2021 Laurelville Council Meeting Minutes

2021 Laurelville Council Meeting Minutes

JANUARY 11, 2021

The Village of Laurelville met in regular session on January 11, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Jamie Hill and Colleen Rife, .    Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Helen Platz.  The pledge was recited by all.

COUNCIL RESIGNATION – Mayor presented a letter of resignation from Cindy Anderson received via USPS.  Council thanked her for her service.

Mayor has a letter of interest from Derrick Addington that was received November, 2020.  Mayor will ask him to attend February meeting if interested in the open seat.

OHIO BASIC CODE – Donnie Kempton made the motion to suspend the rules and by pass the 3 readings to pass an ordinance to operate the village by the ORC.  Jamie Hill seconded.  Roll call – all yeas.

Donnie Kempton made the motion to adopt Ordinance #2021-01 Approving, Adopting and Enacting American Legal Publishing’s Ohio Basic code, 2020 Edition as the Code of Ordinances for the Village of Laurelville to Provide for the Usual Daily Operation of the Municipality and for the Immediate Preservation of the Public Peace, Health Safety and General Welfare, Effective Immediately and Declaring an Emergency.

Robert Platz seconded.  Roll call – all yea.

 VILLAGE DEPOSITORY – Robert Platz made the motion to maintain the Vinton Co. Nat’l Bank as the Village depository for 2021.  Donnie Kempton seconded.  Roll call – all yeas.

VILLAGE SOLICITOR – Colleen Rife made the motion to maintain Jayme Hartley Fountain as the Village Solicitor for 2021.  Robert Platz.  Roll call – all yeas.

COUNCIL PRESIDENT – Colleen Rife made the motion to nominate Donald Kempton Jr. as Council President for 2021.  Branden Anderson seconded.  Roll call – all yeas.

COUNCIL PAY – No changes to council pay for 2021

Mayor assigned committees.  A list is attached.

 GUESTS – None

MAYOR’S COURT – Mayor’s Court checking account at VCNB was closed.

 SHERIFF REPORT – Deputy Rick Torchick reported a quiet month.  The chickens and ducks have been removed from a house on Laurel St.  A resident living at the residence had probation warrants and later turned himself in.  Rick is advising a letter be sent to landlord of house at corner of SR 56 and Shriner St; he has made multiple attempts asking to clean-up the property and keep cars off the street with no avail.

FIRE REPORT – Chief Valentine presented a report for December:  16 alarms were answered, 112 members responded for an average of 7/per run.  A yearly run summary was also presented.  Total runs were down from last year.

Fire Contracts for townships were presented for Benton $172,000 and Saltcreek $50,000.   Colleen Rife made the motion to accept the 2021 Fire Contracts for Benton $172,000 and Saltcreek $50,000.  Jamie Hill seconded.  Total contracts for 2021 is $327,000.

Valentine met with Eagle Twp. Trustees regarding their 5 year contract; upon its expiration in 2022, the new contract will be $46,000.

DeLong Building Systems Inc., 10964 SR #180, Laurelville, OH  43135 was chosen by Council committee to build a new fire station.  Contract sum is $800,000.00.  Valentine presented Mayor and Council with the contract outlining the scope of work.

Robert Platz made the motion to suspend the rules and by pass the three readings for resolution.  Colleen Rife seconded.  Roll call – all yeas.

Robert Platz made the motion to adopt Resolution 01-2021 to enter into a contract with DeLong Building Systems for $800,000.00 to build a new fire station.  Jamie Hill seconded.  Roll call – all yeas.

Jamie Hill thanked Valentine for having “Santa” in town on Christmas Eve.

BILLING CLERK REPORT – A report was presented for December:  $18,312.57 was collected, 307 bills were sent, 17 shut-off notices were sent with 0 shutoffs required.

Vil. Adm will check on the status of work at Chastain residence on SR 56 with a leak; was delayed because of paving SR 56.

ADMINISTRATOR’S REPORT –  Terry had issues with the snow plow and wasn’t able to plow the streets over Christmas Eve and Christmas day.  It has since been repaired.  Helen would like job descriptions for Terry, Katrina, Dave, Ron and Joe.  Mayor suggested the Personnel committee work on job descriptions.

Katrina has been working with SSI enabling her to add landlord names and phone numbers to rental accounts.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with December minutes, December and January fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

Mayor’s Court checking account has been closed.

2021 Temporary Appropriations were presented to all.

There were no questions regarding the bills presented.

BILLS – Bob Platz made the motion to pay the bills.  Donnie Kempton seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

 EPA GRANT UPDATE –  Jayme Fountain will be working on the Personnel Handbook Ordinance and Financial Mgmnt and Internal Controls Policy.

WATER CONTINGENCY REPORT – Jamie Hill and Colleen Rife reviewed the report.  There are a few phone numbers incomplete, bullets typed twice, etc.  Ron Stephens will make the changes.

Dave Jarvis will be eliminated in an emergency situation.  Mayor, Ron and Helen will be added.  Emergency spending limits wording will be changed to “not to exceed appropriations”.

 OTHERS – Mayor asked Council to utilize the committees.

Donnie will be away a lot more until the estate of his uncle in Virginia is settled.

Donnie Kempton made the motion to adjourn the meeting.  Colleen Rife seconded.  Roll call – all yeas.              Meeting was adjourned at 8:05 pm.

FEBRUARY 8, 2021

The Village of Laurelville met in regular session on February 8, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Jamie Hill, Sue Ann Hinton and Colleen Rife, .    Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Helen Platz.  The pledge was recited by all.

OPEN COUNCIL SEAT

Mayor presented a letter of interest from Derrick Addington that was received November, 2020.  Mr. Addington was present; he resides at 18826 Main St., Laurelville, OH.

Donnie Kempton made the motion to accept Derrick Addington to fill the vacant council seat left open with the resignation of Cindy Anderson.  Colleen Rife seconded.  Roll call – all yeas.

Mayor Ebert swore in Derrick Addington for the Council position.

GUESTS – None

 SHERIFF REPORT – Deputy Rick Torchick talked about the recent protest on Feb 3 at Young’s Family Market regarding a local resident of Pickaway Co. refusing to wear a mask.  About 30 people showed up; most left after Pickaway Co. deputies, Ross Co. deputies and OSHP showed.  They were cited with disorderly conduct and trespassing.  The local resident is no longer allowed on Young’s properties or at the Family Dollar after an incident involving Hocking Co Sheriff on Feb 7.

Deputy Rick suggested getting letters out to residents that need properties cleaned up before mowing season begins.

A representative from Hocking Co Sheriff’s office was supposed to be at the meeting with the signed contract.  Tisdale will hold the payment until a contract is presented.

Johnny should be back patrolling within a couple weeks; being treated by chiropractor.

FIRE REPORT – Chief Valentine is on vacation and was not present.

BILLING CLERK REPORT – A report was presented for January:  $21,086.49 was collected, 309 bills were sent, 9 shut-off notices were sent with 4 shutoffs required.  Katrina stated her concern with the payment plan that was passed September 1, 2020.  The late fees issued prevents the reduction of the balance.  After discussion, Council agrees that the late fees should be waived if the customer is paying their monthly bill on time plus the extra $25 for the past due balance.

Donald Kempton made the motion to amend Ordinance #2020-03, Section #2, second paragraph language adding: “During the arranged payment schedule, late fees will be waived until the entire past due balance is paid in full”.  This change will be implemented from back to September 2020 when Ordinance was adopted.  Bob Platz seconded.  Roll call – all yeas.

ADMINISTRATOR’S REPORT –  On Jan. 13, Mayor, Donnie Kempton, Ron Stephens and Helen met with Mr. Chastain concerning the water issue outside his residence.  A contract was signed August, 2020 stating the John Norton would be hired to dig in order to search for the source of the leak; nothing has been completed.  Donnie stated that he would contact Norton; on Jan. 18, Norton became quarantined due to Covid 19.  Mr. Chastain was notified.  Donnie will again contact Norton to ask him to begin the job as soon as the weather allows.  If he is unable to complete the job, Helen will contact another contractor to complete the job.

Jan 19, Lewellens Services was contacted to supply emergency water to the village if the need should arise.  A written contract was received on Feb and forwarded to Ron Stephens

Jan 28, Terry Hart contacted Helen, stating his resignation as Village Maintenance on Jan. 29.   He turned in his keys and USBank fuel card.  He stated that he was having trouble fulfilling the 25 hour per week.  He is willing to assist his replacement is needed.  Helen asked Council to revisit the requirements and suggests the following:

Ave 10-15 hrs./week

Pay increase $16/hr.

Consider have the mowing contracted – village not responsible for upkeep on mowers, extra hours, etc.

Jan 31, Dan Reichelderfer ran the snow plow and informed Mayor that the brakes weren’t working properly.  The truck was taken to Happy Hollow Auto Parts for repairs.  Helen would like to implement a monthly check list for each piece of equipment for safety.

Feb 4, Helen asked Dan to drop salt on the side streets to break down the ice.

Feb 5, Mayor requested extra keys that were made at White’s Hardware.

Mayor asked Dan to keep track of his hours; Council suggested if he wouldn’t accept payment to purchase a gift card to thank him for his service.

Donnie Kempton made the motion to pay Village Maintenance position $16.00/hr. based on 10-15 hrs/week. Jamie Hill seconded.  Roll call – all yeas

 Donnie Kempton made the motion to increase pay for Katrina Norton, Billing Clerk, to $16.00/hr. to begin February, 2021.  Sue Ann Hinton seconded.  Roll call – all yeas.   

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with January minutes, January/February fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

A BWC appeal hearing regarding Claim #20-173660 for Tanner Kline was scheduled for January 27.  CompManagement contacted the Village stating that their hearing officer feels an attorney should represent the Village due to the circumstances of the claim.  They provided the Village with Roetzel & Andress Legal Professional Assoc. for $350 per hearing.  A continuance was granted for the reason that extraordinary and unforeseeable circumstances exist to justify the request because counsel for the Village was recently retained.  The matter is not to be reset for hearing prior to 03/01/21

Tisdale presented a Resolution to contract with Hocking Co. EMA for 2021.

Colleen Rife made the motion to suspend the rules and by pass the three readings.  Jamie Hill seconded.  Roll call – all yeas

Colleen Rife made the motion to adopt Resolution #02-2021 to Contract with the Hocking Co. County Commissioners to obtain and receive the services of the Hocking Co. Emergency Management Agency in performing all the duties and requirements of Secion 5502.26 to wit:  emergency operations plan, training programs and to coordinate the emergency adtivities.  Donald Kempton seconded.  Roll call – all yeas.

BILLS – Bob Platz made the motion to pay the bills.  Jamie Hill seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

 EPA GRANT UPDATE –  Stephanie Cross contacted Bob Platz on January 26, 2021, checking on information needed to remove the “High Risk” status for the Village.

Ordinances for Personnel Policy Manual and Financial Mgmnt and Internal Controls Policy were presented.

Donald Kempton made the motion to suspend the rules and by pass the three readings for passing an ordinance adopting a Financial Mgmnt and Internal Controls Policy Manual.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Ordinance #2021-02 a Financial Management and Internal Controls Policy Manual for the Village of Laurelville that will provide strict guidance on the expenditures of all Village Funds.  The Ordinance is being passed as an emergency measure pursuant to the ORC to ensure the immediate health, safety and welfare of the Village residents and shall take immediate effect upon passage.  Jamie Hill seconded.  Roll call – all yeas.

