for their approval or rejection at the 2022 General Election for “The Sensible Marihuana Ordinance”.  The Village will proceed with the paperwork.

Tisdale presented a resolution to add two capital projects funds.

Donald Kempton made the motion to suspend the rules and by pass the three readings for resolution to add capital projects funds.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution 17-2022 to add two capital projects funds, 4906 ARC GRANT – WWTP and 4907 OPWC LOAN – WWTP, to be used to account for the related revenues and expenditures subject to receipt of funds from the Appalachian Regional Commission (ARC) and the Ohio Public Works Commission (OPWC).  Auditor of State approval is not needed.  Colleen Rife seconded.  Roll call – all yeas.

Robert Platz made the motion to suspend the rules and by pass the three readings for resolution to amend the Certificate of Estimated Resources available and amend 2022 Permanent Appropriations.  Derrick Addington seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution #18-2022 to amend the

Certificate of Estimated Resources available as follows:

FUND:  4906 ARC GRANT – WWTP

Increase Resources Available                        +$250,000

FUND:  4907 OPWC LOAN – WWTP

Increase Resources Available                        +$500,000

And amend 2022 Temporary Appropriations as follows:

FUND:  4906 ARC GRANT – WWTP

Add Appropriations – Other                           +$250,000

FUND:  4907 OPWC LOAN – WWTP

Add Appropriations                                        +500,000

Jamie Hill seconded.  Roll call – all yeas.

ORDIANCE FOR RECORDS RETENSION POLICY – no new info

WWTP UPGRADE – Info was presented by Joseph Braglin

USEPA GRANT –  No new info

HAPCAP GRANT – An invoice was prepared to get reimbursed.

ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.  No new info

BILLS – Jamie Hill made the motion to pay the bills.  Colleen Rife seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Derrick Addington seconded.  Roll call – all yeas.

OTHERS –

Jamie Hill – website should be up and running by the end of the month.

  1. History – if anyone has anything to put on the website, let Jamie know.

Donnie Kempton made the motion to adjourn the meeting.  Colleen seconded.  Roll call – all yeas.              Meeting was adjourned at 8:25 pm.

MAY 9, 2022

The Village of Laurelville met in regular session on May 9, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Colleen Rife, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale.  The pledge was recited by all.

GUESTS – John Hettinger,  Ron Stephens took water samples from his well and others in his area.  He was wondering what the results were.  Donnie Kempton remarked that the samples was part of the process to apply to a grant; Donnie doesn’t think the grant will be successful.  John replied that he has got to do something and asked if the Village would sell him water if he installs a tank; Council agreed that could be arranged.        

SHERIFF REPORT –  Deputy Torchick reported a slow month.  Two juveniles were arrested for domestic and theft.

 FIRE REPORT – Chief Valentine presented the April report – 20 alarms were answered with 84 responding for an average of 4 per run.  Chief is planning a door knock in June for volunteer firemen.  Chief is looking to replace the pickup truck at Station 2; when he finds one, he would like to be able to move on it quickly.  He doesn’t plan to spend over $50,000.  Donald Kempton made the motion to allow Chief Valentine to move forward to purchase a pickup truck for the fire department to replace one at Station 2.  The purchase price should not exceed $50,000.  Sue Ann Hinton seconded.  Roll call – all yeas.

 BILLING CLERK REPORT –  April Report was presented to all;  $23,017.49 was collected for March billing.  307 bills were sent.  27 shut off notices were sent; 0 shutoffs were required.

VILLAGE ADMINISTRATOR – Chad Lowe was not present.

Don Kempton remarked that some pot holes have been repaired.

Don Kempton would like to see the dirt and cement cleaned up; would like to hire to be done.  Tisdale remarked that Dilley Excavating is working next door at the demolition of Maxson’s mill; maybe he would clean it up after the mill is complete.  Colleen Rife attempted to phone him, but left a message.  Eric Dilley returned the call; he will look at the project tomorrow and give an estimate.  Mayor Ebert will meet with him.

COMMUNITY AND SAFETY COMMITTEE MEETING – Rough draft to amend Ordinance 06-1995 regarding “Regulations for Setting Residences, Including Mobile Homes and Secondary Residences”.  Donnie emailed the draft to Jayme Fountain for her thoughts; she is in the middle of a criminal case.  After the case is resolved, she will move on the Ordinance.

Donnie and Mayor has not been able to drive around the village and take notes of properties that need cleaned up.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with April minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

The last payment has been made to DeLong Building Systems, therefore closing out the building fund account at VCNB.

The check was received from Hocking County Auditor for the park equipment from the HAPCAP Grant for $6773.72.  A resolution was presented to amend the 2022 certificate of estimated resources available and amend 2022 permanent appropriations.

Don Kempton Jr. made the motion to suspend the rules and by pass the three readings.  Robert Platz seconded.  Roll call – all yeas.

Don Kempton Jr. made the motion to adopt Resolution #19-2022 to Amend the 2022 Certificate of Estimated Resources Available:  Fund – General Fund +$6773.72

and Amend 2022 Permanent Appropriations Fund – General Fund – Other  +$6773.72.  Colleen Rife seconded.  Roll call – all yeas.

The Board of Elections returned the NORML Appalachia of Ohio initiative petition with 38 signatures.  The petition was successful with 23 valid signatures; 14 signatures are required.  The petition will need to be certified and validated to the board of elections with a resolution to be submitted for consideration of the people and electors of the Village for their approval or rejection at the 2022 General Election for “The Sensible Marihuana Ordinance”.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

WWTP UPGRADE – Don Kempton Jr. reported that the upgrade is going well.  Still waiting on valves to finish the plumbing and electrical parts.  The back 2 lagoons need to be drained but must plan to not affect the daily operation.  Doll Layman is doing a great job.

USEPA GRANT –  Robert Platz has not received any new info.

ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.  No new info

BILLS – Bob Platz made the motion to pay the bills.  Donnie Kempton seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Derrick Addington seconded.  Roll call – all yeas.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann seconded.  Roll call – all yeas.              Meeting was adjourned at 7:55 pm.

JUNE 13, 2022

The Village of Laurelville met in regular session on June 13, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Colleen Rife, Jamie Hill and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale and Vil Adm. Chad Lowe.  The pledge was recited by all.

GUESTS – Bozz Salizzoni, Hocking Co EMA Director, thanked the Fire Dept. for their help with the clean up effort after the tornado touched down in So Bloomingville and surrounding areas.  He also commended the dept. for their response to an overturned semi in a hazmat situation and to make sure the dept. received the check for their action during the HazMat situation.  The EMA is asking Chief Valentine to set EOP  (Emergency Operating Procedures) to have in place during the festival.  This awareness effort started last year with other festivals and events.

Helen Platz – South Central Power has contacted residents in the Happy Hollow area that the electric will be shut down on Wed. June 15 for 5 hrs.; she is concerned for the people, especially the elderly, being without air conditioning when the temperature is suppose to be in the 90’s.  Bozz will contact SCP to see if the time line can be lessened or the construction can be made on another day.

Kingston National Bank will be having a cookout June 15, for Elderly Abuse Awareness Day.

Helen and Bob attended a concert at a park in Logan where donations were taken for renovations.  They enjoyed the event and ask Council to think about doing events at Laurelville park for the community.  Helen thought maybe church groups, girl/boy scout groups might want to set up booths and sell food, etc.  Council commented about the Dog Park looking very nice.  Chad Lowe said the neighbor has been keeping the yard mowed and trimmed.

Dustin Weatherby and Raven Morgan – Would like to see activities in the community for the elderly.  They are life style coaches and are willing to help in any way they can.  They run Raven’s Retreat on Thompson Ridge and are very mindful of the customers; not wanting a partying atmosphere.  Council suggested contacting the Senior Center and Laurel Manor.

SHERIFF REPORT –  Deputy Torchick is not working because of covid protocol.  Deputy Miles is back to work.  Moritz reported that the dept applied for the grant for the 2nd officer in town; this is the final year for the grant.