Colleen Rife made the motion to suspend the rules and by pass the three readings for passing an ordinance adopting a Personnel Policy Manual.  Bob Platz seconded.  Roll call – all yeas.

Bob Platz made the motion to adopt Ordinance #2021-03 a Personnel Policy Manual for the Village of Laurelville that will govern the management of all Village personnel from the date of this Ordinance forward.   The Ordinance is being passed as an emergency measure pursuant to the ORC to ensure the immediate health, safety and welfare of the Village residents and shall take immediate effect upon passage.  Jamie Hill seconded.  Roll call – all yeas.

OTHERS – Mayor asked Council to fill in Derrick’s name to the open spots for committees.

He also asked committee heads to include himself and Donnie, Council Pres. with correspondence regarding committee meetings, etc.

He asks Council to have an open line of communication.

During the next 5 months Donnie will be away a lot more until the estate of his uncle in Virginia is settled.

He had a pre-construction meeting with Rob Fuller from Stantec and Sean Brooks with HAPCAP Feb. 8 regarding the grant.  Water mains leaks/water hydrants are first on the list.  Jason Wilson will be the excavation company doing the work.  Hope to begin work mid March, weather permitting.  Project will be completed within 90 days.  Paving intersections and sidewalk repairs in the Village will be second on the list.  Park equipment will be third on the list; Colleen asked to be included on any meetings regarding the park.

Donnie will give Mayor and Helen contact info regarding the grant.

Donnie Kempton made the motion to adjourn the meeting.  Jamie Hill seconded.  Roll call – all yeas.              Meeting was adjourned at 8:40 pm.

MARCH 8, 2021

The Village of Laurelville met in regular session on March 8, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Helen Platz.  The pledge was recited by all.

GUESTS – None

 SHERIFF REPORT – Deputy Rick Torchick was present; a quiet month.  He reiterated about sending the letters out to property owners that need cleaning up.  Donnie Kempton passed on the letters that were used last year to Bob and Helen Platz.  Rick will contact the health department regarding a house with children that doesn’t have water; Donnie would like to see the house condemned.  Mayor Ebert, Bob Platz, Colleen Rife and Jamie Hill attended Murray City council meeting supporting the Hocking Co Sheriff Dept.

FIRE REPORT – Chief Valentine presented Jan report – 18 alarms were answered with 118 responding for an average of 6 per run.  Feb report – 16 alarms were answered with 89 responding for an average of 6 per run.  2020 water usage was 87200 gals.  Valentine presented a spreadsheet with actual and projected expenditures/expenses.  The department will not have to borrow money to build the new station.  The BWC hearing is rescheduled for March 12, 2021.  The festival is set for June 9-12.  Chief has finally cleared up the IRS/Sam.gov issue with the department; missed out on $10,000 grant.

BILLING CLERK REPORT – A report was presented for February:  $19,543.42 was collected, 307 bills were sent, 14 shut-off notices were sent with 0 shutoffs required.

USEPA GRANT –  The requirements were sent to Stephanie Cross and will be forwarded on; no info has been received back yet.

HAPCAP – The infrastructure should begin very soon; was officially scheduled for this week.  There will be a representative here most of the time work is being completed.  Sherman St main, water tank main shutoff will the first items to be repaired.  County Commissioner’s aren’t very happy with HAPCAP; grant expires August, 2021.

 ADMINISTRATOR’S REPORT –  Repairs at Mr. Chastain’s property has not been dug yet; Helen Platz contacted Hupp Excavating to make the repairs.  Ron Stephens will be present, he mentioned that Mike from Ohio Rural Water would like to be present as well.

The Village received 1 resume for the Maintenance position.  An interview was conducted by Helen, personnel committee and Mayor; they did not feel he is the right candidate for the position.

Helen presented a posting to Mayor and Council for approval; council agreed to post the position on social media and a flyer to be posted locally.  The job will be for 10-15 hours week filling pot holes, sign maintenance, checking park and water tanks, cleaning storm sewers, etc.  Maintenance will not be mowing;

Helen will be looking for someone to fill the position for approximately 15 hours @ $10/hour using the Village’s equipment.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with February minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

New American and Ohio flags were purchased.

A signed contract from Hocking Co Sheriff Dept. was rec’d.  The check was released.

Tisdale presented a resolution to adopt for permanent appropriations for 2021; no changes were made from the temporary appropriations.

Robert Platz made the motion to suspend the rules and by pass the three readings.  Colleen Rife seconded.  Roll call – all yeas

Robert Platz made the motion to pass Resolution #03-2021 adopting 2021 Permanent Appropriations to provide for the current expenses and other expenditures during the fiscal year ending December 31, 2021 as follows:   

WAGES                                      OTHERS                                              TOTALS

GENERAL FUND                   $11100                                        $89360                                             $100460

STREET FUND                      $12000                                       $18950                                               $30950

STATE HWY                                                                                 $4000                                                 $4000

PERM TAX                                                                                   $6000                                                 $6000

FIRE DEPT                             $6000                                         $355160.72                                         $361160.72

MAYOR’S CRT                                                                            $1500                                                   $1500

OPWC GRANT                                                                           $467463.27                                         $467463.27

OPWA GRANT                                                                           $453671.69                                          $453671.69

WATER                                  $2200                                         $62750                                                  $64950

SEWER                                  $9000                                        $160000                                                $169000

DEPOSITS                                                                                 $10000                                                  $10000

WWTP                                 $25000                                        $134661.17                                            $159661.17

TOTALS                              $65300                                         $1763516.85                                        $1828816.85

 Jamie Hill seconded.  Roll call – all yeas.

Tisdale presented info from PEP regarding an update on three coverage endorsements that went into effect in 2021; Unscheduled Property in the Open, Earth Movement and Sexual Misconduct General Condition.

Tisdale provided info to PEP for the Village Liability, Property, Vehicle Insurance renewal June 1, 2021.

Tisdale reminded of the $80,000 in the Street Funds that can be used for street repairs after HAPCAP grant is completed.

An updated contact list was presented to all.

 BILLS – Bob Platz made the motion to pay the bills.  Donnie Kempton seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

 OTHERS –

Donnie Kempton, Joe King and Mayor Ebert had a meeting with Rob Fuller from Stantec; they did the monitoring to the sanitary system water infiltration.  Stantec is confident the issues can be repaired with a grouting process.  Approximate cost of $150,000.  Donnie will make sure the proper quotes/bidding is process is used.

WWTP repairs are to begin soon.

Donnie Kempton and Mayor Ebert will set up a meeting with the Hocking Co. Pros. Atty. To discuss delinquent taxes in the village.

Jamie Hill will prepare sample ordinances regarding the billing process for water/sewer.  Helen Platz will coordinate with Katrina Norton for a special meeting this month.

The park will not be rented until after the construction of the new equipment is completed.

Donnie Kempton made the motion to adjourn the meeting.  Jamie Hill seconded.  Roll call – all yeas.              Meeting was adjourned at 8:25 pm.

MARCH 17, 2021  SPECIAL

The Village of Laurelville met in Special Session on March 17, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton, Jr., Bob Platz, Jamie Hill, Colleen Rife, Derrick Addington and Sue Ann Hinton.   Also present was Fiscal Officer, Darcy Tisdale, Vil Adm. Helen Platz and Billing Clerk Katrina Norton.

ORDINANCE FOR WATER / SEWER BILLING SERVICES

STREET MAINTENANCE POSITION

MOWING POSITION

Jamie Hill presented Mayor and Council with info regarding and Ordinance for water and sewer services.  The info was discussed in detail and changes being made.  Jamie will send the information to Village Solicitor for preparation.

Maintenance Position – after 7 interviews were conducted, Vil. Administrator recommended 3 possible contenders.  Council discussed the pros and cons for each.

Donald Kempton made the motion to hire Alan Randy O’Connor for the street maintenance position at $16.0/hr. Hours will be based on necessity to start, but will try to keep between 15-20 hr. per week.

Chad Lowe was interviewed for the position but would like to help and learn at WWTP with Dave.  Council agreed to make him an offer of $10.00 hr. to learn the WWTP.

Terry Allen is interested for the mowing position at $10.00 hr.  Council agreed to make him an offer for that position.

Donald Kempton asked Fiscal Officer to present to Mayor and Council a review of Dave Jarvis’s wage structure for next meeting

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:45 pm.

APRIL 12, 2021

The Village of Laurelville met in regular session on April 12, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Helen Platz.  The pledge was recited by all.

GUESTS – Helen introduced New Employees  Alan Randy O’Connor and Chad Lowe

Randy’s first day was March 25.  He has washed the town truck, cleaned most of the storm drains, painted the basketball poles at park, removed the hardened cold patch from the dump truck with jackhammer, helped fill pot holes, checked the park, checked all vehicles, mower, weed eater, etc.  Doing a fantastic job.

Chad Lowe mowed the ball park today, his first day. He will be learning about the WWTP from Dave Jarvis.

Donald Kempton made the motion to hire Chad Lowe at $10.00/hr. for maintenance helper at the WWTP and help with the mowing.  Bob Platz seconded.  Roll call – all yeas.

SHERIFF REPORT – Deputy Rick Torchick or Johnny were not able to attend the meeting.

FIRE REPORT – Chief Valentine presented March report – 25 alarms were answered with 164 responding for an average of 7 per run.  The BWC hearing was heard on March 12, 2021.  The claim has been denied because of insufficient credible and persuasive evidence to support a finding that the last injurious exposure for this case occurred while the claimant was working as a firefighter for the village; there will probably be an appeal filed.  The festival is set for June 9-12.  The new building site for fire house has been started.  Trying to figure out the process for water tap.

Donnie Kempton asked Butch to test the new hydrants before the company leaves town.  Helen and council thanked the department for helping fill pot holes.

BILLING CLERK REPORT – A report was presented for March:  $24,342.68 was collected, 308 bills were sent, 7 shut-off notices were sent with 0 shutoffs required.

Jamie Hill presented the ordinance prepared by Vil Solicitor.  The ordinance is verbatim other than the legal language added;  Council reviewed and approved.

Donald Kempton made the motion to suspend the rules and by-pass the three readings for ordinance for control of water service and systems.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Ordinance #2021-04 for Control of Water Service and Systems.  This ordinance is being passed as an emergency measure pursuant to the ORC to ensure the immediate health, safety and welfare of the Village residents and shall take immediate effect upon passage.  Jamie Hill seconded.  Roll call – all yeas.

Bob Platz and council thanked Jamie for her work in implementing the ordinance.

WWTP

Work should begin late summer for upgrading the WWTP .  Donnie reported that the ARC Loan has been approved; after the bids are in place, Adelphi’s rates will be adjusted.

USEPA GRANT –  Stephanie Cross has contacted Bob regarding the info sent;  There are a few item that need addressed or added.  Council gave Bob the go ahead to make the necessary changes and additions needed.  Stephanie seems very confident this will clear up the “high risk” status.