Mayor reported that when Torchick returns, the yellow lines will be painted at Shriner and SR 56.  He would also like for lines to be painted at Harrison and SR 180 to keep vehicles being parked that block the view to pull onto SR 180; the homeowner will be contacted before that is done.

 FIRE REPORT – Chief Valentine presented the May report – 40 alarms were answered with 234 responding for an average of 6 per run.  The department has been awarded a loan to help purchase the Mini Pumper from Atlantic Emergency Solutions, from Ohio Dept of Commerce – Division of State Fire Marshall.  Loan amount will be $216,571.32 at 0% interest, payable in 84 months, making qtrly payments of $7734.69.  First payment is due Jan 1, 2023.  This 0% interest loan will save the department approx. $30,000.  A resolution has been prepared and presented to Council.

Don Kempton, Jr. made the motion to suspend the rules and bypass the three readings.  Colleen Rife seconded.  Roll call all yeas.

Don Kempton Jr. made the motion to adopt Resolution #20-2022 to enter into a Revolving Loan Agreement with Ohio Dept of Commerce – Division of State Fire Marshall.  Loan amount will be $216,571.32 at 0% interest, payable in 84 months, making qtrly payments of $7734.69.  First payment is due Jan 1, 2023.

Robert Platz seconded.  Roll call – all yeas.

Chief Valentine purchased a 2018 Chevy Pickup for Station 2.  A resolution has been presented to Council.

Don Kempton Jr. made the motion to suspend the rules and bypass the three readings.  Jamie Hill seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution #21-2022 to purchase a

2018 Chevrolet Silverado 3500 HD Pickup Truck from Grove City Ford, 1 Taylor Place, Grove City, PA  16127.  VIN 1GC4KYCG0JF218828, Mileage – 36,327, Color – Summit White, Purchase Price $47,420.00.  Derrick Addington seconded.  Roll call – all yeas.

The meeting was suspended at 7:45 because of inclement weather approaching.  The meeting will resume Tue, June 14, 7pm.

 The Village of Laurelville resumed regular session on June 14, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Colleen Rife, Jamie Hill, Sue Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale and Vil Adm. Chad Lowe.  The pledge was recited by all.

 WATER DEPT. – Ron Stephens received the result of insurance claim, from PEP for the well pump resulting in phase loss due to partial power outage from South Central Power to replace 2 motor starters in plant.  A new pump will be covered along with installation and materials needed.  The well cleaning will not be covered.  A rep from National Water Services will be contacting PEP to further explain the need for the well cleaning.  As the claim stands $19,365 will be paid, the Village will be responsible for $1000 deductible.

They asked that the repairs be made and submit copies of the invoices to authorize the payment.

Ron received info back from Ohio EPA, Adam Pierce.  The Village will be awarded the WSRLA Planning Loan – Tatman Addition, scheduled for August award date.  Donnie Kempton will proceed with questions regarding the loan

The materials for the bulk water line meter has been purchased and installed.

 BILLING CLERK REPORT –  May Report was presented to all;  $23,447.86 was collected for April billing.  309 bills were sent.  28 shut off notices were sent; 0 shutoffs were required.  The Adelphi meter only billed for 70,000 gallons  $324.10; it should be 700,000 – 800,000 gallons.  The electric line to the meter was severed from the upgrades at the WWTP.  The meter will need to be manually read.  Chad Lowe will contact Katrina Norton to run an estimated bill minus the $324.10 paid.

VILLAGE ADMINISTRATOR – Chad Lowe   Pot holes are still being repaired.

Mark Streitenberger has purchased new door knobs and keys for the shelter; both are keyed alike.

Logan Lowe is doing the bulk of the mowing, with Mark still handling the harder areas.  Chad and Mayor Ebert have been trimming trees along streets and alleys.  There are trees and bushes that are hindering sidewalks.  ORC 93.06 states there shall be no trees, bushes, shrubs, etc. that obstructs sidewalks and lighting to sidewalks, etc.  They must be trimmed 10’ above sidewalks and 12’ above.  Donnie Kempton will talk to a couple homeowners regarding there properties.

With the recent rains, water is standing in the area of Main and Sherman St.  council feels this wasn’t a problem until repairs were made to a water line.  Chad will to a camera in the sewer line to make sure the line hasn’t collapsed.

Eric Dilley Excavating did an exceptional job in the clean up effort behind the maintenance shop.  The large pieces of concrete were taken down to the WWTP.  He put the bill in the drop box.  Katrina will need to pull it out and give to Fiscal Officer for payment.

Council feels 2 large bushes at the park need removed; they are too large to trim and look nice.  Jamie Hill made the motion to remove the bushes at the park.  Colleen Rife seconded.  Roll call – all yeas.  Chad will be in charge of the removal.

COMMUNITY AND SAFETY COMMITTEE MEETING – Rough draft to amend Ordinance 06-1995 regarding “Regulations for Setting Residences, Including Mobile Homes and Secondary Residences”.  Jayme Fountain approved the rough draft of the the ordinance.  Donnie feels the minimum lot size on the rough draft needs modified to 6500 sqft.  Council agreed.  He will modify the ordinance for July meeting.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with May minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

The AUP bi-annual audit by JL Uhrig & Assoc. is complete and being reviewed.  The audit cost is $4290.  Council discussed the breakdown for fund payment based on receipts for 2021.  Donald Kempton Jr. made the motion to accept the breakdown for payment of 2020-2021 bi-annual audit as follows:  General Fund 16%, Street Fund 5%, Fire Dept Fund 25%, Water and Sewer Funds 10% each, and WWTP Fund 34%.  Colleen Rife seconded.  Roll call – all yeas.

The Board of Elections returned the NORML Appalachia of Ohio initiative petition with 38 signatures.  The petition was successful with 23 valid signatures; 14 signatures are required.  The petition will need to be certified and validated to the board of elections with a resolution to be submitted for consideration of the people and electors of the Village for their approval or rejection at the 2022 General Election for “The Sensible Marihuana Ordinance”.  A resolution was presented to Council.

Donald Kempton, Jr. made the motion to suspend the rules and bypass the three readings.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton Jr. made the motion to adopt Resolution #22-2022 for the Initiative Petition to be Considered of the People and Electors of the Village for Approval or Rejection for “Sensible Marihuana Ordinance” at the General Election, November 8, 2022.  Jamie Hill seconded.  Roll call – all yeas, except Colleen Rife -nay.

PEP INSURANCE BID – The bid from Public Entities Pool of Ohio for insurance 2022-2023 is $22,396.00.  A breakdown for each fund was presented to Mayor and Council.  Colleen Rife made the motion to accept the 2022-2023 bid from PEP for the village liability, property, vehicle and crime insurance for $22,396.  Sue Ann Hinton seconded.  Roll call – all yeas.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

WWTP UPGRADE – the upgrade is still ongoing with no new info,

USEPA GRANT –  Robert Platz has not received any new info.

ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.  No new info

BILLS – Jamie Hill made the motion to pay the bills.  Bob Platz seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Derrick Addington seconded.  Roll call – all yeas.

OTHERS

Jamie Hill will be scanning the ordinances for the website.

 Donnie Kempton made the motion to adjourn the meeting.  Jamie Hill seconded.  Roll call – all yeas.              Meeting was adjourned at 7:50 pm.

JULY 11, 2022

The Village of Laurelville met in regular session on July 11, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Colleen Rife, Jamie Hill, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Vil Adm. – Chad Lowe and Billing Clerk – Katrina Norton.  The pledge was recited by all.

GUESTS – Jessica Dicken – Candidate for Hocking Co. Commissioner – will work hard for Laurelville and other small communities in the county.

Jason Despetorich – Candidate of Hocking Co. Common Pleas Court – 15 years in criminal defense

Anita Moore/Debbie McCabe – Will organize the Crime Watch for the village; this is part of the grant stipulations received for Deputy Torchick.  Torchick and Moritz will meet with the ladies to discuss the venture.  Would like to know if the Village insurance will cover liability…

Bub and Teresa Tatman – asking about the grant situation that Ron submitted.  Donnie Kempton remarked that the WSRLA Planning Loan money is for a loan that the village isn’t able to absorb at this time.  Teresa is ok with that, but wanted to make sure.  They are scheduled to begin the work for August.