MEETING WITH HOCKING CO PROSECUTING ATTY  Mayor Ebert and Bob Platz met with Mr. Black.  The treasurer is dragging her feet on recovering back taxes; Donnie commented that the Hocking Co. Commissioners are over all county positions.  The prosecutor’s office has hired a person from Pickaway Co to work on businesses, residents, etc. with back taxes.  Abandoned houses and junk cars, etc. is handled by the ordinances the Village has; the power is in the ordinance.  Mayor would like for the Community and Safety committee to compare the Village ordinances with the ORC.  Mayor feels the meeting was good and that Black will work with the Village.

HAPCAP – The water valve replacement started the week of April 5; because of the water outages, quite a few residents and businesses were upset.  Helen was able to get a list of dates, time frames and possible affected areas for the next outages.  April 19 will interrupt the entire village water supply for the day.  Laurelville Elementary will be closed, along with a few businesses.  Chief Valentine has been made aware to make any necessary preparations.

 ADMINISTRATOR’S REPORT –   Mr. Chastain and the Village has entered into a contract to repair the water leak.  Helen Platz contracted Treton Utilities and Excavating to make the repairs, $2000 for installing water meter and expose service line plus $300/hr for labor finding the leak.  Work is to be done April 13.  Ron Stephens will be present.  South Central Power was called to inspect a leaning electric pole.  Helen praised the work of Randy O’Connor since his first day March 25.  She reported Chad Lowe has begun mowing today.  April 3 volunteers met at the Village Café for breakfast, purchased by the fire dept., and afterwards worked around town filling pot holes.  The worst ones and high traffic areas were completed first.  There are a few more that will be fixed when cold patch is purchased.  She will attend a South Central Power zoom meeting on April 15.  She will be getting a key made for the utility payment drop box to put in the lock box at bank.  Colleen Rife asked if she would contact the manager at Laurel Manor Apt. to advise of the water outage on April 19.  A sign for the park was donated by Fauston Suel and Jeannie Biller to make the public aware of the park closure due to upcoming construction.  Colleen Rife commented that Helen Platz has the authority to make purchases without contacting council members.  Council agrees that when the new fire station is complete, the building will become the water department and all equipment and parts inventory will be moved there.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with March minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

 BILLS – Bob Platz made the motion to pay the bills.  Jamie Hill seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

 OTHERS –

Website – Mayor will contact CJ on the progress with the website.  Jamie Hill will be the contact person.

Mayor – blacktop the alley between the car wash and L&J’s should be done when other areas are being done with the grant money.  Bobby Fuller is getting a quote for that area;

In the past, County Commissioners will pay half up to $5000-$6000 for street repairs.  The quote will need to be submitted before work begins.

Rob Fuller, Stantec, is working on receiving grant money to replace shut-off valves for residents in town.

Community Yard Sale – June 5, 2021  Derrick will post on Young’s sign.  Helen will post on Facebook and social media.

EXECUTIVE SESSION  Donald Kempton made the motion to go into executive session to discuss a wage increase for Dave Jarvis.  Colleen seconded.  Roll call – all yeas.

Donald Kempton made the motion to go into regular session.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton made the motion to increase wages for Dave Jarvis to $14.00/hr. to begin with payroll April 10, 2021.  Colleen Rife seconded.  Roll call – all yeas.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:35 pm.

MAY 10, 2021

The Village of Laurelville met in regular session on May 10, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Helen Platz.  The pledge was recited by all.

GUESTS – Joan Pelfrey – Right-a-way issue on Shriner St.  Donnie Kempton suggested she get the property surveyed to get the exact boundary lines.

David Eaves – His water bill has been estimated for over 1 year, because of a broken meter; rec’d bill for $600.  Was not notified about a recent water outage; the Village wasn’t told the water would be off.

Marlene Riddle – water issues with Laurel Hills Church and her own.  Council will discuss the matter.

Rick Jones – moving a double wide home onto his property; the Village ordinance will determine is that is allowable, based on the description of the home.

Don Shaw – Shriner St/Pike St resident – concerned that an accident will occur if the cars aren’t removed from parking on the road.  Deputy Rick has contacted the resident and also the homeowner.  When the covid/eviction process is allowable, they will move forward with an eviction process.

Georgia Smith – explained the process of filing a citizen’s initiative petition in accordance with ORC731-32.

Don Keeney/Stan Karns – NORML Appalachia Org. presented Council with a proposed ordinance that will be petitioned to the electors of the Village to be put on next regular election ballot for adoption.

Robert Fuller, DLZ, formally Stantec.  DLZ has purchased Stantec.  The scope of work or current projects will be unaffected by this agreement.  The caliber of the personnel currently working on the projects will not change.

Donald Kempton made the motion to accept the ongoing project agreements between the Village and Stantec is to be assigned by Stantec to DLZ as May 1, 2021. Sue Ann Hinton seconded.  Roll call – all yeas.

NRG projects will be finishing up soon, with taring around the edges.  Working on storm sewers now;  the village provided the material when water lines were broken.  Rob suggested the village assume the cost, if the lines were not marked.  Ron will check the valves to make sure a wrench will fit because of the concrete poured around them.

The sidewalks will be replaced next and then the park.  Rob shared pictures of the new park.  Donnie asked about the catch basin at the hardware; it will be replaced.

 SHERIFF REPORT – Deputy Rick Torchick apprehended the minors that damaged the park shelter house.  He has contacted the parents; when the damages are repaired, he will present a bill to them for restitution to the Village.  He will address No Parking signs at SR 56/Shriner St.  Letters need to be sent out to residents with unmowed grass/trash.  Parking in the Laurel Hills church lot has been addressed and stopped.  The ORC code was researched and may be used at house on Shriner/SR 56.

Letters of support for the upcoming JAG grant were given to Mayor, Donnie, Darcy and Helen to sign.

FIRE REPORT – Chief Valentine presented April report – 33 alarms were answered with 184 responding for an average of 6 per run.  Chief commented on the 150 birthday of the Village this year.  The department isn’t doing anything for the festival regarding this.  There will also be a car show in September.  Eleanor Bowers will be the Grand Marshall for this year’s festival.  There is a right-a-way issue on the north end of the property where the new station is being built, that will be resolved.  The building should be delivered next week.

BILLING CLERK REPORT – A report was presented for April:  $20,389.78 was collected, 383 bills were sent, 32 shut-off notices for May were sent with 0 shutoffs required in April.

Katrina mailed Ordinance #2021-04 to all homeowners that are supplied with water and/ or waste water services.

Colleen Rife presented all with “Social Media” guidelines for elected and appointed officials.  She asked that everyone needs be professional and work together.

Donnie Kempton asked Council to go into executive session to discuss water/waste water billing and procedures.  Colleen Rife seconded.  Roll call – all yeas.

Donnie Kempton asked Council to go back into regular session.  Colleen Rife seconded.  Roll call – all yeas.

Based on the discussion, a committee was formed to ser SOP for the billing department.

Jamie Hill, Colleen Rife and Sue Ann Hinton will meet along with Helen Platz, Katrina Norton and Ron Stephens.

Council will further discuss the delinquent accounts that were mailed for payment.

Katrina presented a list of meters not working; most can be repaired.  She was advised to contact Chad Lowe for his assistance with repairs.  Chad will also be contacted for shut off of service.

The only was to determine if a meter is inside a house is to walk around town.  Her computer system doesn’t give that information.

USEPA GRANT –  Krista, EPA, has contacted Bob to review the info sent;  There are a few item that need addressed or added.  Bob has researched the language needed, with the help of Krista, and seems very confident this will clear up the “high risk” status by early summer.

HAPCAP – The water valve replacement is completed and now working on storm sewer replacement.

 ADMINISTRATOR’S REPORT –   the leak at Mr. Chastain’s has been repaired.  It was the responsibility of the Village.  A dead tree has been removed at the park.  A valve at the park has been replaced.  Randy has fixed the door and trim work and ordered a new piece of plexiglass.  Helen has encountered numerous complaints about the water outages and the past due billing that was sent to residents that did not own their properties during the time the bills were incurred.

Ron Stephens is seeing a difference from March to April for unbilled water usage, since fixing the leaks.  Hopes to have that number even lower for May.  A water leak in ½” line with .5 PSI will total 5000 gals in 24 hour period.

Ron feels the extra water samples needed because of the water outages during the valve replacement work and storm sewer replacement, should be paid with the grant money.

Ron Stephens will set the contingency plan in motion to make sure it will work properly.

The plant dialer is bad again.  He feels a new one should be purchased and not continue the cost to keep repairing.  New $800 – ok to purchase, per Donnie Kempton

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with April minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

She presented a letter from Dep of Commerce asking if the Village wanted to object to the renewal of liquor permit.  No objections from Council

BILLS – Bob Platz made the motion to pay the bills.  Derrick Addington seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

 OTHERS –

Colleen presented backpacks from HOPE, Hocking Overdose Partnership Endeavor.  The organization will set up along side of the Hocking Co. Sheriff at the festival.

Website – Colleen contacted Village of Amanda regarding their website.  She received the information for their site hosted by Network Solutions.  They pay a yearly fee.

Evo, a third party is used for residents to pay their water bills online.

Colleen hasn’t been able to find a food truck to commit to the village yard sale.  The Laurelville Youth League has been contacted to serve food.

Donnie Kempton made the motion to adjourn the meeting.  Jamie Hill seconded.  Roll call – all yeas.              Meeting was adjourned at 10:00 pm.

JUNE 7, 2021  SPECIAL

The Village of Laurelville met in Special Session on June 7, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Bob Platz, Donald Kempton, Jamie Hill, Colleen Rife, Sue Ann Hinton and Derrick Addingwon.   Also present was Fiscal Officer, Darcy Tisdale.

MEETING AGENDA

*WATER/WWTP BILLING AND SOP       *VILLAGE NEW EMPLOYEES

WATER/WWTP BILLING AND SOP

The water committee has met a couple times and has determined that the old delinquent bills that were sent out must be forgiven.  Due to circumstances, the Village was negligent in keeping proper documentation and training the billing clerk.  Moving forward, Ordinance #2021-04, dated April 12, 2021 will take precedence in delinquent bills, etc.

Colleen Rife made the motion to forgive the “old” delinquent bills of $8707.76 that were sent to customers.  A letter will be prepared and mailed to each customer, along with any payments that were received.

Bob Platz seconded.  Roll call – all yeas.

The water committee has met to determine SOP for water/wwtp billing.  Colleen Rife has been working closely with Katrina Norton to learn the process and help her with proper communications with customers.  Her main job is a billing clerk.  Katrina is not to make decisions regarding billing issues; those complaints will be presented to Council.  Katrina has been very forthcoming with information.  She has been instructed not to make a water shut-off alone.

Council would like a list of the meters that are inoperable to be presented with the monthly billing information.  Katrina will be responsible for meters that can be read manually to eliminate estimated bills – Nutrien, Family Dollar, The Ridge Inn and Laurelville Car Wash.

The Village Administrator will be instructed on the billing procedure.

VILLAGE NEW EMPLOYEES

Donald Kempton made the motion to hire Wyatt Torchick for the Mowing position at $10.00/hr.  If needed, he will be helping with water, WWTP, street maintenance at the same rate.   Derrick Addington seconded.  Roll call – all yeas.

Randy O’Connor has a health issue that will restrict him from working in the sun;  Wyatt Torchick, Chad Lowe and/or Dave Jarvis will fill in when needed.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:10 pm.

JUNE 14, 2021   

The Village of Laurelville met in regular session on June 14, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Robert Platz, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Helen Platz.  The pledge was recited by all.

GUESTS – Deb Tobin – Chief Editor for Logan-Hocking Times.  This is a new online paper that will become a weekly print in August.  They are located on Main Street, Logan.  It will report only local news and sports.

Bozz Salizzoni – Hocking County EMA Director and Safety Mgr.  Started in March, 2021.  They are a resource for Village needs.  Has been in contact with Fire Chief Valentine regarding the department needs, such as a tornado siren or multi purpose siren.  His job is 24/7.

 SHERIFF REPORT – Deputy Rick Torchick reported that he had 4 cars towed from Shriner St resident.  The festival went well; one incident of intoxicated individual that quickly resolved when told he needed to go home.    Rick will get the Humane Society involved with house on Laurel St that is keeping farm animals in a pen.  On Thursday, June 17, Mayor Ebert will accompany he and the Hocking Health Dept. on abandoned houses in town, hoping to condemn.  If a property is condemned, the Village has more leverage to have the structure torn down or repaired.  Letters need to be sent out to residents with unmowed grass/trash.

FIRE REPORT – Chief Valentine presented May report – 24 alarms were answered with 107 responding for an average of 5 per run.  The festival went very well.  The cake auction went for $24,000.  1720 lbs. of fish was sold (ran out Saturday night).  Valentine thanked Mayor and Pick-Ross Voc School for running the Kiddie Tractor Pull.  He asked that Council forgive the June water bill for White’s Hardware for letting them use their water.  The car show will be September 25, 2021.

BILLING CLERK REPORT – Katrina Norton presented a report for May:  $22,189.49 was collected, 313 bills were sent, 28 shut-off notices for June were sent with 3 shutoffs required; although 2 couldn’t be s/o because of locating issues.

The meter at The Ridge Inn has been repaired and a parking block has been set.

Katrina and Chad Lowe will be meeting tomorrow, June 15, to discuss meters, etc.

She will prepare a list of all addresses so all water shut offs will be located and painted blue for easy access.

During that procedure, a list of vacant homes will be presented to Katrina to begin the billing set forth in Ordinance #2021-04.

When a property is inherited or family purchased, and there is not a deposit associated with the property, a deposit will have to be made before a name change can take place.

Jamie Hill presented a letter to send out for debt forgiveness.  Colleen Rife made the motion to accept the “Debt Forgiveness” letter and send to account holders/property owners whom received bills for unpaid accounts based on various circumstances and lack of detailed documentation.  Derrick Addington seconded.  Roll call – all yeas.

All payments received will be returned.

Colleen Rife commended Katrina for doing a good job.

USEPA GRANT –  Bob answered the questions that needed addressed or added.  He waiting to hear back and seems very confident this will clear up the “high risk” status by early summer.

WWTP UPGRADE

Mayor Ebert and Donnie Kempton met with Mike Betts, DLZ regarding the bidding process to begin the upgrade.  Because of material inflation of approximately 80%,  DLZ  is trying to make changes to the construction.  They will know more at a meeting planned for Friday, June 18.

 HAPCAP – Much of the repairs have been made.  The storm sewer drain ditch on Laurel St is still open because of a gas line that needs moved.  The curb and street have fallen into the ditch because of the large amount of rainfall.  Chad Lowe will contact Columbia Gas tomorrow.

 VILLAGE ADMINISTRATOR POSITION

Helen Platz resigned on May 10, 2021.

Mayor Ebert appointed Chad Lowe to the position on June 1, 2021

Colleen Rife made the motion to hire Chad Lowe for the Village Administrator position at $400/month and retro pay back to June 1, 2021.  Bob Platz seconded.  Roll call – all yeas.

VILLAGE ADMINISTRATOR

Chad will work with Katrina on repairing water meters.  Helen Platz has given him the keys and offered some advice.  He will begin to straighten up the ball field area, moving out the large concrete debris down to the WWTP.  He has been instructing Wyatt on mowing in town.  He will be working with Dave Jarvis at the WWTP learning procedures and also filling in for Randy O’Connor while dealing with his medical issues.

Mayor Ebert has contacted Perry Twp. to mow the levies with their tractor.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with May minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

*Tisdale presented an audit extension agreement from the State of Ohio Auditor between the Village and JL Uhrig & Associates.  The extension is from 01/01/2020 – 12-31/2023, for two biennial audits.  The fixed fee is $7700.00 for each audit.

Donald Kempton made the motion to accept the Audit Extension Agreement between the Village and JL Uhrig & Associates for $15,400, from 01/01/2020 – 12/31/2023.  Sue Ann Hinton seconded. Roll call – all yeas.

*Tisdale presented the Public Entities Pool General Liability, Fire, Vehicle and Property insurance renewal for June 2021 – May 2022 for $19297.

Sue Ann Hiinton made the motion to accept the Public Entities Pool insurance renewal for $19297 for period June 2021 – May 2022.  Jamie Hill seconded.  Roll call – all yeas.

*Tisdale asked council to forgive the June water/sewer bill for White Hardware.

Donald Kempton made the motion to forgive the June water/sewer bill for White Hardware for water use during the festival.  Jamie Hill seconded.  Roll call – all yeas.

BILLS – Jamie Hill made the motion to pay the bills.  Sue Ann Hinton seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Jamie Hill seconded.  Roll call – all yeas.

 OTHERS –

Colleen Rife received a phone call about moving a mobile home into the Village; she gave them the specifics per Village Ordinance and asked that they come to tonight’s meeting.

Website – She will research Network Solutions and report back at the July meeting.

Donnie Kempton made the motion to adjourn the meeting.  Jamie Hill seconded.  Roll call – all yeas.              Meeting was adjourned at 8:20 pm.

JUNE 23, 2021  SPECIAL   

The Village of Laurelville met in Special Session on June 23, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Bob Platz, Donald Kempton, Jamie Hill, Colleen Rife, Sue Ann Hinton and Derrick Addington.   Also present was Fiscal Officer, Darcy Tisdale.

MEETING AGENDA

*WWTP PROJECT

*CITIZENS PETITION

WWTP Project

Mike Betts, DLZ Representative was present and explained the situation regarding the grant/loan money for the WWTP upgrade.  Mike and Joe King have went through each line item to cut out items not needed at this time.

A bid opening for the project was held Friday, June 18th, 2021.  Two bids were received and the bid tabulation is attached.

In summary, Doll Layman Ltd. and The Righter Company submitted the following bid:

Doll Layman Ltd.  $2,759,500

The Righter Co.     $2,939,600

Mike Betts made the following recommendation:

Based on the review of the bids and verifying the low bidder’s ability to complete the work for the amount bid and within the allotted time, it is recommended that the Village award the contract to Doll Layman Ltd. contingent upon all project funding being finalized and released.  It is also recommended that Alternate Bids 2,3,4 and 6 be accepted for a total contract value of $2,759,500.

Also, a financing plan was presented by Mike Betts, which is attached.  Based on that information, an increase to resident’s bills will most likely be needed sometime in the future.  The first payment will be due January 1, 2023.

Don Kempton, Jr. made the motion to suspend the rules and by pass the three readings for resolution.  Jamie Hill seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to adopt Resolution #04-2021, tentatively awarding the WWT Improvements project contract to Doll Layman Ltd., subject to final approval of funding for the project from the Ohio EOA and declaring an emergency.

Colleen Rife seconded.  Roll call – all yeas.

 

Mike Betts and others will meet with Adelphi regarding a rate increase.

 

Citizen’s Petition

Bob Platz delivered the petition to the Board of Elections.

If passed, anyone caught possessing a certain amount of marijuana would not be subject to jail fines, etc.  The marijuana would be confiscated.

The Village has the right to go ahead and pass the ordinance without putting on the ballot.

Donnie Kempton would like to know the threshold for the petition, etc.

The petition will be sent to Jayme Fountain, Solicitor for her guidance.

 

Donnie Kempton made the motion to adjourn the meeting  7:50pm

Jamie Hill seconded.  Roll call – all yeas.

JULY 19, 2021

The Village of Laurelville met in regular session on July 19, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale, Village Admin, Chad Lowe and Katrina Norton, Billing Clerk.  The pledge was recited by all.

GUESTS – Edna Tatman, Delores Tatman – upset that they weren’t notified when the water was going to be shut off during construction…she isn’t savvy to social media.  Council commented that several shut-offs was because of a break in the line because of the construction.  Council will better notify residents by posting in the post office and other places around the Village.

Bub and Teresa Tatman – would like to get Village water to their property outside town on SR 180; they will be responsible for the expense running the line from the hydrant.  They have contacted other property owners that may be interested also.  Ron Stephens will take a look at the line running to the hydrant and report back to them.

David Eaves – hasn’t received a forgiveness letter and credit on his bill.  Council agreed that he should be credited $717.43; Katrina Norton printed a new bill reflecting the credit.

He is concerned that the meter barrier takes away a parking spot for this restaurant.  Chad Lowe will look at the situation;  the reader may be able to be moved onto an existing pole.

SHERIFF REPORT – Deputy Rick Torchick reported that the Village had experienced several thefts in town.  One has been arrested and charged; waiting on trial.  Isn’t having much luck working with Ross Co to pursue.; items have been recovered in the Village, but stolen from Ross Co.

FIRE REPORT – Chief Valentine presented June report – 37 alarms were answered with 187 responding for an average of 5 per run.  2 firemen volunteered to stay at the fire house on June 30 to pass out water to people in town during the water incident.  He asked for payment to Drew McGee $136 and Nicholas Smith $160 for 8 hours of lost work.

The first draw for DeLong Building Systems $296,990 was paid.  Plumbing and electrical is holding up the building.

BILLING CLERK REPORT – Katrina Norton presented a report for June:  $22,323.52 was collected, 306 bills were sent, 30 shut-off notices for July were sent with 2 shutoffs required.  Any money received for bad debts has been credited to the account.  All forgiveness letters have been sent.  Katrina will be setting up classifications in the billing system that will help Ron Stephens.

Colleen Rife commended Katrina for doing a good job.

USEPA GRANT –  No info

WATER OPERATOR REPORT – Ron Stephens thanked Hocking Co. Sheriff Dept, Fire Dept, Mayor and Council for their help and work during the water emergency.  EPA complimented the Village on the process handling of the incident.

The contingency plan has been updated and will discuss with the committee after the meeting; all thumb drives will need updated.  New locks have been ordered for the gates; keys will be stamped to eliminate being reproduced.  A box will be purchased and monitored with Village keys.  Ron has talked to SCADA about putting sensors on both hatches and possibly cameras.  The fence needs fixed.  The SCADA phone line needs to be changed to Frontier to eliminate interruption of service in the event of electrical outage.    Chad Lowe will contact Frontier.

WWTP UPGRADE  no info

 HAPCAP – The storm sewer drain ditch on Laurel St has been repaired and closed.  Paving of Laurel St. will begin in August.  The curb repair will be addressed.  The intersections at Main/Maple and Main/Sherman will be paved.  The playground system is scheduled for delivery July 26 tentatively.