SHERIFF REPORT –  They are having issues with juveniles from outside town causing mischief.  There will be 3 cameras installed to monitor the Park.  BJ Electric is to install motion detectors in the lights at the park.  A homeless individual was asked to leave the park after couple weeks of sleeping inside the shelter house; she has since left.  The bushes were removed from around the front of the shelter house.

The yellow lines have been painted at Shriner and SR 56 and at Harrison and SR 180 to keep vehicles being parked that block the view to pull onto SR 180.

A large Mastiff dog is roaming around town, tearing out trash at the park and basketball cans; Torchick will contact the dog warden for their help.

Donnie Kempton asked deputies to check on vehicles parked along the streets without legal tags.

Merle Dille’s family has been contacted and will be cleaning the property.

Deputy Torchick asked to keep and eye on property on Pike St, where recently death occurred; the house is a complete mess.

The triangle house on Pike St has no water again.  Donnie Kempton asked Katrina to not turn it back on until Council approves.  Children Services has been called.

 FIRE REPORT – Chief Valentine presented the June report – 63 alarms were answered with 370 responding for an average of 6 per run.  The festival has been cancelled.  Jessica Dicken will send Valentine a list of ride companies throughout the state.  The car show is scheduled for September 24; Valentine plans for a band and the cake auction on Friday before.  Rube’s food stand and Whitt’s ice cream stand will be present.  He will also ask Eric Maxson if crafters can set up in the grass area and LE basketball will also be permitted.  The department did door knocks and had 4 volunteers.  Valentine asked that no checks be cashed from Eagle Twp. for fire contract before checking with him.  Atlantic Emergency Solutions has been asked for the pay-off for the new fire truck; the loan money has been received $216,571.32.  The department will write the check for the total amount.  A Workers Comp claim #22-132781 has been submitted for Nickilas Hayes for Heat Exhaustion.  Roger Valentine, Workers Comp claim #14-859834 has been reactivated for replacement AFO soft interface for below knee of the left leg.  The grass truck will be replaced and the old truck will be put up for auction.

 BILLING CLERK REPORT –  June Report was presented to all;  $21,139.29 was collected for May billing.  310 bills were sent.  31 shut off notices were sent; 2 shutoffs were required.  The electric line to the Adelphi meter has not been repaired yet; it should be fixed within the next 30-45 days.  It will be calibrated. The meter will need to be manually read.  The meter for the Gleich account was not set up properly and printed an incorrect bill.  Chad Lowe, Vil. Adm, asked Katrina Norton to make an adjustment to the account.

VILLAGE ADMINISTRATOR – Chad Lowe   Pot holes are still being repaired.  Mark and Katrina have been fixing meters that don’t work properly.  Chad is working with Zenner on yearly maintenance invoice.  The software system needs work.

The lot at the ball diamond will be worked on to park the fish booth and stage.  Chad will order a load of gravel for the area.  The tree trimmings will be cleaned up.

WWTP UPGRADES –  The WWTP meeting was held and Donnie Kempton was present.  There are new pieces of equipment up and running; screens to catch the debris to large is separated into another container and will be disposed of.  Small area of the lagoon still needs lagoon cover.  By July 20, blowers will be certified.  The pumps still need installed at the lift stations.  A small amount of electrical work is left.  Kempton is very impressed with the work of Dolls Layman and DLZ.

Kurtis Strickland has contacted Donnie and will begin negotiating the Adelphi contract rate increase.  It has been 14 years without an increase.

OHIO REGIONAL COUNCIL MEETING – Mayor Ebert, Donald Kempton and Butch Valentine attended.  State of Ohio is offering money to Appalachian counties.  The scope of disbursements is wide open.  The people in attendance was put into groups and asked what they would like to use the money for…all 3 groups had the same ideas.  Resources for general health and safety – fire, emergency service, etc.  and abandoned structures.  Donnie feels there are no laws that prevent owners to walk away from properties with no recourse.  The county “Grant Writer” position has not been filled, so this money could be hard to get.

COMMUNITY AND SAFETY COMMITTEE MEETING – Final draft to replace Ordinance 06-1995, regarding “Regulations for Setting Residences, Including Mobile Homes, Modular Homes, Pre-Manufactured Homes and Secondary Residences” was read to Council.  Council accepted the ordinance as read and wants to forego the three readings and declare an emergency.

Donald Kempton made the motion to suspend the rules and bypass the three readings for the ordinance.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Ordinance #23-2022 Regulations for Setting Residences, which include Mobile Homes, Modular Homes, Pre-Manufactured Homes, and Secondary Residences and this ordinance was declared an emergency measure necessary for the preservation of peace, health and safety for the Village of Laurelville before being voted upon by Council as required by the ORC and shall take effect within immediately with passage by Council.  Derrick Addington- seconded.  Roll call – all yeas.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with June minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

The AUP bi-annual audit by JL Uhrig & Assoc. has been filed and accepted with the State of Ohio.

The money was received for the fire truck loan $216,571.32, BWC refund $135.00, ODNR runs $420.00 and Hocking Co Auditor for Haz-Mat situation $3420.00  Total $220,546.32 to increase resources available in Fire Dept. Fund.

Donald Kempton made the motion to suspend the rules and by pass the three readings for resolution to amend the Certificate of Estimated Resources available and Amend 2022 Permanent Appropriations.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #23-2022 to Amend the

Certificate of Estimated Resources available as follows:

FUND:  2901 – FIRE DEPT.

Increase Resources Available                        +$220,546.32

And Amend 2022 Permanent Appropriations as follows:

FUND:  2901 – FIRE DEPT.

Add Appropriations – Other                           +220,546.32

Colleen Rife seconded.  Roll call – all yeas.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  Robert Platz has not received any new info.

ADELPHI RATE INCREASE – Kurtis Strickland is ready to proceed with the rate increase.

BILLS – Jamie Hill made the motion to pay the bills.  Sue Ann Hinton seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

OTHERS

Jamie Hill – Sharon needs more info about the old website.  Tisdale sent an email to CJ Davis.

Mayor Ebert – The Village is not under contract with Rumpke.

Brown Sanitation is offering 2 dumpsters, street and WWTP, for the price of 1 dumpster with Rumpke.

A deposit has been paid to Brown Sanitation for 1 dumpster.  The are making repairs for 2 yard dumpster that will be ready shortly.

Colleen Rife has contacted Rumpke to pick up their dumpster, there will be a $100 charge.

 Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:45 pm.

AUGUST 8, 2022

The Village of Laurelville met in regular session on August 8, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz,  Colleen Rife, Jamie Hill, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Vil Adm. – Chad Lowe and Billing Clerk – Katrina Norton.  The pledge was recited by all.

GUESTS –  No Guests

SHERIFF REPORT –  Deputy Torchick wasn’t present.

 FIRE REPORT – Chief Valentine presented the July report – 32 alarms were answered with 139 responding for an average of 5 per run.  Chief isn’t having any luck for the festival for next year.  The car show will be Saturday, September 24; live band will play Friday evening, Sept. 23.  The fish booth will be open Friday night and all day Saturday.  The annual cake auction will be held Friday evening.  Valentine is waiting for Eagle Twp. to give him an answer on the upcoming contract for $46,000.  They have yet to tell him what they are going to do; they have asked for a 6 month extension for fire protection.

 BILLING CLERK REPORT –  July Report was presented to all;  $23,888.32 was collected for June billing.  308 bills were sent.  28 shut off notices were sent; 0 shutoffs were required.  The electric line to the Adelphi meter still has not been repaired; it will be fixed when no more excavating is needed regarding the upgrade.  The top meter will need to be manually read.  The meter for the Betty Graham/Roger Weir account was not set up properly and printed an incorrect bill for approximately $4000.  Colleen Rife made the motion to make an adjustment on the Betty Graham/Roger Weir account to reflect the correct amount.  Jamie Hill seconded.  Roll call – all yeas.  Edna Tatman meter will be manually read, she feels the bill is high; Chad Lowe will handle the matter.  Nikki Redman-Weaver received a very high bill; the meter wasn’t working since 2020 and has since been fixed.  Colleen Rife made the motion to adjust Nikki Redman-Weaver bill to minimum bill and next month should be correct.  Derrick Addington seconded.  Roll call – all yeas.