 VILLAGE ADMINISTRATOR –Chad and Katrina have been locating water meters, marking with blue paint.  They have been repairing meters and learning how to rebuild instead of replacing.  Dave Jarvis will have surgery on July 22; Chad and Randy O’Connor have been working with him to learn the WWTP protocols while off work.  Wyatt Torchick is doing a great job with the mowing.  Randy O’Connor might not be able to work after Oct/Nov; Chad is working with him to come up with a solution.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with June minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

*Tisdale presented a resolution for the county auditor to certify the estimated property tax revenues for the renewal of 5 mill levy that expires 2021.

Don Kempton Jr. made the motion to suspend the rules and bypass the three readings for resolution.  Colleen Rife seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to adopt Resolution #05-2021 requesting the county auditor certify the current tax valuation of the subdivision and the amount of revenue that would be produced by 5 mills to renew and/or replace the current levy outside the 10 mill limitation for general operating purposes to be place on the ballot November 2, 2021.  Jamie Hill seconded.  Roll call – all yeas.

BILLS – Jamie Hill made the motion to pay the bills.  Derrick Addington seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

 OTHERS –

Colleen Rife has been trying to contact the manager of Saltcreek Valley Apt. to discuss a plan of action if the water needs shut off due to a leak, etc.  She has also called the corporate office.  Neither has returned her calls.

Jamie Hill – Website  has not been able to research

Mayor Ebert – has obtained a PO from the County Engineer for the paving work in alley between the car wash and L&J’s  for $5000.

Don Kempton suggested that the Village get an Ordinance in place for $5.25 increase for the upcoming debt for WWTP upgrade.  Council agreed for him to contact Jayme Fountain to prepare.  The ordinance will be read at three meeting and not be an emergency situation.  A letter will be prepared and sent to each customer explaining the Debt Relief charge.

Don received an email from Libby Spears, Adelphi.  She would like to set up a meeting with their choice of company and the Village company to get the Laurelville and Adelphi flow meters calibrated; Don shared the email with Joe King; the Laurelville meter has already been calibrated and doesn’t feel it necessary for the meeting.  He will get back with Libby.

Don is working to get the abandoned homes town down.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:40 pm.

JULY 28, 2021  SPECIAL

The Village of Laurelville met in Special Session on July 28, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Bob Platz, Donald Kempton, Jamie Hill, Colleen Rife, Sue Ann Hinton and Derrick Addington.   Also present was Fiscal Officer, Darcy Tisdale.

MEETING AGENDA

Resolution for Initiative Petition

Colleen Rife made the motion to suspend the rules and by pass the three readings for resolution.  Robert Platz seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to adopt Resolution #06-2021, for initiative petition to be considered of the people and electors of the Village of Laurelville for their approval or rejection for “Sensible Marihuana Ordinance” at the general election, November 2, 2021.  Jamie Hill seconded.  Roll call – all yeas.

Robert Platz will deliver the Resolution to the Board of Elections along with a certification of the paperwork.

 

Donnie Kempton made the motion to adjourn the meeting  7:35pm

Sue Ann Hinton seconded.  Roll call – all yeas.

AUGUST 9, 2021

The Village of Laurelville met in regular session on August 9, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Robert Platz, Donald Kempton Jr, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale and Village Admin, Chad Lowe.

The pledge was recited by all.

GUESTS – No Guests

SHERIFF REPORT – Deputy Rick Torchick was not present.

FIRE REPORT – Chief Valentine presented July report – 26 alarms were answered with 142 responding for an average of 6 per run.  Volunteer, David Rardain was injured in a work-related wreck that involved a fatality of Nelsonville police officer.  He is in the hospital with major injuries; Butch is taking donations to help with expenses.  The concrete floors for new station is prepped and small areas has been poured.

BILLING CLERK REPORT – A report was presented a report for July:  $22,935.10 was collected, 313 bills were sent, 28 shut-off notices for July were sent with 0 shutoffs required.

ORDINANCE FOR DEBT RELIEF

An ordinance was presented for establishing a debt relief fund for the waste water treatment plant and modifying the water and sewer rates for the Village of Laurelville residents and also modifying the rates for out of town residents connected to the Village water and sewer system by adding a $5.25 monthly fee to repay the debt.  Council desires to establish a “Debt Relief Fund for WWTP Construction Cost” in order to repay the debt for improvements to the Village of Laurelville Water and Sewer System.  The construction costs for upgrades to the system has increased 70%.  These updates are required by EPA.  Donald Kempton made the motion to accept the proposed ordinance as written.  Robert Platz seconded.  Roll call – all yeas.

A copy of original ordinance is attached.

The first reading was made by Darcy Tisdale, Fiscal Officer. 

 WWTP UPGRADE

Donnie Kempton presented a resolution needed to proceed with grant programs for the WWTP project.

Donald Kempton, Jr. made the motion to suspend the rules and bypass the three reading for resolution.  Jamie Hill- seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt Resolution 07-2021 Authorizing Brent Ebert to Prepare and Submit an Application to Participate in the Ohio Water and Wastewater Infrastructure Grant Program to Execute Contracts as Required.

Colleen Rife seconded.  Roll call – all yeas.

Tamara Hensley, with DLZ, sent Donnie Kempton letters she has sent to Hocking Co Engineer, Douglas Dillon to help secure grant money for plant upgrades.  Mayor will reach out to Mike Betts to see if he will contact Dillon to encourage his participation.

USEPA GRANT –  Bob Platz has received a reply July 22 on the info he sent June 4.  The Personnel Policy is acceptable.  The Financial Management has a few items that needs fixed.  He will prepare the changes and re-submit.

HAPCAP – Paving will begin August 18-20.  The curb repair on Laurel St. will be addressed.  The playground system is scheduled for delivery July 26 tentatively.  Donnie will contact Rob Fuller for updates.

 VILLAGE ADMINISTRATOR – Chad Lowe  Chad and Katrina have been locating water meters, marking with blue paint.

Chad, Katrina Norton and Ron Stephens met with Bob Gillespie to discuss the billing system and meters.  All the equipment is warranted.  All the equipment is outdated; a tablet is needed for software updates, etc.  There might be a small fee for the billing software update.  Gillespie will walk Katrina through the updates; he is available for meter repairs, etc.  The Village is paying for his service, he encouraged to call him.

Three new lids with offset and recessed tops has been ordered for problem areas, Family Dollar, Ridge Inn.

Chad suggested the Village getting “door knockers” to put on residents’ doors when maintenance will be shutting off water, or needing inside a house to make a meter repair, etc.  Colleen will work on them.

Ron Stephens has ordered locks for the water tower area.  Chad reported the fence needs fixed.

A “logged” plan needs put in place to check the locks at the tower, whether is be Sheriff Dept, maintenance dept., etc.

He meets with Ron, Katrina, maintenance, etc. twice month.  He feels that is working out very well, everyone is working together to get organized.

He is working on putting a maintenance schedule in place for village equipment.

Randy O’Connor will be working until October.  Chad has met with Kenny Kitchen for the position, showing him around the Village; he feels he would be a great replacement.  He would like to interview him for the position; Council let him know that he is able to hire Kenny for the position.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with July minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

BILLS – Bob Platz made the motion to pay the bills.  Jamie Hill seconded.  Roll call – all yeas.

 MINUTES – Jamie Hill made the motion to accept the minutes as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

 OTHERS –

Colleen Rife was approached by resident with a concern of the Dog Park that is being built; not fair to the homes beside and close to it.  She asked her to come to the meeting.

Donnie Kempton has voiced his concern the the gate into the park isn’t large enough for the riding mower;  Rob Fuller is aware of the problem.

Jamie Hill – Website contacted Paint Street Productins.  They are the host for Adelphi’s website.  Updated design  $925, one time fee that includes first year hosting.  $50/month after 1st year.  A $200 deposit required to begin.  Council asked her to find out how long the designing process would take; would like to have up and running 1st of year.

Council asked Helen Platz to put an ad on Facebook page for local Web designer.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:40 pm.

AUGUST 30, 2021  SPECIAL

The Village of Laurelville met in Special Session on August 30, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton, Jamie Hill, Colleen Rife and Derrick Addington.   Also present was Fiscal Officer, Darcy Tisdale.

MEETING AGENDA

Resolution for Assessment of cost of Services to Property Taxes

Website Update

 

Darcy Tisdale provided info on dates of mowing, cleaning debris, spraying, etc. for 2 abandoned lots in the Village:

Arthur & Wendy Moore                                                         Wintersong Village Et Al

18597 Laurel St                                                                      16128 Pike St

Laurelville, OH  43135                                                           Laurelville, OH  43135

Parcel #14-000167.000                                                           Parcel #14-000058.000

 

Colleen Rife made the motion to increase equipment costs to $100/per hour.

Don Kempton seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to suspend the rules and by pass the three readings for resolution.  Derrick Addington seconded.  Roll call – all yeas.

Don Kempton, Jr. made the motion to adopt Resolution #08-2021, to Assess Cost of Services to Property Taxes as set forth:

 

Arthur & Wendy Moore                                                         Wintersong Village Et Al

18597 Laurel St                                                                      16128 Pike St

Laurelville, OH  43135                                                           Laurelville, OH  43135

Parcel #14-000167.000                                                           Parcel #14-000058.000

 

Labor              $  401.00                                                         Labor              $  135.00

Equipment        3650.00                                                         Equipment        1350.00

Supplies              100.00                                                         Supplies              200.00

Fees                   1200.00                                                         Fees                   1200.00

Supervision         100.00                                                         Supervision         100.00

$5451.00                                                                                 $2985.00

Jamie Hill seconded.  Roll call – all yeas.

 

WEBSITE – Paint Street Productions   Will take 30-60 days to complete and launch website.  Can set up website however we want.  Can make payments online.  Two people can take the training to make changes to the website.  $925 – that includes design, first year of hosting, training.  $50 mo. for hosting and 1 hour month of making changes.  Jamie will contact to set up a special meeting tentatively September 20.

Don Kempton met with Rob Fuller, DLZ, Nathan Simons and Shawn Brooks, HAPCAP for grant progress; an extension has been filed.  Remaining projects:  Few missing parts with park equipt., repair curb on Laurel St., berm material on Laurel St., ceiling in shelter house, small concrete pour at park.

Sandy Ogle, Hocking Co. Commissioner has talked to the Hocking County Engineer for his help/support regarding additional grant money for the Village.

Mayor and Council agreed to help in any way to see that Sandy Ogle gets re-elected as Hocking Co. Commissioner.

Donnie Kempton made the motion to adjourn the meeting  7:45pm

Jamie Hill seconded.  Roll call – all yeas.

SEPTEMBER 13, 2021

The Village of Laurelville met in regular session on September 13, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Robert Platz, Donald Kempton Jr, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer, Darcy Tisdale.

The pledge was recited by all.

GUESTS – Sandy Ogle, Hocking Co. Commissioner  The grant was extended for 6 mos.  The projects came in under budget; Tisdale suggested benches at the park.  Cross walk lines will need to be painted for the crossing at the park over to the basketball court; Donnie Kempton suggested to wait until Spring.  Mayor and Council thanked Sandy for her hard work helping to get the village grant money.  She is very much appreciated in her effort to help the village.