VILLAGE ADMINISTRATOR – Chad Lowe   Pot holes are still being repaired.  Mark and Katrina have been fixing meters that don’t work properly; 95% are working properly.  Chad had a meeting with Bob Gillespie of Zenner; the village needs to pay the yearly maintenance invoice.  The software system will be updated and taught via zoom at no charge for the training.  The new system will show all the meters, working status, the health of the meter, battery life, ect.  4 people will be able to login to the system.

The lot at the ball diamond will be worked on to park the fish booth and stage.

Two loads of fill gravel have been hauled behind the maintenance shop.  Large chunks of concrete can’t be moved with the skid steer; they will need to be busted up.

WWTP UPGRADES –  The WWTP meeting was held and Donnie Kempton was present.  Most of the equipment has been installed and the system is running on the new system.  2 lagoons are in operation.  2A will be used for overflow, 2B will be done away with and will be turned into a pond, with a stand pipe to adjust the height.  The sludge will be removed first and will be graded to allow mowing close to the water line.  New life station pumps will be installed in September.  New generator has been pushed back again.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with July minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

A record request has been received from the Village of Ashville regarding the police department records for Adam Clark.  Tisdale doesn’t recall him being on payroll and wouldn’t know if he was an auxiliary officer.  Council advised to reply back and let them know the village no longer has a police department and doesn’t have payroll records for him from 2015-2018.

The village is still getting a bill from Rumpke and they have not picked up the dumpster.

Colleen contacted them and we are under contract until Oct, 2022.  They will decrease the cost of the dumpster at approximately $78.00.  there will be a fuel surcharge approx. $40.00

Council discussed the amount and decided to cancel the contract and go with Brown Sanitation for $80.00/month with no fuel surcharge.

Colleen made the motion to cancel the Rumpke contract in Oct, 2022 and go with Brown Sanitation.  Donald Kempton seconded.  Roll call – all yeas.

Tisdale presented a resolution to increase estimated revenues and permanent appropriations in the Street Fund:  $13,000 Payroll and $2000 for other.

Donald Kempton made the motion to suspend the rules and by pass the three readings for resolution to Amend 2022 Permanent Appropriations.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #24-2022 to Amend the

Amend 2022 Permanent Appropriations as follows:

FUND:  2011 – STREET FUND

Add Appropriations- Payroll                           +$13,000

Add Appropriations – Other                           +$  2,000

Derrick Addington seconded.  Roll call – all yeas

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  Robert Platz contacted the new representatives and didn’t get a reply back.  He contacted Stepahnie, that he had worked with in the past.  EPA has wiped out all the correspondence he had with his contact after she left the job.  He is getting all of it put together and forwarding it to another contact that Stephanie has given him.

 ADELPHI RATE INCREASE – Kurtis Strickland is ready to proceed with the rate increase.  Kurtis Strickland has contacted Donnie and will begin negotiating the Adelphi contract rate increase.  A form has been received as part of the increase process;  Tisdale and Katrina Norton has been working on info needed.  Tisdale will insert the info and return.

 BILLS – Jamie Hill made the motion to pay the bills.  Sue Ann Hinton seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

OTHERS

Jamie Hill – Sharon needs more info about the old website.  Tisdale sent an email to CJ Davis asking for the login info.

Park signs – the signs are ready, but haven’t been able to pick them up.

Sue Ann Hinton would like a sign she can erect when the park is rented for the day.  Colleen Rife will order the sign.

Sue Ann Hinton is having issues with electric at the park.  Chad Lowe will investigate the problem and try to get it resolved.

Logan Elm School Board Sept 12 meeting – Colleen Rife will call to get council a spot on the agenda for September regarding the water tanks on school property.

Donald Kempton has been contacted regarding an Eagle Scout needing community service to receive a badge;  council agreed to let him negotiate getting painting done around the village.

Because of the conflict of LE School Board Meeting, September meeting will be held on Tuesday, September 13.

 Donnie Kempton made the motion to adjourn the meeting.  Derrick Addington seconded.  Roll call – all yeas.              Meeting was adjourned at 8:05 pm.

SEPTEMBER 7, 2022  SPECIAL

The Village of Laurelville met in Special Session on September 7, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton, Jamie Hill, Colleen Rife, Robert Platz, Sue Ann Hinton and Derrick Addington.   Also present was Fiscal Officer, Darcy Tisdale and Vil Adm. Chad Lowe.

MEETING AGENDA

Resolution for Assessment of cost of Services to Property Taxes

Darcy Tisdale provided info on dates of mowing, cleaning debris, spraying, etc. for 3 abandoned lots in the Village:

Arthur & Wendy Moore         Wintersong Village Et Al       Merrill Dillie

18597 Laurel St.                     16128 Pike St                         16263 Sherman St

Laurelville, OH  43135           Laurelville, OH  43135           Laurelville, OH   43135

Parcel #14-000167.0000         Parcel #14-000058.0000         Parcel #14-000197.000

Colleen Rife made the motion to increase mower cost to $125/per hour and add weed-eater cost to $50./per hour.  Fees remain $1200.  Supervision remain $100.

Jamie Hill seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to suspend the rules and by pass the three readings for resolution.  Derrick Addington seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to adopt Resolution #25-2022, to Assess Cost of Services to Property Taxes as set forth:

Arthur & Wendy Moore         Wintersong Village Et Al       Merrill Dillie

18597 Laurel St                      16128 Pike St                         16263 Sherman St.

Laurelville, OH  43135           Laurelville, OH  43135           Laurelville, OH  43135

Parcel #14-000167.000           Parcel #14-000058.000           Parcel #14-000197.000

 

Labor              $   56.00          Labor              $  97.00           Labor              $   16.00

Equipment        1625.00         Equipment        950.00           Equipment         362.50

Supplies              200.00         Supplies            100.00           Supplies               50.00

Fees                   1200.00         Fees                 1200.00           Fees                   1200.00

Supervision         100.00         Supervision       100.00           Supervision         100.00

$3181.00                               $2447.00                                   $1728.50

Colleen Rife seconded.  Roll call – all yeas.

Donnie Kempton made the motion to adjourn the meeting  7:25pm  Bobby Platz seconded.  Roll call – all yeas.

SEPTEMBER 13, 2022

The Village of Laurelville met in regular session on September 13, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz,  Colleen Rife, Jamie Hill and Derrick Addington.  Sue Ann Hinton was not present.  Also present was Fiscal Officer – Darcy Tisdale, Vil Adm. – Chad Lowe and Billing Clerk – Katrina Norton.  The pledge was recited by all.

GUESTS –

Michael Betts, DLZ

Construction has progressed and is nearing completion.        The new treatment system is installed and operating

The contractor is now working to convert one of the old lagoons to an equalization basin and complete the electrical and demolition work.

The generator is scheduled for an early Jan. shipment and the project can be wrapped up after it is installed.

Contractor Pay Request #13 was presented for Mayor to authorize  $375,172.37

Change Order #8  $33,317.50  increase in removing sludge in lagoons

Change Order #9  $35,000.00  Error in size of UV system installed as part of the project

DLZ to contribute ½ the cost  $17,500

Donald Kempton Jr. made the motion to authorize change orders #8 and #9.  Colleen Rife seconded.  Roll call – all yeas.

A current budget summary with cost and funding was presented.

Includes using a portion of the ARPA funding

Currently, the rate impact per customer per month remains at $3.58

DLZ’s engineering cost will be estimated under budget by $70,000

Council thanked Mike for coming to the meeting.  Donnie Kempton commented on the great job DLZ and Doll Layman are doing, with all the hurdles and road blocks that have been encountered during the project.

Jeff Elkins – President, Eagle Twp Trustees   Fire Contract

Concerned with the new contract cost of $46,000.00 for 1 year

Doesn’t feel their township can be compared to the others, Saltcreek, Perry or Benton.

Valentine made the decision to increase their contract amount, because it isn’t fair to the other townships to pay more for protection since all 4 four respond .  The other townships passed a 2 ml levy, while Eagle did not.  Operation cost have gone up tremendous.  Valentine presented the increase 2 years ago for them to prepare; now their contract expires Oct. 31.  They had asked for a 6 month extension; Valentine agreed at $23,000.

Donald Kempton commented he supports Valentine on his decision.  Mayor asked if the township has been shopping for another contract; Elkins stated that they have not, but would like to pursue forming a fire district with surrounding areas.

Elkins agreed to the 1 year contract $46,000.  He asked for a monthly report of fire runs; Valentine agreed to email each month.  He asked for fire fighters certifications; Valentine named the 3 levels with the # of firemen in each category.

Valentine will email the 1 year contract to Eagle Twp. Fiscal Officer; their meeting is scheduled for Sept 29.  If signed, the contract will be brought to the October meeting for council to approve.

SHERIFF REPORT –  Deputy Torchick contacted resident regarding removing mattresses.  Females juveniles that has caused of lot of mischief at the park is behaving; one has been sent to juvenile detention.  Since the bushes have been removed and motion lighting has been installed, the park shelter house is easier to see inside and around.  Residents in town that have been arrested for child abuse, is moving their belongings out of the house that is condemned.  The children have been removed from their care.  Deputy would like to see a bench be put inside the doggy park;  Chad Lowe has a couple that he will put inside the park.  There have been kids playing at the basketball court late in the evening, after dark, drinking alcohol and leaving a mess; the dept. will monitor the situation   The letters have been delivered to land owners that have weeds, etc. that need cleaned up.  Donnie Kempton asked for help in doing the investigating; he had over 20 hours working on the few that received letters.  The street committee will help.

 FIRE REPORT – Chief Valentine presented the August report – 32 alarms were answered with 142 responding for an average of 5 per run.  Received mutual aid from Tarlton-Saltcreek department.  The car show will be Saturday, September 24; live band will play Friday evening, Sept. 23.  The fish booth will be open Friday night and all day Saturday.  The annual cake auction will be held Friday evening.

 LOGAN ELM SCHOOL BOARD MEETING  9/12/11

Mayor, Donald Kempton, Colleen Rife, Bob Platz and Jamie Hill attended.  All felt the meeting went well and was a good start regarding the water tank that sits on the property.  Donnie presented the questions; one being the transfer of land.  Most of the work to achieve this resides on the school; they are waiting on title search.  The grant money they have been given enables them to tear down every building on the school ground; once that is determined, it can’t be reversed.  This also includes removing the gas tanks.  They have the state assessments on each building, showing the condition.  Donnie has already received the utility cost on the property.  The library and head start buildings have been deeded.  The board was very welcoming and hope the village will use for the community.  Council discussed the many uses, such as Food Pantry, Health Dept., WIC, Job and Family Services, etc.  Colleen Rife will contact the County Commissioners and Prosecuting Attorney to ask about limitations on being able to rent/lease rooms or areas.  The village will have to be able to afford to maintain the property.  Council commented on how well Donnie presented the situation to the board.

 BILLING CLERK REPORT –  August Report was presented to all;  $23,318.75 was collected for July billing.  308 bills were sent.  27 shut off notices were sent; 0 shutoffs were required.  The electric line to the Adelphi meter still has been repaired; the meter will have the correct reading for next month billing.

VILLAGE ADMINISTRATOR – Chad Lowe   Trees and bushes that are obstructing streets and sidewalks have been removed.  Chad and Katrina will be meeting with Bob Gillespie of Zenner this week to get the reader system in working order.  A water shutoff for non-payment resulted in an elevated discussion that Chad got resolved.

WWTP UPGRADES –  Update was given by Mike Betts, DLZ.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with August minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

Tisdale presented a resolution to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor

Donald Kempton made the motion to suspend the rules and by pass the three readings for resolution.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #26-2022 to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor.  Jamie Hill seconded.  Roll call – all yeas.

Chad Lowe had presented a quote to Fiscal Officer to review…

A quote from Treton to move meters out of the Old Town Diner and move the meter pit at the Family Dollar Store has been received for $9000.  After reviewing the budget, Tisdale gave the go ahead for the project.  The bill will be split between Water and WWTP Funds.  Council wants to make sure a meter is separated for the house beside the Old Town Diner.  Katrina Norton remarked a water tap will need to be installed to do so.  Chad Lowe will contact Treton to see if the quote includes the separate meter.

Donald Kempton made the motion to proceed with Treton quote $9000 to move meters at the Old Town Diner and Family Dollar Store.  Derrick Addington seconded.  Roll call – all yeas.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  No new info

ADELPHI RATE INCREASE –  Wayne Cannon is asking for more info; Tisdale doesn’t know the answer to any of the questions.  Donald Kempton suggested she email him back letting him know.

BILLS – Jamie Hill made the motion to pay the bills.  Derrick Addington seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

ORDINANCE #2021-05

As per Ordinance #2021-05, a 2% increase will be implemented in water and sewer rates for September billing.  The increase will not be implemented for Laurelville Elementary and Village of Adelphi.

Donnie Kempton made the motion to adjourn the meeting.  Colleen Rife seconded.  Roll call – all yeas.              Meeting was adjourned at 8:45 pm.

OCTOBER 3, 2022

The Village of Laurelville met in Special Session on October 3, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton, Jamie Hill, Colleen Rife, Sue Ann Hinton and Derrick Addington.   Also present was Fiscal Officer, Darcy Tisdale and Vil Adm. Chad Lowe.

MEETING AGENDA

Plan of action for info needed for RCAP for contract negotiations with Adelphi.

Donnie Kempton started asking for contract negotiations in 2019 to implement a raise for Adelphi and gradually making increases to ease the burden.

It has taken 2 years to get here.

Wayne Cannon with RCAP is asking for info to make it happen.

Donnie wants to let Council know where the negotiations are.

Darcy Tisdale has presented him with expenses for 2021-2022 breaking out treatment plant expenses from billing collections expenses.

Katrina Norton has provided info regarding sewer usage from 2017-present.

As of today, the Village has given him everything he has asked for.

Mike Betts is also helping with separating power usage for different parts of the plant that Adelphi shouldn’t have to help pay for, etc., debt from improvements and a Capital Improvement Plan, mainly dealing with water intrusion.

Tisdale will send to Donnie Kempton all the info she has provided.

He wants the contract negotiations to begin soon and get a new one established.

Donnie Kempton reported that the improvement project is nearly complete.

A dumpster is needed at the WWTP now.  Mayor Ebert will stop by Brown to see when they can get one at the plant.

Most of the homeowners that received a letter to trim trees, bushes, etc. have complied.

Council set Trick or Treat for Thursday, October 27 at 7pm.

Colleen Rife will contact Hock Co Commissioners to get a spot on the agenda to discuss the abandoned homes in town, such as the nursing home, and other homes such as the triangle house on Pike, etc.

Donnie Kempton made the motion to adjourn the meeting  7:50pm

Jamie Hill seconded.  Roll call – all yeas.

OCTOBER 10, 2022

The Village of Laurelville met in regular session on October 10, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz,  Colleen Rife, Jamie Hill, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale. The pledge was recited by all.

GUESTS –  Bub and Teresa Tatman – the boring for their water line is completed.  They have contacted Ron Stephens asking about the hook-up and hasn’t gotten a call back.  Mayor Ebert made a call to Ron; he will meet with them Tue, Oct 11 at 9am to finalize the hook-up.

Jed & Sammi Lucas and Heather Dalessandri, Realtor  Jed & Sammi is preparing to sell property on Main St.  They want to split the property; sell house and garages and keep the wood working shop.  The shop doesn’t have water/sewer hookup, which they don’t need.  Donnie Kempton explained that the split wouldn’t give adequate square footage for a lot, no parking, etc.  Ms. Dalessandri stated they would be willing to put stipulations in the deed according to the Village’s wishes.  Council agreed to table the matter and possibly have a special meeting to discuss.