Colleen Rife and Jamie Hill will work on a dedication at the park after the work has been completed.

SHERIFF REPORT – Deputy, Caleb Moritz reported that Rick Torchick will return to work on Sept 25 and Johnny will return Sept. 11.  This week is very busy for the dept. with the Hocking Co. Fair.  He will try to get patrol to the village.  The weekend of the 25th will be very busy also, with the car show and Jack Pine Pumpkin Show.  Ron Stephens thanked the dept. and Sandy Ogle for their help with the water tank tampering.  The prints and DNA collected had no physical evidence.  Donnie Kempton thanked the dept for supporting the village and commented on the honor and respect he feels.

FIRE REPORT – Chief Valentine presented August report – 31 alarms were answered with 147 responding for an average of 5 per run.  Mutual aid was received twice by Washington Twp.  Volunteer, David Rardain is home and receiving therapy.  The concrete floors for new station mezzanine area has been poured; main floor will be poured next.  The metal inside can then be installed.  Electrical and plumbing will begin this week.  Valentine has began to research replacing 601 – 4 door rescue truck; used for all car wrecks and all assists to ODNR at Hocking Hills.  He has applied to the State Fire Marshall office for an interest free loan of $320,000 payable in 6 yrs.  Two estimates:

Pierce $292,000, Fout Bros.  $249,000 w/o extras  He will not purchase until 2022.

BILLING CLERK REPORT – A report was presented a report for August:  $23179.92 was collected, 311 bills were sent, 27 shut-off notices for August were sent with 1 shutoff required.

WATER DEPT OPERATIONS – Ron Stephens has been working on information to run a water line out SR 180.  It will very expensive to run a 6” line; a 2” line would be find for the few home owners that is interested.  The fire hydrant will need moved to accommodate the area needed.  Ron Buckles contacted him to locate the water line on property on Shriner Street that is for sale.  A form needs signed regarding the American Darling hydrants that were installed;  the fire dept. checked them and all are working.  Mayor will sign the form.  Zenner will be replacing old batteries with new and sending extra batteries at no charge.

Colleen Rife commented that she has stepped back from Katrina, Ron and Chad.  She feels they are working very well together and thanked Ron for his effort.

Treton was called for help with moving a meter outside at resident on Main St. because of a leak.  They were able to hook the meter “live”.

The meter lids needed at the car wash, Family Dollar and the Ridge Inn are not available at this time.

Butch Valentine reported asked if the catch basin at Harrison/Laurel St. had been repaired.  The concrete is cracked which will allow it to cave in.  Mayor will check with Chad.

ORDINANCE FOR 2% RATE INCREASE

June 25, 2020 passed Ordinance #2020-02, Section 4 stated that Council will approve an annual 2% rate increase to the rate structure.

An ordinance was presented with the 2% increase as follows:

Ordinance can be found under Ordinances 2021

Donald Kempton made the motion to suspend the rules and bypass the three readings for ordinance modifying the water and waste water rates.  Sue Ann Hinton seconded.  Roll call – all yeas.

Donald Kempton made the motion to adopt ORDINANCE #2021-05 Modifying the Water and Waste Water Treatment Rates for the Village of Laurelville Residents and Out of Town Residents Connected to the System to take effect October 1, 2021.  This ordinance was declared an emergency necessary for the preservation of peace, health and safety for the Village of Laurelville.  Robert Platz seconded.  Roll call – all yeas.  A copy of the ordinance can be found under Ordinances 2021.

ORDINANCE FOR DEBT RELIEF

An ordinance was presented for establishing a debt relief fund for the waste water treatment plant and modifying the water and sewer rates for the Village of Laurelville residents and also modifying the rates for out of town residents connected to the Village water and sewer system by adding a $5.25 monthly fee to repay the debt.  Council desires to establish a “Debt Relief Fund for WWTP Construction Cost” in order to repay the debt for improvements to the Village of Laurelville Water and Sewer System.  The construction costs for upgrades to the system has increased 70%.  These updates are required by EPA.  A copy of original ordinance is attached.

The second reading was made by Darcy Tisdale, Fiscal Officer. 

 A letter was prepared by Jamie Hill to send to all residents, property owners and business owners explaining the “Debt Relief” charge.

Colleen Rife made the motion to accept the letter as written.  Sue Ann Hinton seconded.  Roll call – all yeas.

Colleen Rife will see that the letter is sent to all.

 WWTP UPGRADE – The Village will receive $52,689.78 from American Rescue Plan Act for the WWTP improvements.  Donnie Kempton is going to contact Kurtis Strickland to see when the talks with the Village of Adelphi will continue for the rate increase.  He will also see if any other opportunities are available to help with the financing.

USEPA GRANT –  Bob Platz had no new info.

HAPCAP – Paving was completed.  The curb repair on Laurel St. was completed.  The playground system has been erected and open…big success, very busy with children.

 VILLAGE ADMINISTRATOR – Chad Lowe

Chad was not in attendance.

Mayor reported that the potential replacement for street maintenance fell through; Chad is working on another lead.

He has been researching a laptop for the billing system.  Council advised him to purchase from Best Buy.

McKEE PAVING INVOICE

The invoice for paving the alley between L&J’s and the car wash was received but doesn’t match the quote.  Mayor is obtaining the invoice that was paid by L&J’s;  Tisdale will contact the engineer’s office to see if they received an invoice for $5000 to be paid on behalf of the Village.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with August minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

BILLS – Colleen Rife made the motion to pay the bills.  Robert Platz seconded.  Roll call – all yeas.

 MINUTES – Robert Platz made the motion to accept the minutes as written.  Derrick Addington seconded.  Roll call – all yeas.

 OTHERS –

Sue Ann Hinton was approached with a complaint of individual driving fast and not stopping at the alley beside the Apple House.  Need find out who it is so can be addressed directly.

Mayor was contacted by the Health Dept regarding farm animals in the Village.  Mayor commented that there is an ordinance in place that states he makes the decision to allow such animals.  He doesn’t feel that it is his decision, but Council’s.  Therefore, he hasn’t contacted anybody in town “allowing” the animals.

Donnie Kempton has removed the flowers in the posey pot;  Council thanked him and commented on how beautiful they were.

Donnie Kempton commented on how he tried to get money for Marcs radios, but because the dept. has a fire contract in Vinton Co, they were turned away.

He feels the State Dept of Natural Resources need to step up and help with the many runs the fire dept makes to the Hocking Hills each year.  Also for the EMS.

The county has many acres owned by the State that no taxes is paid.

He feels there is no better volunteer fire dept in the state thanks to Chief Valentine.

Sandy Ogle commented Donnie made a very valid point and she will do everything possible to help.

Donnie Kempton made the motion to adjourn the meeting.  Sue Ann Hinton seconded.  Roll call – all yeas.              Meeting was adjourned at 8:25 pm.

SEPTEMBER 20, 2021  SPECIAL

The Village of Laurelville met in Special Session on September 20, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Bob Platz, Donald Kempton, Jamie Hill, Colleen Rife and Sue Ann Hinton. Also present was Fiscal Officer, Darcy Tisdale and Vill Adm., Chad Lowe

MEETING AGENDA

Paint Street Productions – Website

Other Matters

 

Sharon, Paint Street Productions made a presentation for her web design company.

She has been in business for 14 years.  She worked for the Chillicothe Gazette for 17 years.  She now hosts websites for Adelphi, Frankfort, Pike Co. JFS, etc.  Paint Street Productions is now her only job and she is available 24/7.

Cost is $925.   $50/month after 1 year.  1 hr. per month of her time, if needed.

$200. Down pay’t to begin.

She brought up designs on her computer; Mayor and Council were very impressed.

Donnie Kempton made the motion to move forward on the web design with Paint Street Productions.  Jamie Hill seconded.  Roll call – all yeas.

Sharon will email an invoice for the down payment.  Balance will be due when website is launched.

Several ideas were given to Sharon to begin the design.

Chad Lowe will be the contact person.

Chad Lowe let Mayor and Council know that the end of October will be Randy O’Connor and Wyatt Torchick’s last day.  He has an interest for the maintenance position – Mark Streitenberger.  Randy would like to stay on and volunteer and help the new hire.

Council approved  Chad to move forward in hiring a replacement for the maintenance position.

Donnie Kempton made the motion to adjourn the meeting  8:00pm

Sue Ann Hinton seconded.  Roll call – all yeas.

OCTOBER 11, 2021

The Village of Laurelville met in regular session on October 11, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Sue Ann Hinton, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Vil Adm- Chad Lowe, Billing Clerk – Katrina Norton and Water Operator – Ron Stephens

The pledge was recited by all.

GUESTS – Mike Betts – DLZ  Construction at the WWTP is underway and is going well.  The sludge has been removed from the lagoons to the point to inspect them and determine if to replace them as part of the project to keep the contractor moving.  There are several factors to consider…

*The EPA visited the site and inspected the liners at DLZ request.  They said their paperwork doesn’t specifically require replacement of the liners

But suggests the Village consider the expected liner life and investment being made in the facility.

*The liners have a typical life span of 30-50 years.  The sludge removal contractor says they are in decent shape compared to many seen.

*The package treatment system manufacturer is required to warranty the performance of the new system and it was based on removal of all the sludge, which won’t occur if the liners are not replaced.

*The cost of the liner replacement was not included in the June project award, to keep the cost as low as possible….but

Additional funding has been applied for through the OH Dept. of Development HB 168 in the amount of $1,346,590.  That award won’t be known for another 2 weeks, although Laurelville is ranked #1 in Hocking Co, thanks to County Engineer.

The material cost of the liners has also increased by 13% making the new total $255,097.10.

The project financing allowed for $250,000 in project contingency for unknowns.  Therefore, the cost is already factored into the rate projections.  The sludge removal quantity is a per ton price, so that cost could go up or down.

After discussing the issue, Council agreed to replace the liners now.

Donald Kempton made the motion to Approve Change #1, to replace the liners in the two lagoons equal to $255,097.10.

Colleen Rife seconded.  Roll call – all yeas.

Mike Betts will prepare the paperwork and have Mayor sign the change order.

TRICK OR TREAT  Council agreed on October 28  6-7pm

SHERIFF REPORT – Rick is back after recovering from knee surgery.  Patty Anderson is in a Domestic Violence Shelter in Newark.  They will set her up in an apartment.

Several theft incidents involving Hart boys have resulted in being arrested and the judge letting them go.  Detectives have been working on this case for 2 months and are very irritated with the results.  US Marshalls apprehended a person on Laurel Street with outstanding warrants.

FIRE REPORT – Chief Valentine presented September report – 14 alarms were answered with 80 responding for an average of 6 per run.  The Haunted House located in town needs to get license to sell food and must close at 11pm.  The dept has received a $2500 matching grant from ODNR for the new station – computers and smart board will be purchased.  Valentine presented Mayor and Council with a budget through 2030.  Valentine presented a proposal for a Pierce Mini Pumper for $294,792, to replace 601 – 4 door rescue truck; used for all car wrecks and all assists to ODNR at Hocking Hills.  He has applied to the State Fire Marshall office for an interest free loan of $320,000 payable in 6 yrs…will not know for another couple weeks.  He has also been in contact with Vinton Co. Bank for approval on a loan; 2.5% interest/5year annual payment.