Dustin Weatherby and Raven Morgan –  Wants to erect a sign for their business at The Ridge Inn property.  Council has no problem as long as the sign doesn’t impede the driver’s view.

SHERIFF REPORT –  Deputy Torchick keeps contacting a resident regarding removing mattresses from their property.  He’s also working on getting an untitled car moved parked on Sherman St.  A camper/school bus has been moved in alley behind Main St.

 FIRE REPORT – Chief Valentine presented the September report – 22 alarms were answered with 99 responding for an average of 5 per run.  The car show went very well; Young’s Family Market donated all the supplies used in the fish booth.  The fish booth sales and car show made over $8000 and the cake auction brought in over $21,000.

Valentine presented a signed fire contract from Eagle Twp. for $46,000 for Nov1, 2022 – Nov 1, 2023.  Donnie Kempton made the motion to accept the fire contract for Eagle Twp for $46,000 for one year.  Derrick Addington seconded.  Roll call – all yeas.

The dept will be receiving a $7674.43 check from Ohio Emergency Management Agency for the ice storm, Feb 2-5, 2022.

SIGNS IN THE POSEY POT –  Chief Valentine received a call on Friday, Oct 7, regarding signs in the posey pot that was impeding drivers view.  Darcy Tisdale removed the signs.  The Village has Ordinance 2019-02, banning signs in the posey pot.  Colleen Rife will get a quote and demo of a sign that will be put on the pole at the posey pot.  The ordinance will be posted on social media, also.

ORDINANCE FOR REGULATING CONSTRUCTION OF ANY NEW HOME, OR ANY NEW BUILDING LARGER THAN 8 X10 WITHIN THE VILLAGE CORPORATION LIMITS – Donnie Kempton presented and read the draft for Council to review.  The proposed ordinance states:

  1. That any new home or building must be brought before Council.  Plans must be presented, reviewed and approved.
  2. Minimum size for a residence must be 650 sqft., lot size 6500 sqft.
  3. Foundations–Residential must be on permanent, Non-res must meet state law
  4. Parking-must have hard surface area for 2 vehicles
  5. Utilities – must obtain permit to order water/sewer tap
  6. Non-compliance-Village can issue order to remove or must comply with the requirements.

Donald Kempton made the motion to suspend the rules and bypass the three readings to adopt the ordinance.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to accept Ordinance 2022-03 setting Regulations for the Construction of any New Home, or any New Building Larger Than 8 Feet by 10 Feet Within the Village Corporation Limits.  The ordinance is declared an emergency measure necessary for the immediate preservation of the peace, health, safety and general welfare of the people of this municipality and shall take effect at the earliest date provided by law.  Jamie Hill seconded.  Roll call – all yeas.

 BILLING CLERK REPORT –  September report was presented to all;  $24038.77 was collected for August billing.  307 bills were sent.  21 shut off notices were sent; 0 shutoffs were required.

VILLAGE ADMINISTRATOR – Chad Lowe was out of town and unable to attend the meeting.

WWTP UPGRADES –  No new info.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with September minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

Tisdale remarked on the current 2022 appropriations status.  Utilities and fuel appropriations have nearly been exhausted for the year.  Reallocations can be made within the funds to accommodate the deficiency for now; will address again next month.

A request for pre-employment information has been received for a former police auxiliary; Tisdale will reply back explaining that no records exist.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  No new info

ADELPHI RATE INCREASE –  Wayne Cannon has been given the info he asked for from the Village.  Mike Betts is compiling info for a Capital Improvements plan that he will submit to Cannon.

BILLS – Bob Platz made the motion to pay the bills.  Derrick Addington seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

OTHERS

Colleen Rife – made a call to Ryan Black regarding the back taxes owed on properties; she didn’t receive a call back.

Reminder – Hocking Co. Commissioners meeting is Oct 27.

Mayor Ebert – asked Council to think about splitting the lot;  must factor in the future.

The website is ready, but without the info from go.daddy, another avenue will have to be taken.  Jamie Hill will reach back out to CJ Davis to hopefully get the info needed.

Donnie Kempton made the motion to adjourn the meeting.  Jamie Hill seconded.  Roll call – all yeas.              Meeting was adjourned at 8:45 pm.

OCTOBER 24, 2022

The Village of Laurelville met in Special Session on October 24, 2022 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton, Jamie Hill, Colleen Rife, Robert Platz, Sue Ann Hinton and Derrick Addington.   Also present was Fiscal Officer, Darcy Tisdale and Vil Adm. Chad Lowe.

MEETING AGENDA

Property Split at 18895 Main St.

Quotes for Meter Repairs and Water Main Hookup

Update on School Property

Other Matters

Property Split at 18895 Main St.

Donnie asked for Council’s thoughts on the property split at 18895 Main St.

Colleen Rife – Would allow the split if the deed stated that the building could not be a residential habitat, therefore no water or sewer hookup would be allowed.

Jamie Hill – is not in favor, it would have to be done for everyone.

Bob – Can understand both sides…but he wouldn’t ask to bend the rules as a person. The Village needs to set a precedent.

Sue Ann – not in favor

Derrick – not in favor

Donnie – not in favor…understands Colleen’s thoughts.  Feels that down the road, would cause problems when the property changes hands.

Ron Stephens – must think about the future…the Village is dealing with a lot of issues with meters that wasn’t thought threw years ago.

Don Kempton made the motion to not give permission to split the lot at 18895 Main St., Laurelville, OH.  Robert Platz seconded.  All yeas, except Colleen Rife abstain.

Don Kempton will prepare a letter to the family.

Quote for Meter Repairs and Water Line Tap

Four Quotes were presented:

Tap and install meter pit for house attached to Home Town Diner $3800

Replace Meter Pit with New One 16123 SR 56  $500

Tap and Install Meter Pit for Tatman’s Water Hookup  $1600

Replace Meter Pit with New One at 16119 Sherman St.  $500

This work will be done all at the same time.

Fiscal Officer stated that the meter work will be split between WWTP and Water Fund.

She recommended to add $20,000 resources available and appropriations to the WWTP to fund the repairs and also the South Central Power bills for remainder of year.

Don Kempton, Jr. made the motion to suspend the rules and by pass the three readings for resolution.  Jamie Hill seconded.  Roll call – all yeas.

Don Kempton made the motion to adopt Resolution #27-2022 to amend 2022 Certificate of Estimated Resources Available and Amend 2022 Permanent Appropriations as follows:

Fund:  5901 WWTP Fund

Increase Resources Available – $20,000

Fund:  5901 WWTP /Fund

Increase Permanent Appropriations – Other  $20,000

Colleen Rife seconded.  Roll call – all yeas.

Colleen Rife made the motion to accept the Treton Quotes totally $6400 for meter repairs and water line hookup.  Don Kempton seconded.  Roll call – all yeas.

The water tap fee for Tatman’s will be the total cost of the installation labor and the materials plus 10% per Ordinance #2018-02, because of the 2” line required.  Ron Stephens will put the invoice together.  A deposit to open the account will be required also.

Update of the School Property

Don Kempton asked Council to be thinking about what can be done with the school property and can the Village afford to maintain the property.

Colleen Rife has contacted the Prosecutor’s office for info regarding what the Village can do with the property…rent/lease out space, sale the property, etc.  She has not received a call back.

Don Kempton suggested getting help from Perry Twp., since the Village is a part of the township.

Others

Ordinances for Abandoned Homes

Don Kempton asked for Council to research other villages/cities ordinances regarding abandoned homes.

Adelphi Rate Increase

Don Kempton is very frustrated with the process to achieve the increase.  Mike Betts has been a major contributor for info needed.  The current rate $4.63/m has been in effect since 2008.  The study performed last year netted an increase to $6.05/m.  The new study reflected an increase to $5.76/m.. Don has difficult time understanding the decrease in the number.  According to the national report, inflation from 2008 to 2022 alone is 17.34%; that would make the increase rate to $6.38/m.  He also wants to see an Energy Surcharge implemented into the contract.