He will let Council look over the budget and will ask for the purchase at November’s meeting.   The floors and front apron is complete.  The sides will be poured next.  Still waiting on the plumber.  Jamie Hill thanked Butch for the fire truck presentation at Laurelville Elementary.

BILLING CLERK REPORT – A report was presented a report for September:  $23,003.96 was collected, 312 bills were sent, 28 shut-off notices for September were sent with 0 shutoffs.  Chief Valentine asked to credit White Hardware bill for Sept. for the usage during the car show.

Home Town Diner has 4 meters in the basement.  Two accounts are open.  One account has activity.  Council agreed to have one working meter installed to service all accounts as soon as possible.

Patty Leach would like to hook up to sewer.  The meter and computer after the house was moved has not been located.  Council agreed to open her up a new account to reflect water and sewer service.

The new rate change will be effective for September billing; Katrina will contact Software Solutions for the change.

WATER DEPT OPERATIONS – Ron Stephens presented Mayor and Council with an unaccounted water for the year;  51% for September which is unacceptable with the EPA.  He is concerned with the amount of unaccounted water used at the WWTP.  Donnie will check with DLZ on the gallons per minutes so Ron can include in his calculations.  The meter lids needed at the car wash, Family Dollar and the Ridge Inn were installed.  The pit at the Family Dollar is collapsing; Council agreed to move the pit next to the road and out of the middle of the parking lot where it is run over by the semi delivery trucks.  Ron checked the new lids –  they work properly.  Mark Streitenberger has been trained on how to operate.  24 back flow letters have been mailed with 3 returned.  After 30 days they will be mailed again.  If no response, Ron will inspect and test.

VILLAGE ADMINISTRATOR – Chad Lowe reported that Randy O’Connor and Wyatt Torchick quit on October 8, 2021.  Mark Streitenberger was hired for Street Maintenance position at $16/Hr.  His day was September 27, 2021.

Jamie Hill made the motion to accept the hire of Mark Streitenberger for Street Maintenance position at $16/Hr.  His first day was September 27, 2021.  Donald Kempton seconded.  Roll call – all yeas.

The laptop is up and running.  Katrina Norton will need to schedule the upgrade on the billing system.  Equipment maintenance will be done in house when possible.  Clutch on the truck will need repaired in the future.  Mark pulled the panel and mowed the dog park.  Colleen has received the door knockers and will give to Chad.  Mayor asked Chad to level off the fill in around the maintenance building.

Chad asked Mayor and Council to let him coordinate meter repairs.  Katrina is the billing clerk, not responsible for scheduling for repairs.  Himself, Ron or Mark should be doing all the shutoffs.

ADELPHI WAGE SURVEY – Mayor Hettinger is asking for this info to help in determining their own wage schedule.  Donnie Kempton has completed some of the questions and Fiscal Officer will complete the remainder and email back to Adelphi.  Donnie would like to see if they will share the surveys they get returned.

AMEND ORDINANCE 2010-03 – Tisdale presented amended ordinance 2010-03 for approval.  As discussed at September 12, 2021 meeting, Council wishes to omit Line “B” in General Provisions.

Colleen Rife made the motion to suspend the rules and by pass the three readings to amend Ordinance #2010-03.  Sue Ann Hinton seconded.  Roll call – all yes.

Colleen Rife made the motion to amend Ordinance #2010-03 omitting line “B” in General Provisions – No farm animals or livestock shall be kept or housed within the village limits. Unless on 3 or more acres of land and/or with permission from Mayor.  This ordinance was declared an emergency measure necessary for the preservation of peace, health and safety for the Village of Laurelville before being voted upon by Council as required by the ORC and shall take effect immediately with passage by Council.    Jamie Hill seconded.  Roll call – all yeas.

RESOLUTION #09-2021 – Tisdale presented a resolution to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor:

General Fund – Levy 1.4mls.  November 5, 2019  5 Years

General Fund – Levy 5.0mls.  November 8, 2016  5 Years

Police Protection – 7.0mls.  April 28, 2020  5 Years

General Fund –  Inside 10ml Limitations  2.2mls.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings for resolution to accept the amounts and rates as determined by the budget commission.  Derrick Addington seconded.  Roll call – all yeas.

Donald Kempton Jr. made the motion to adopt Resolution #09-2021 to accept the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor.  Colleen Rife seconded.  Roll call – all yeas.

RESOLUTION #10-2021 – Tisdale presented a resolution to amend 2021 certificate of estimated resources available and amend 2021 permanent appropriations.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings to pass a resolution to amend the certificate of estimated resources and permanent appropriations.  Colleen Rife seconded.  Roll call – all yeas.

Donald Kempton Jr. made the motion of adopt Resolution #10-2021to amend 2021 certificate of estimated resources available and amend 2021 permanent appropriations as follows:

FUND:  4903 ARPA GRANT – WWTP

Add Resources Available       $52,689.78

FUND:  4904  CDBG GRANT – WWTP

Add Resources Available       $45,519.33

And amend 2021 Permanent Appropriations as follows:

4903-800-520             Add $52,689.78

4904-800-520             Add $45,519.33

Derrick Addington seconded.  Roll call – all yeas.

ORDINANCE FOR DEBT RELIEF

An ordinance was presented for establishing a debt relief fund for the waste water treatment plant and modifying the water and sewer rates for the Village of Laurelville residents and also modifying the rates for out of town residents connected to the Village water and sewer system by adding a $5.25 monthly fee to repay the debt.  Council desires to establish a “Debt Relief Fund for WWTP Construction Cost” in order to repay the debt for improvements to the Village of Laurelville Water and Sewer System.  The construction costs for upgrades to the system has increased 70%.  These updates are required by EPA.  A copy of original ordinance is attached.

The third reading was made by Darcy Tisdale, Fiscal Officer. 

Colleen Rife made the motion to adopt Ordinance #2021-06 for establishing a debt relief fund for the waste water treatment plant and modifying the water and sewer rates for the Village of Laurelville residents and also modifying the rates for out of town residents connected to the Village water and sewer system by adding a $5.25 monthly fee to repay the debt.  Council desires to establish a “Debt Relief Fund for WWTP Construction Cost” in order to repay the debt for improvements to the Village of Laurelville Water and Sewer System.  Jamie Hill seconded.  Roll call – all yeas.

WWTP UPGRADE – no new info.

USEPA GRANT –  no new info.

McKEE PAVING INVOICE – No new info.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with September minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

BILLS – Colleen Rife made the motion to pay the bills.  Jamie Hill seconded.  Roll call – all yeas.

 MINUTES – Jamie Hill made the motion to accept the minutes as written.  Colleen Rife seconded.  Roll call – all yeas.

 OTHERS –

Jamie Hill has given more information to Paint St Productions on the website.

Colleen Rife asked that BJ VanFossan be in attendance for any of the upcoming ceremonies for the park opening and/or new Fire Station.

Donnie Kempton asked Mayor Ebert if he would schedule a meeting with LE schools to discuss the fate of the school property.  The village water tank is on that property.

Sue Ann Hinton was approached with a complaint of individual driving fast on Garfield Street.  Need find out who it is so can be addressed directly.

Nelson and Justin DeLong painted the flag pole in the posey pot.  They donated their time.  Council thanked them.

Mayor mentioned a trail cam at the park; put inside metal box.   Will table for next month.

Chad Lowe will drive through Village after dark to check the security lights.

Citizen is concerned for the 35 mph speed limit at the park;  council feels changing the speed limit would not change the way people come into town.  Chad suggested “Kids at Play” sign.

Derrick Addington made the motion to adjourn the meeting.  Donnie Kempton seconded.  Roll call – all yeas.              Meeting was adjourned at 9:15 pm.

 NOVEMBER 1, 2021  SPECIAL

The Village of Laurelville met in Special Session on November 1, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Bob Platz, Donald Kempton, Jamie Hill, Colleen Rife and Sue Ann Hinton. Also present was Fiscal Officer, Darcy Tisdale

MEETING AGENDA

Resolution to amend resources available and appropriations.

RESOLUTION #11-2021 – Tisdale presented a resolution to amend 2021 certificate of estimated resources available and amend 2021 permanent appropriations.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings to pass a resolution to amend the certificate of estimated resources and permanent appropriations.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton Jr. made the motion of adopt Resolution #11-2021to amend 2021 Certificate of Estimated Resources Available as follows:

FUND:  4904  CDBG GRANT – WWTP

Add Resources Available       $700,000

And amend 2021 Permanent Appropriations as follows:

4904-800-520             Add $700,000

Robert Platz seconded.  Roll call – all yeas.

 Donnie Kempton made the motion to adjourn the meeting  7:35pm

Colleen Rife seconded.  Roll call – all yeas.

NOVEMBER 8, 2021      

The Village of Laurelville met in regular session on November 8, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Colleen Rife and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Vil Adm- Chad Lowe, Billing Clerk – Katrina Norton and Water Operator – Ron Stephens

The pledge was recited by all.

GUESTS – No guests

SHERIFF REPORT – Rick is on vacation.  No report

FIRE REPORT – Chief Valentine presented October report – 27 alarms were answered with 119 responding for an average of 4 per run.  Mutual Aid was received two times.  The second draw was made on the building $341,615.50.  Drywall will begin this week.  Still waiting on the plumber.  Valentine presented a proposal from Atlantic Emergency Solutions for a 550 Ford Pierce Mini Pumper for $294,792, to replace 601 – 4 door rescue truck; used for all car wrecks and all assists to ODNR at Hocking Hills.  Joe Risch at the Vinton Co. Bank has the paperwork for the loan; 2.5% interest/5year annual payment.  The truck should be ready in 18 months.

Donald Kempton made the motion to accept a proposal to purchase a 550 Ford Pierce Mini Pumper for $294,792 from Atlantic Emergency Solutions.  Colleen Rife seconded.  Roll call – all yeas.

Council thanked Butch for his great work.

BILLING CLERK REPORT – A report was presented a report for October:  $20,316.67 was collected, 313 bills were sent, 37 shut-off notices for October were sent with 0 shutoffs.  Because of system unable to read meters, all bills were estimated.

VILLAGE ADMINISTRATOR – The billing system had to be estimated for October billing.  The antenna for the system was missing; Zenner replaced the antenna with warranty.  BJ’s Electric installed the antenna.

Mark Streitenberger is doing a good job.  The gate at the park has been changed to allow mowing.  The remainder of the park equipment is ready for installation.

Chad has been contacted by a company working on gas wells in the area to purchase water from the Village.  After discussion, Council agreed on the following:

Colleen Rife made the motion to charge $25/per load and will need to be monitored by a village employee.  Billing will be handled by Fiscal Officer.  Robert Platz seconded.  Roll call – all yeas.  Chad will present the info to the company and workout the details.

The meter install at Home Town Diner and Family Dollar has been delayed until John Norton has recovered from a shoulder injury.

 24 back flow letters have been mailed with 3 returned.  After 30 days they will be mailed again.  If no response, Ron will inspect and test.

 FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with October minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.

There were no questions regarding the bills presented.