He has reached out to Kurtis Strickland, but didn’t receive a call back.

Business Owners Association

Don Kempton was contacted by Erica Maxson and Jennifer Kempton regarding a Business Owners Association for the Village.  They will schedule a meeting.

 Hocking Co. Commissioners Meeting

Council discussed the items for the meeting on Oct 27.  Mayor asked to mention the Appalachian Grant Money.

PEP Insurance

Chad Lowe has been contacted to set a meeting with PEP regarding the Village insurance.  He has given them Mayor and Don Kempton contact info, also.

Ron Stephens – remarked on the outstanding job Mark Streitenberger is doing.  Chad Lowe remarked that a lap top might need to be purchased…Council asked that he find out for sure by the November meeting.

Don Kempton made the motion to adjourn the meeting  8:30pm

Jamie Hill seconded.  Roll call – all yeas.

NOVEMBER 14, 2022

The Village of Laurelville met in regular session on November 14, 2022 with Council President Donald Kempton calling the meeting to order with Council members present:  Donald Kempton Jr, Colleen Rife, Jamie Hill, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale. The pledge was recited by all.

GUESTS –  Crissi Lutz and Rick Jones  Asking for a property line adjustment for Lot 51 George Mowery’s Addition, Parcel #140001640000 and Lot 12 Strous Second Addition, Parcel #140000990000.  The adjustment is necessary for Lot 12 to have adequate land between the corner of the existing house on Lot 12 and the border between the two lots.  Lot 12 is in the process of being sold, and this adjustment to the lot size corrects the problem.

After a short discussion, Donald Kempton made the motion to approve the necessary adjustment of Lot 51, parcel #140001640000 and Lot 12, parcel #140000990000 to have adequate land between the corner of the existing house on Lot 12 and the border between the two lots.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to give a letter to the seller, Rick Jones, stating that a variance to build a new home can’t be given to him, but could be given to the new owner.

The new owner would have to present their plans for construction to meet the requirements set forth within Village ordinances.  Derrick Addington seconded.  Roll call – all yeas.

Debra Tobin – Covering meeting

Hocking Co. Officals

Sandra Ogle, Commissioner – discuss back taxes on 2 properties in the Village

Kayla Funk, Clerk of Commissioners

Diane Sargent, Treasurer – she deals with foreclosures on properties with back taxes.  There are so many that the focus is on properties that have a buyer.  Properties can be foreclosed after 1 year of delinquent taxes.  The foreclosure process can be very expensive; she only has so much money to use for this.  A small percentage of tax money collected allows her to pay an extra employee in her office, asst. Prosecuting Atty and foreclosures expense.

Ryan Black, Prosecutor – his case load is on numerous criminal cases that gets his attention first.

He has an assistant, Jeff Catri, that works primarily on delinquent tax issues, but is forced to also work on civil cases.  He stated that taxes on uninhabitable properties can be stopped from accruing; tax base is lowered to land only.  This would lower the taxes owed for someone that is willing to purchase the property.

The resources are limited and the process on foreclosures take time and money.

Steve Walker – Visitor

Jessica Dicken – Newly elected commission was present observing.

SHERIFF REPORT –  Deputy Miles has had very little activity.  Major Moritz presented council with a resolution requesting the deletion of BMV entries from Laurelville Mayor’s court.  This will wipe out all outstanding traffic cases that are currently pending, but not limited to, such as License Forfeitures, Warrant Blocks and Court Registration Blocks that are on file with the Ohio BMV.

Donald Kempton made the motion to suspend the rules and by pass the three readings for resolution.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution #28-2022 Requesting the Deletion of BMV Entries from Laurelville Mayor’s Court.  Jamie Hill seconded.  Roll call – all yeas.

 FIRE REPORT – Chief Valentine presented the October report –  19 alarms were answered with 148 responding for an average of 8 per run.  Mutual aid was received from Saltcreek-Tarlton and Colerain Twp twice and Pickaway Twp once.  ODNR has to be called out on fires that happen during the no burn ban.  Valentine presented letters to Mayor’s Partnership for Progress and Buckeye Hills Regional Council regarding the Appalachian Community Grant Program for Donnie Kempton to sign.

BILLING CLERK REPORT –  October report was presented to all;  $21,901.43 was collected for October billing.  307 bills were sent.  21 shut off notices were sent; 0 shutoffs were required.

VILLAGE ADMINISTRATOR – Chad Lowe reported that the metering system is running at 100%.  Treton made all the repairs in town and the bill has been paid.  Donald Kempton is very pleased with their work.  The training class for the new billing system is scheduled for November 21 at 10 am, Katrina and Mark will both take the class.

The water in the holding tank is not being metered; therefore that water might be why unaccounted water is high.  Also any water leaks would need to be deducted from the unaccounted water.  Chad is going to research if a meter can be installed at the holding tank; it is an 8” line.

Richard McCabe contacted Donald Kempton regarding his meter; he was told it would be replaced after the water situation was fixed at his house.  Chad doesn’t feel it needs replaced since the problem wasn’t the meter.  He will contact Mr. McCabe.

A laptop will need to be purchased for the billing system; Chad will research with Zenner to make sure the correct one is bought.

Chad asked about the website to assist residents in contacting the billing/maint. dept for issues.  He feels most problems are eliminated very soon after received.

Donald Kempton asked that cold patch be brought in to fix some holes before winter.

VILLAGE WEBSITE   Still haven’t received any information back from CJ Davis regarding the login information for go.daddy account.  Colleen Rife has made one last attempt to contact Davis for the information; Major Moritz was copied on the email attempt.  Jamie Hill will reach out to Brandon Speakman to see if he has any information; he did have access to the website when he was part of council.

Jamie has contacted the web designer and told her to move forward with what needs to be done without this information; Jamie will pass it on to council when received.     

WWTP UPGRADES –  The upgrades are starting to wind down to completion; except for the generators.  A meeting is scheduled for the end of the month.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with October minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.  The BWC audit went well; must pay on 1099 recipient’s that are not a “company”, therefore owed $45.00 for Nathan Azbell.  Tisdale remarked on the current 2022 appropriations status; has reached out to department heads for any large upcoming expenses.  Reallocations can be made within the funds to accommodate the deficiency for now; will address again next month.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  No new info

ADELPHI RATE INCREASE –  Kurtis Strickland and Wayne Cannon are close to finalizing the rate increase at $6.57.  Donald Kempton wants to make sure to put in the contract that a yearly meeting will be held to assess the cost for adjustment and to negotiate in good faith.

BILLS – Jamie Hill made the motion to pay the bills.  Sue Ann Hinton seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

OTHERS

Jamie Hill – holiday decorations in town…Chad Lowe will be in charge of park and posey pot.   Donald Kempton will try to get a footage for the posey pot.  A few more lights are needed for the park.  Tisdale will get the lights ordered.

Derrick Addington – asked that a new flag be put up on the posey pot.

Donald Kempton – Laurelville School Property   Jayme Fountain, Solicitor reached out to LE reps regarding the property.  She suggests a tour of the buildings to look at to discuss potential issues, assess the space and decide of whether or not the Village can find a use for it.  The property can be rented to help with utilities, etc.

Donnie Kempton made the motion to adjourn the meeting.  Derrick Addington seconded.  Roll call – all yeas.              Meeting was adjourned at 9:15 pm.

DECEMBER 12, 2022

The Village of Laurelville met in regular session on December 12, 2022 with Council President Donald Kempton calling the meeting to order with Council members present:  Donald Kempton Jr, Colleen Rife, Jamie Hill, Robert Platz and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale and Billing Clerk – Katrina Norton.  The pledge was recited by all.

GUESTS –  Sandy Ogle, Commissioner  She contacted the CCA regarding demolish of abandon property.  She learned there are 5 actions

  1.  Pay’t Plan  2.  Foreclosure  3.  Land Bank  4.  Owners to do something with property  5.  Checking into another option – will report back to Sandy

Sandy will report back at January Meeting

She reiterated on the elected officials; commissioners can’t tell them what to do.

Anita Moore and Rylee Speakman – observing for school

Bub and Teresa Tatman – thanked council for the completion of the water hook-up.  They are very happy with the results.

 SHERIFF REPORT – Deputy Torchick reported a quiet month.  He is concerned about pallets stacked in the yard beside the new Fire Station; Butch said that he takes them to Columbus to sell.  The Hart boys are running in Adelphi causing havoc.

FIRE REPORT – Chief Valentine presented the November report –  40 alarms were answered with 205 responding for an average of 5 per run.  Mutual aid was received from Saltcreek-Tarlton.  The department gave aid 3 times.  Chief wants to bill non-residents of the 4 townships serviced, for car fires, car wrecks and rescues.  Council must pass a resolution allowing him to do so; Valentine will pass the verbiage to Don Kempton to prepare the resolution.  Chief has meetings set up with the townships for the fire contracts.  Chief will be going to Florida on Jan 15, for 2 months.

BILLING CLERK REPORT –  November report was presented to all;  $23,600.09 was collected for November billing.  307 bills were sent.  39 shut off notices were sent; 0 shutoffs were required.  The billing system is up to date with Zenner; training wasn’t very successful.  Due to sickness, a substitute representative performed the training; Mark and Katrina both were present.  The rep didn’t know a lot, Mark figured out the program on his own.  5 accounts had the incorrect reading, adding double zeros to the amount.  Katrina made the adjustments and will check December billing.  Katrina said Mark needs a new laptop; Colleen reached out to Chad.  He will check with Mark on what is needed and proceed with the purchase.  She also wants to get the wi-fi hook up figured out; John Eveland helped install the cable.

VILLAGE ADMINISTRATOR – Chad Lowe wasn’t present, but reported that the water leak on Laurel St was detected and repaired by Treton.  A security light outage was reported to South Central Power.

VILLAGE WEBSITE   Login information was received back from CJ Davis regarding the go.daddy account.  Jamie Hill reached out to Brandon Speakman, he did have access to the website when he was part of council, but returned the info when he resigned.  The info received from Davis was only for making changes to the web page.  The go.daddy account will be billed in January.  An attempt will be made to get the account cancelled.  Sharon will move forward with the website and getting a new domain.       

WWTP UPGRADES –  The upgrades are starting to wind down to completion; except for the generators due Jan, 2023.  The UV device that was incorrectly made should be completed also.  Jamie Hill suggested a walk thru for Council after the completion of the project; Don Kempton agreed and to include DLZ and Doll Layman.

LAURELVILLE SCHOOL WALK THRU – Don Kempton and Mayor met with Tim Williams and Steve McAfee, along with Vil Solicitor Jayme Fountain.  The block building with offices is good shape; it houses the Food Pantry.  The school provides electric and storage area.  The Food Pantry provides the refrigeration and food.  The gymnasium building has a new floor and a partial new roof.  It has heat forced air that is in good shape.  Lockers have been removed.  Water to the classrooms has been taken out.  The gymnasium is used every evening from 5-9pm.  The cafeteria building has a lot of issues; hot water heat boilers that are original from 1963.  There are several water leaks, numatics valves, part of the building is sinking, windows leak, etc.  It would cost $500,000 to replace the boiler system.  The playground equipment isn’t in good shape.    Colleen Rife suggested that the high school and cafeteria building be torn down and the playground equipment be removed.  The bell needs saved.  Council agreed.

Colleen Rife made the motion to tear down the high school and cafeteria buildings and remove the playground equipment.  Derrick Addington seconded.  Roll call – all yeas.  Don Kempton will let Logan Elm representatives know how council feels.

APPALACHIAN COMMUNITY GRANT – Don Kempton prepared a letter asking for part of the grant money to help with a community center and money needed to purchase abandoned properties in order to demolish and clean up the property.  He has not gotten any response back regarding the request.  He feels he won’t hear anything.

ADELPHI CONTRACT – a draft contract has been prepared by Kurtis Strickland, RCAP.  Don Kempton read the contract in its entirety.  A copy is attached.  Adelphi was also reading over the contract tonight.  Vil Solicitor has signed off on the contract.  Kempton doesn’t want to make money from Adelphi, but to cover the cost of the service.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with November minutes, fund status, receipt report, payment report, wage report and fund ledger for 2022.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.  The “Sensible Marihuana” ordinance was presented that was voted on and approved at the general election on November 8, 2022.  Don Kempton made the motion to suspend the rules and by pass the three readings for passage of Sensible Marihuana ordinance.  Jamie Hill seconded.  Roll call – all yeas.

Don Kempton made the motion to adopt Ordinance #2022-04 that was presented to the people and electors of the Village of Laurelville and approved on November 8, 2022 general election.  Colleen Rife seconded.  Roll call – all yeas.

Tisdale presented estimated revenues for 2023 as follows:

General Fund              $66350

Street Fund                 $24000

St Hwy Fund               $2000

Perm Tax                    $2500

Fire Dept Fund            $284000

Police Services           $35000

OPWC Grant              $10594.29

OPWA Loan               $849.82

ODOD Grant              $8726.42

OPWC Loan               $283062.62

Water Fund                 $95000

Sewer Fund                 $18000

Deposits                      $1500

WWTP Fund               $150000            Totaling  $981,583.15

Tisdale presented information for 2023 temporary appropriations.  A resolution was presented.  Don Kempton made the motion to suspend the rules and by pass the three readings.  Jamie Hill seconded.  Roll call – all yeas.

Don Kempton made the motion to adopt Resolution #29-2022 to adopt 2023 Temporary Annual Appropriations to provide for the current expenses and other expenditures during the fiscal year ending December 31, 2023 as follows:

                                                                                WAGES                                            OTHER EXPENDITURES                     TOTALS

General Fund                                                     $11100                                                         $ 54830                                              $ 65930

Street Fund                                                           25000                                                            21550                                            46550                   

State Highway                                                                                                                               10000                                                10000

Permissive Tax                                                                                                                              10000                                                 10000

Fire Department                                                  6000                                                              218599.48                                       224599.48

Mayor’s Court Comp Fund                                                                                                       800                                                     800

Policing Services                                                                                                                35000                                              35000

OPWC GRANT – WWTP                                                                                                         10594.29                                           10594.29

OPWA GRANT – WWTP                                                                                                         849.82                                                849.82

ARPA GRANT – WWTP                                                                                                 37143.04                                         37143.04

ODOD GRANT – WWTP                                                                                                          8726.42                                     8726.42                   

OPWC GRANT – WWTP                                                                                                283062.62                                       283062.62

Water Fund                                                         10000                                                              88000                                                 98000

Sewer Fund                                                          9000                                                                161200                                               170200

Deposits                                                                                                                                          10000                                                  10000

Waste Water Treatment Fund                     30000                                                              125000                                    155000                   

                                                                            $91100                                                       $1075355.67                           $1166455.67

Jamie Hill seconded.  Roll call – all yeas.

Tisdale asked council to allow her to reallocate “wages” in all funds if needed to finish out the year.  Appropriations are very close, but doesn’t feel it will be necessary.  Colleen Rife made the motion for Fiscal Officer to reallocate wages in all funds, if necessary.  Don Kempton seconded.  Roll call – all yeas.

ORDINANCE FOR RECORDS RETENSION POLICY – no new info

USEPA GRANT –  Bob Platz sent a “nastygram” to the lady the account was turned over to.  She responded back telling that she will help find another reviewer.

BILLS – Bob Platz made the motion to pay the bills.  Jamie Hill seconded.  Roll call – all yeas.

MINUTES – Jamie Hill made the motion to accept the minutes as written.  Colleen Rife seconded.  Roll call – all yeas.

OTHERS

The lights have been hung in the posey pot and at the park; posey pot lights aren’t very bright, Mark has had several issues with them.

Colleen Rife will get the signs made for the posey pot.

Bob Platz – Joe Posey, Code Enforcement will meet with Bob regarding the abandoned properties.

Donnie Kempton made the motion to adjourn the meeting.  Bob Platz seconded.  Roll call – all yeas.              Meeting was adjourned at 9:05 pm.