 Tisdale presented a resolution to amend 2021 certificate of estimated resources available and amend 2021 permanent appropriations.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings to pass a resolution to amend the certificate of estimated resources and permanent appropriations.  Jamie Hill seconded.  Roll call – all yeas.

Donald Kempton Jr. made the motion of adopt Resolution #12-2021to amend 2021 certificate of estimated resources available as follows:

FUND:  4904  CDBG GRANT – WWTP

Add Resources Available       $4489.67

And AMEND 2021 PERMANENT APPROPRIATIONS as follows:

4904-800-520                         Add $4489.67

5101 – WATER FUND           Add $2000.00  WAGES

5101 – WATER FUND           Add $6000.00  OTHER EXPENSES

Colleen Rife seconded.  Roll call – all yeas.

Reallocations were necessary in the Water Fund to pay wages in October.

Donald Kempton made the motion to reallocate an additional $732.81 in wages.

Robert Platz seconded.  Roll call – all yeas.

Reallocations are needed in the WWTP Fund adding $2000 in wages.

Donald Kempton made the motion to reallocate an additional $2000 in wages.

Colleen Rife seconded.  Roll call – all yeas.

McKee Paving has not sent an invoice to the Hocking Co Engineers office for PO #67778 for $5000.00.  The engineers office will stop cutting checks in mid December.  Tisdale let McKee Paving know and asked them to send the invoice to them.  The balance of the invoice was paid $1998.00

The last installment to the Hocking Co Treasurer was paid $15,500.

Revenue status shows all funds are on track to received what was estimated.

 WWTP UPGRADE – The Village hasn’t received any info on the grant decision.  Although Laurelville was ranked #1 in Hocking Co., City of Logan was rewarded $250,000.  There will be a second round of awards.

USEPA GRANT –  no new info.

 ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.

BILLS – Jamie Hill made the motion to pay the bills.  Robert Platz seconded.  Roll call – all yeas.

 MINUTES – Colleen Rife made the motion to accept the minutes as written.  Robert Platz seconded.  Roll call – all yeas.

 OTHERS –

Jamie Hill – businesses decorating their windows for the holidays.  Colleen will contact all to see if they have the wreath that was donated last year by the Maxson family.

Jamie Hill presented information on the website.  A link was shared to look at the design, color, layout etc.  Jamie has outlined info that will need figured out by the next meeting.  She asked for emails from anyone who has suggestions.

A form has been prepared to pass out to businesses to get the info they would like to be presented on the website.  Jamie, Colleen and Darcy will distribute the forms to owners.

Mayor Ebert – asked Chad to have Mark repair the potholes before bad weather hits.

Winterize the park.

Donnie Kempton – clean up the dirt piles by the ball diamond area.

Ron Stephens – EPA needs a 5-10 year $ plan for the water dept. submitted.

Backflow letters have been sent out and only 4 received back.  Deadline is the end of November.

A “nasty” letter will be sent with a deadline of December 31.  Water will then be shut off.

Donnie Kempton made the motion to adjourn the meeting.  Derrick Addington seconded.  Roll call – all yeas.              Meeting was adjourned at 8:10 pm.

 DECEMBER 13, 2021

The Village of Laurelville met in regular session on December 13, 2021 with Mayor Brent Ebert calling the meeting to order with Council members present:  Donald Kempton Jr, Jamie Hill, Robert Platz, Colleen Rife, Sue Ann Hinton and Derrick Addington.  Also present was Fiscal Officer – Darcy Tisdale, Billing Clerk – Katrina Norton and Water Operator – Ron Stephens

The pledge was recited by all.

GUESTS – Hocking Co. Health Dept.  Wendy Hannah and Lisa Hall

District Advisory Meeting – March 14, 2022

Board Member Re-election – Steve Carpenter

Mosquito Control Grant – Collecting in Laurelville

Sewer Grant – Residents with failed systems

Litter Control Grant/Tire Pick-up – Hoping for 2022

Goats at residents – Call the Humane Society

Wintersong Village – after Lisa contacted the owner to report the condition of the building, he removed his name from the deed, giving back to Wintersong Corp.  Auditor’s office allows.  The County has no mechanism for seizing/tear down property.

Hettinger property – still in contact to clean-up

Triangle house – the water has been turned off; Lisa will address this issue again.  HAPCAP had helped the family to pay the bills prior.

Council thanked Lisa and the department for their help.

SHERIFF REPORT –  The Hart brothers have been incarcerated after being picked up for stolen catalytic converters.  Detectives are working on 7-8 cases and the prosecutor is compiling the evidence.  An incident that happened at Young’s involving Franklin Co. resulted in an arrest.  Hocking Co. Chief Moritz reported that Johnny will be promoted to Lieutenant and will be replaced by Jason Miles.  He has been with the department since 1997 where he is currently a Mental Health deputy.  The grant has been renewed for another year that will allow for the village to have the second deputy.  Deputy Miles will start Jan 2, 2022.

FIRE REPORT – Chief Valentine presented November report – 16 alarms were answered with 114 responding for an average of 7 per run.  Mutual Aid was received three times.  The fire on Laurel St in the village will result in an arson charge.  The department has been blackballed from the Federal Grant program once again, because of the EPA situation.

BILLING CLERK REPORT – A report was presented a report for November:  $21,624.73 was collected, 307 bills were sent, 25 shut-off notices for November was sent with 1 shutoff.  The system is not operating properly because of the antenna at the WWTP.  Some accounts are still being estimated.  Colleen Rife suggested mailing out explanations to those customers explaining the estimated bills preparing them for when the reader gets fixed and the true bills are sent.

VILLAGE ADMINISTRATOR – Chad Lowe was not present.  Mayor reported pot holes will be filled this week.  Lights at the park will be worked on this week; having receptacle issues and finding lights.

 WATER OPERATOR – RON STEPHENS –  Presented a list of business with devices and the completion chart.

A pump that is associated with property of Riddle Forest Products is going to have to be removed.

T&D – meter possibly needs moved on the Village side of the creek.  Ron will get a quote on the meter.  Council will then decide to proceed.

The mapping of the village water lines, etc. is going well.

EPA requires an emergency source for water; looking for company.

EPA will require the contingency plan be put into action and documented.

John Norton Excavating will change the meters at the Family Dollar and Old Town Diner for $500-$750 per job, plus parts needed.  Council approved.

Well #2 is dropping 20 gal/min;  needs cleaned.  1st quote from Moody’s $12000.  Ron will get a second quote.

Donnie Kempton wants Council to think about where drilling a new well would be located.

FISCAL OFFICER’S REPORT – Darcy Tisdale presented Mayor and Council with November minutes, fund status, receipt report, payment report, wage report and fund ledger.  Fund status and ledger reports were given to Chief Valentine, Ron Stephens and Joe King.   There were no questions regarding the bills presented.

Reallocation of $1000 was necessary in wages in the WWTP Fund in November and $5000 in December.  Colleen Rife made the motion to increase $6000 wages in the WWTP Fund.  Jamie Hill seconded.  Roll call – all yeas.

Tisdale presented a resolution to amend 2021 certificate of estimated resources available and amend 2021 permanent appropriations.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings to pass a resolution to amend the certificate of estimated resources and permanent appropriations.  Robert Platz seconded.  Roll call – all yeas.

Donald Kempton Jr. made the motion of adopt Resolution #13-2021to amend 2021 certificate of estimated resources available as follows:

FUND:  4902 OPWA LOAN  –  WWTP

Reduce Resources Available              -$360,849.82

And AMEND 2021 PERMANENT APPROPRIATIONS as follows:

FUND:  4902 OPWA LOAN  –  WWTP

Reduce Appropriations Available      -$360,849.82

Robert Platz seconded.  Roll call – all yeas.

Tisdale presented information to adopt 2022 temporary appropriations.

Tisdale presented a resolution to adopt 2022 temporary appropriations.

Donald Kempton Jr. made the motion to suspend the rules and by pass the three readings to pass a resolution to adopt temporary annual appropriations.  Jamie Hill seconded.  Roll call – all yeas.

Colleen Rife made the motion of adopt Resolution #14-2021 to adopt 2022 Temporary Annual Appropriations to provide for the current expenses and other expenditures during the fiscal year ending December 31, 2022 as follows:

 

WAGES OTHER TOTAL
GENERAL  $        11,100.00  $        91,380.00  $      102,480.00
STREET  $        12,000.00  $        18,950.00  $        30,950.00
STATE HIGHWAY  $        10,000.00  $        10,000.00
PERM TAX  $        10,000.00  $        10,000.00
CAP IMP  $                      –  $                      –
FIRE DEPT  $          6,000.00  $      558,800.00  $      564,800.00
EMS  $                      –  $                      –
MAYOR COURT COMP. FUND  $          1,300.00  $          1,300.00
FEMA  $                      –  $                      –
POLICE TRAINING  $                      –  $                      –
GRANT CONSTR  $                      –  $                      –
4901 – OPWC GRANT  $      392,594.29  $      392,594.29
4902 – OPWA LOAN  $      360,849.82  $      360,849.82
4903 – ARPA GRANT  $        52,689.78  $        52,689.78
4904 – CDBG GRANT  $      143,873.78  $      143,873.78
WATER  $          6,000.00  $        79,500.00  $        85,500.00
SEWER  $          9,000.00  $      161,200.00  $      170,200.00
DEPOSITS  $        10,000.00  $        10,000.00
WWTP  $        35,000.00  $      124,200.00  $      159,200.00
 $        79,100.00  $  2,015,337.67  $  2,094,437.67

 

Jamie Hill seconded.  Roll call – all yeas.

Tisdale presented an Ordinance for Records Retention Policy prepared by Village Solicitor for review.  She will review the info and have more info for the upcoming year.

 WWTP UPGRADE – The Village received 1,346,590.00 from the Ohio Department of Development to use for financial assistance for costs of implementing the Water and Wastewater Infrastructure Program.  100 yards of concrete will be poured this week.  One of the liners has been replaced.  Contractor is facing the challenge of the availability of parts.  Donnie Kempton is impressed with the work being done.

USEPA GRANT –  Bob Platz has not rec’d any new info.

ADELPHI RATE INCREASE – Donnie will contact Kurtis Strickland asking to proceed with the rate increase.

BILLS – Jamie Hill made the motion to pay the bills.  Sue Ann Hinton seconded.  Roll call – all yeas.

MINUTES – Colleen Rife made the motion to accept the minutes as written.  Derrick Addington seconded.  Roll call – all yeas.

 OTHERS –

Colleen Rife doesn’t understand why nothing can be done with the goat issue on Laurel St.  The Village changed the Ordinance to suit the Health Dept, now they say to call the Human Society; Deputy Torchick says nothing can be done.  Donnie Kempton suggest for Colleen to contact Chief Moritz.

Jamie Hill is passing on info to the website company when she receives from businesses.

Colleen Rife donated the “door knockers” for the village.

Robert Platz presented a Letter of Interest for the upcoming open Council seat on January 1, 2022.  His paperwork was incorrect, so his name wasn’t on the ballot at the last election.

Donnie Kempton – clean up the concrete piles by the ball diamond area; take to WWTP.

Donnie Kempton made the motion to adjourn the meeting.  Derrick Addington seconded.  Roll call – all yeas.              Meeting was adjourned at 9:10 pm.